HomeMy WebLinkAboutAGENDA REPORT 2000 0621 CC REG ITEM 10CMOORPARK CITY COUNCIL
AGENDA REPORT
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TO: Honorable City Council
FROM: Dana Shigley, Administrative Services Directo
DATE: June 15, 2000 (Meeting of June 21, 2000)
SUBJECT: Consider Resolutions No. 2000- and No. 2000 -
Adopting an Operating and Capital Improvements Budget
for the City of Moorpark for the Fiscal Year 2000-
2001.
SLIDZUkRY
On May 17, 2000 the City Manager presented to the City Council
his recommended Operating and Capital Improvement Budgets for
the Fiscal year 2000 -2001. The Council held public meetings on
the budget during study sessions on May 31 and June 14. State
law requires adoption of a budget prior to June 30, 2000.
Council Member Evans has requested that a separate vote be taken
on matters that may offer monetary payment from the City to the
Chamber of Commerce to avoid the appearance of a conflict of
interest. The City Attorney has stated that if the budget
approval is by resolution and a Council Member desires to absent
himself on any items, then those items must be acted upon in a
separate resolution. This agenda item will be presented in two
parts: 1) discussion and adoption of the Memberships and Dues
budget within the Administrative Services Department and Police
Special Events budget within the Police Department budget and 2)
discussion and adoption of all other budget items.
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Honorable City Council
Meeting of June 21, 2000
Page 2
1. DISCUSSION OF MEMBERSHIPS & DUES AND POLICE SPECIAL EVENTS
On May 17, 2000 the City Manager presented his proposed
Operating and Capital Improvement budgets for the City of
Moorpark in the amount of $13,584,798 in operating costs and
$11,341,342 in capital improvement costs, with anticipated
revenues of $24,119,313. This budget includes $8,300 for Police
Special Events in the Police Department budget (1000- 9200 -0000-
9119) and $10,145 in Memberships and Dues in the Administrative
Services budget (1000 -5100- 0000 - 9221). During deliberation of
the proposed budget, the City Council did not make any changes
to these items.
RECOMMENDATION FOR MEMBERSHIPS & DUES AND POLICE SPECIAL EVENTS
Staff recommends that the City Council take the following
action:
Approve Resolution No. 2000- adopting an Operating Budget
for Memberships & Dues in the Administrative Services Department
(1000 -5100- 0000 -9221) in the amount of $10,145 and for Police
Special Events in the Police Department (1000- 9200 - 0000 -9119) in
the amount of $8,300 for the Fiscal Year 2000 -2001.
2. DISCUSSION OF ALL OTHER BUDGET ITEMS
On May 17, 2000 the City Manager presented his proposed
Operating and Capital Improvement budgets for the City of
Moorpark in the amount of $13,584,798 in operating costs and
$11,341,342 in capital improvement costs, with anticipated
revenues of $24,119,313. This budget includes $8,300 for Police
Special Events in the Police Department budget (1000- 9200 -0000-
9119) and $10,145 in Memberships and Dues in the Administrative
Services budget (1000- 5100 - 0000 - 9221). During deliberation of
the proposed budget, the City Council directed staff to make
several changes to the budget. These include:
1. Amend the Air Quality (2001) and General (1000) Fund
budgets to include a new vehicle and monthly vehicle maintenance
costs for the Police Department (total adjustment: $33,437)
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Honorable City Council
Meeting of June 21, 2000
Page 3
2. Amend the Solid Waste Enterprise Fund (5001) budget to
include full funding of a Solid Waste Study (total adjustment:
$25,000)
3. Amend the Community Development Fund (2200) budget to
reduce travel and computer related costs (total adjustment:
($2, 559) )
4. Amend the General Fund (1000) budget to eliminate
funding for extra leash law enforcement (total adjustment:
($5,000))
5. Amend the General Fund (1000) budget to provide funding
for the Senior Games (total adjustment: $7,500)
These changes would increase the Operating budget by $50,878 to
$13,635,676; decrease estimated revenues by $7,500 to
$24,111,813. The Capital Improvement budget would remain
unchanged.
In addition, the City Council considered adding several
additional items to the General Fund budget. Funding for these
items would be from cost savings and unanticipated revenues in
the 1999 -2000 fiscal year. During discussion, the Council
developed the following list of items to consider:
1. Addition of one Maintenance Worker position for the Parks
Division for two years in the approximate amount of $80,000.
2. Purchase of a vehicle to be used by the Parks Division in
the approximate amount of $25,000.
3. Addition of one Management Analyst position to be shared by
the Community Development and Public Works Departments for two
years in the approximate amount of $150,000.
4. Addition of one Information Systems Manager position for two
years in the approximate amount of $150,000.
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Honorable City Council
Meeting of June 21, 2000
Page 4
5. Implementation of a Teen After School program for two years;
including addition of a part time Teen Coordinator, additional
staff hours by Arroyo Vista staff, and other program costs; in
the approximate amount of $102,000.
6. Completion of a Compensation Study in the approximate amount
of $15,000.
7. Providing additional Deferred Compensation benefits to
employees in the approximate amount of $10,000 (General Fund
only). There will be an additional cost of approximately $7,000
to the other operating funds.
8. Conduct a User Fee Study in the approximate amount of
$25,000.
9. Repaint the Community Center at an approximate cost of
$15,000.
10. Repair and paint the fencing, and add new fencing, at
Country Trail Park at an approximate cost of $12,700.
11. Provide funding to assist in resolving issues associated
with day laborers in the approximate amount of $60,000.
12. Replace the fence at Tierra Rejada Park at an approximate
cost of $25,000.
13. Install a magnetic lock system at one park in the
approximate amount of $6,000.
14. Set aside funding for a vehicle for the Police Department,
primarily to be used by the High School Resource Officer, in the
approximate amount of $16,000.
15. Costs associated with the acquisition of Open Space, in the
approximate amount of $6,000.
Total of these items: $697,700.
If the Council desires to take action on these items at the June
21 meeting, staff will amend the final budget accordingly.
Honorable City Council
Meeting of June 21, 2000
Page 5
Alternately, if the Council desires, further action on these
items can be postponed until a subsequent meeting of the City
Council.
RECOMMENDATION FOR ALL OTHER BUDGET ITEMS (Roll Call Vote)
Staff recommends that the City Council provide direction to
staff concerning the additional items addressed above and take
the following action:
1. Approve Resolution No. 2000- , as amended by additional
items as directed by the City Council, adopting an Operating and
Capital Improvements Budget for the City of Moorpark for the
Fiscal Year 2000 -2001.
Alternately, the City Council may postpone further discussion
and action on the additional items addressed above and take the
following action:
2. Approve Resolution No. 2000- adopting an Operating and
Capital Improvements Budget for the City of Moorpark for the
Fiscal Year 2000 -2001.
Attachments: Resolution No. 2000-
and No. 2000-
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1.
RESOLUTION NO. 2000-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, ADOPTING AN OPERATING
BUDGET FOR THE CITY OF MOORPARK FOR THE FISCAL
YEAR 2000/2001
WHEREAS, on May 17, 2000 the City Manager's
Recommended Budget for Fiscal Year 2000 -2001 was submitted
to the City Council for its review and consideration; and
WHEREAS, the City Council has provided the opportunity
for public comment at public hearings held May 31, 2000 and
June 14, 2000, and conducted detailed review of expenditure
proposals; and
WHEREAS, as the result of the reviews and analysis,
expenditure proposals and revenue projections have been
modified as needed.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
MOORPARK DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The Operating Budget for Fiscal Year 2000-
2001 for Memberships and Dues in the City of Moorpark
Department of Administrative Services (1000 -5100- 0000 -9221)
in the amount of $10,145 and for Police Special Events in
the Police Department (1000- 9200 - 0000 -9119) in the amount
of $8,300 as identified in the Budget document attached
hereto and incorporated herein as Exhibit "A" to this
resolution, shall be adopted as a part of the City of
Moorpark Operating Budget for Fiscal year 2000 -2001.
SECTION 2.
adoption of this
resolution to be
The City Clerk shall certify to the
resolution and shall cause a certified
filed in the book of original Resolutions.
PASSED AND ADOPTED this 21st day of June 2000.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Resolution No. 2000 -
Page 2
Exhibit A
Operating and Capital Improvements Budget
For the City of Moorpark
Fiscal Year 2000 -2001
On File with City Clerk
RESOLUTION NO. 2000-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, ADOPTING THE OPERATING AND
CAPITAL IMPROVEMENTS BUDGETS FOR THE CITY OF MOORPARK
FOR THE FISCAL YEAR 2000/2001
WHEREAS, on May 17, 2000 the City Manager's Recommended
Budget for Fiscal Year 2000 -2001 was submitted to the City
Council for its review and consideration; and
WHEREAS, the City Council has provided the opportunity for
public comment at public meetings held May 31, 2000 and June 14,
2000, and conducted detailed review of expenditure proposals;
and
WHEREAS, the City Council has previously adopted a budget
for Memberships and Dues in the Department of Administrative
Services (1000 -5100- 0000 -9221) in the amount of $10,145 and for
Police Special Events in the Police Department (1000- 9200 -0000-
9119) in the amount of $8,300, incorporated by reference herein;
and
WHEREAS, as the result of the reviews and analysis,
expenditure proposals and revenue projections have been modified
as needed.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The Operating and Capital Improvements Budget
for Fiscal Year 2000 -2001 (beginning July 1, 2000) for the City
of Moorpark containing operating and capital expenditures of
$24,958,273 (excluding the two budgets previously adopted), and
anticipated revenues of $24,111,813 as identified in the Budget
document attached hereto and incorporated herein as Exhibit "A"
to this resolution, shall be adopted as the City of Moorpark's
Operating and Capital Improvements Budget for Fiscal year 2000-
2001.
SECTION 2. The City Manager is authorized to amend the
capital improvement budgets for the 2000 -2001 fiscal year at the
conclusion of the 1999 -2000 fiscal year when a final accounting
of project costs during the 1999 -2000 year is complete and
continuing appropriations are determined as long as the total
project appropriation authorized by the City Council is not
exceeded.
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Resolution No. 2000 -
Page 2
SECTION 3. The City Manager is authorized to approve
appropriation transfers within departments and within individual
funds as required to provide efficient and economical services,
as long as the total department appropriation and fund
appropriation authorized by the City Council is not exceeded.
SECTION 4. Except as otherwise provided in this
resolution, amendments to the appropriations in the Fiscal Year
2000 -2001 Operating and Capital Improvements Budget shall
require Council action by resolution.
SECTION 5. The City Manager is authorized to make such
emergency appropriations as may be necessary to address
emergency needs of the City, provided that the appropriation is
presented to the City Council at its next regular meeting for
ratification.
SECTION 6. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be
filled in the book of original Resolutions.
PASSED AND ADOPTED this 21st day of June 2000.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
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Resolution No. 2000 -
Page 3
Exhibit A
Operating and Capital Improvements Budget
For the City of Moorpark
Fiscal Year 2000 -2001
On File with City Clerk
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