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HomeMy WebLinkAboutAGENDA REPORT 2000 0621 CC REG ITEM 11DTO: FROM: DATE: MOORPARK CITY COUNCIL AGENDA REPORT The Honorable City Council TTF • r �1 of BY: Mary K. Lindley, Director of Community Services A June 8, 2000 (CC Meeting of June 21, 2000) SUBJECT: Consider Award of Contract to Venco Western and Sunridge Landscape Services for Landscape Maintenance Services SUMMARY The City recently requested bid proposals for landscape services for Landscape and Lighting Assessment District, Zone 12 (Specific Plan 92 -1). The City Council is being asked to award a contract to the lowest qualified bidder, Venco Western, Inc., at an annual cost not to exceed $45,342.00. In addition to Zone 12 landscaping, the City Council is being asked to award a contract to Sunridge Landscape Services for maintenance of all other City owned landscaped areas. BACKGROUND Sunridge Landscape Services, the City's current landscape contractor, has provided landscape maintenance services to the City since 1988. In 1996, the City solicited bid proposals for citywide landscape services, and a three -year agreement was awarded to Sunridge as the lowest qualified bidder. In 1999, the Council extended Sunridge's agreement an additional year. The City's Agreement with Sunridge covers maintenance of all City landscaped areas in parks, parkways and medians, and other miscellaneous properties including, but not limited to, the Metrolink Station and the rental house at 661 Moorpark Avenue. Additionally, the Agreement requires Sunridge to clean and stock park restrooms and open the gates at AVCP and the Shadyridge Buffer Zone, Monday through Friday. During the entire term of M: \MLindley \LANDSCP \landscape contract award ccagd_doc .; ti Award Landscape Contract Page 2 the Agreement, Sunridge received no cost -of- living increases or rate adjustments. Sunridge has carried out its contract obligation in a more than satisfactory manner, and has demonstrated on numerous occasions a willingness to assist the City by performing beyond its contractual responsibilities. DISCUSSION With the completion of the landscape improvements within Specific Plan 92 -1 and the successful formation of Landscape and Lighting Assessment District - Zone 12, the City will shortly acquire maintenance responsibilities for certain parkways and medians. While City staff believes Sunridge has provided the City with good services at competitive prices, the addition of the new Zone offered a good opportunity to solicit cost proposals from other landscape contractors and potentially test the services of the successful low bidder, prior to bidding out the entire City landscaping. The City received proposals from three contractors for the maintenance of Zone 12: CONTRACTOR Sunridge Landscape Venco Western TruGreen MONTHLY BID AMOUNT $4,990.00 3,778.50 5,200.00 Venco Western is the lowest qualified bidder. It currently provides landscape services to a number of public agencies including City of Thousand Oaks, Conejo Recreation and Parks District, City of Calabasas, City of Fillmore, City of Carpinteria, and City of Ventura. Each of these agencies was contacted by staff and each indicated that Venco performs satisfactorily. Venco has indicated that it can begin performance of maintenance service in Moorpark on July 1, 2000. It is therefore recommended that the Council award a one -year contract to Venco Western. As stated above, the City's contract with Sunridge Landscape Services expires at the end of the current fiscal year. Staff is recommending that the City enter into a one -year contract with Sunridge to provide all other City landscape maintenance :� e Award Landscape Contract Page 3 services. Sunridge has forgone any cost of living increase for the past five years. The monthly price schedule included in the proposed agreement has been adjusted five percent. This amount has been addressed in the draft FY 2000/01 budget. STAFF RECOMMENDATION Approve an agreement with Sunridge Landscape Services, Inc., and Venco Western Inc., for landscape maintenance services and authorize the Mayor to execute the agreements on behalf of the City. G 113t �7'.