HomeMy WebLinkAboutAGENDA REPORT 2000 0621 CC REG ITEM 11ITo.
From:
Date:
City of Moorpark
Agenda Report
The Honorable City Council
ITEM- /1. 7-.
CITY OF MOORPARK, CA,LIFORNi V
City Council Meeting
of
ACT'10 : ihm ht LOKIn Of'( or
BY:
Kenneth C. Gilbert, Director of Public Works
June 13, 2000 (Council Meeting 6 -21, 2000)
Subject: Consider Notice of Completion for the
Spring Road Bridge Reconstruction Project
DISCUSSION
A. Background & Summary
The contract was awarded to TM Engineering on February 3, 1999.
The bridge was opened to traffic on March 15, 2000. Other work
required to complete the project is on- going. In that the
project is substantially complete, it is appropriate to proceed
with the recordation of the Notice of Completion.
B. Project Scope
1. Summary: The subject project called for the removal and
replacement of the Spring Road Bridge. A summary of the
before and after condition is as follows:
2. Other Factors:
a) Support: The old bridge was supported by three rows of
piers which tended to inhibit the flow of debris under the
bridge during a major storm. The new bridge is supported
by a center pier wall designed to prevent the collection
of debris.
b) Trail Ramp: A ramp was constructed east of and under the
bridge, to accommodate a future levee trail system.
Conflicts with existing facilities west of the bridge
prevented construction of the ramp in that area.
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Spring Road Bridge Reconstruction
Notice of Completion
June 13, 2000
Page 2
c) Future Channel Improvements: The project was designed and
constructed to be compatible with the existing channel as
well as the proposed future channel widening project. That
future project will include a drop structure immediately
upstream of the bridge, lowering the bottom of the arroyo
at the bridge approximately eight feet (81).
d) Utility Relocation: Water, sewer and gas lines were
relocated and placed in utility cells within the bridge.
e) Box Culvert (Northwest): A box culvert was constructed on
the west side of Spring Road north of the bridge (at the
location of a roadside ditch) to allow the project to
include the construction of full -width street improvements
and a sidewalk in this area.
C. Substantially Complete
The bridge was opened to traffic on March 15, 2000. Even though
the project was not completed on that date, and (at the time of
the writing of this report) is still not considered complete,
the City received beneficial use of the project on March 15. It
is, therefore, appropriate for the City Council to accept the
bridge improvements, subject to the completion of remaining
punch list items, and approve the Notice of Completion.
As you may recall, the City cannot release the retention for
the project until thirty -five (35) days after the date of the
recordation of the Notice of Completion. It is recommended that
the Notice of Completion be recorded to start that clock
ticking. Payment of the retention may be withheld until after
all of the remaining work is completed. However, it should be
noted that failure of the City to make timely payment of the
retention subsequent to receipt of beneficial use of the bridge
may subject the City to payment of an additional interest
charge.
D. Work Remaining
At the date of the writing of this report, the work required by
the contract was still not considered to be complete. Staff is
working with the contractor to resolve a few remaining issues
regarding restoration of the levee access road and the arroyo
upstream of the bridge, to the pre - project condition.
E. Restoration at Southeast Corner of Br
The final removal of a temporary dirt access ramp and the
restoration of the rock rip rap bank near the southeast corner
of the bridge was deleted from the contract in order to
facilitate other work in the area which was being considered by
the City. That work will be performed by others.
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Spring Road Bridge Reconstruction
Notice of Completion
June 13, 2000
Page 3
F. Claim for Disputed Work
The Contractor has submitted a claim for additional compensation
for certain work he believes to be beyond the scope of the
contract requirements. That claim has been denied.
G. Liquidated Damages
As you know, the completion of the project was delayed. The
bridge did not open on schedule. The City suffered damages as
the result of delays believed to be caused by the Contractor.
Accordingly, Liquidated Damages have been withheld from the
Contractor in accordance with the provisions of the contract
documents.
Although the contract is technically still not completed, as
mentioned above, the bridge was opened to traffic and the City
received beneficial use of the project on March 15, 2000. It is
the view of staff that Liquidated Damages should be based upon
the period of time between the adjusted completion date and the
March 15th opening of the bridge.
The original completion date was December 19, 1999. Fifty -eight
approved days have been added to the contract, extending the
completion date to February 15, 2000. The number of days between
February 16, 2000 and March 15, 2000, is twenty -nine (29). The
amount of Liquidated Damages is $500 per day. The total amount
of the Liquidated Damages withheld is, therefore, $14,500.
H. Fiscal Impact
1. Construction Contract Summary: A summary of the final
construction contract costs is as follows:
2. Quantities: The actual quantity required of some bid items
was less than the Engineer's Estimate. The two primary areas
were less quantities were required was in the construction
of retaining walls and in the length of piles required.
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Spring Road Bridge Reconstruction
Notice of Completion
June 13, 2000
Page 4
3. Change Orders: The project required a number of Change
Orders. A chart attached as Exhibit 1, describes the
approved Change Orders. It should be noted that, in that a
price could not be negotiated for a number of these Change
Orders, the work was actually directed to be performed by
force account.
4. Total Project Costs: A summary of total estimated project
costs is as follows:
5. Current Budget Summary: A summary of the current budget for
the project is as follows:
- - - - - -- -------- - - - - -- ------------ --- .— _--------- - - - - -- - --
Year of Appropriation Total ($),
!Prior _ to FY 98/99 �_ - - - -- -- - -- 107,7791
- - - - - -- _ - -- — ------- - - - - -- - - - -- - - -- - - -- - - --
FY 98%99 2, 759, 667
FY 99%2000 352,863
- -- - - - - - -- - -- - - - -- ------ - - - - -- — -- - - - - --
Total 3,220,309'
The current budget exceeds current estimated project costs.
6. Funding Source: The funding sources for the project are
listed as follows:
- ----- - __- _------------- ----------------------
Source Total $j
Spring Rd / Tierra_Rejada Rd _ AOC_ _[Pund 25021 ,_- 2,815,509
HBRR Grant [Fund 26091 — — —T 404,800
Total 3,220,309
7. Inter -Fund Loan: Full funding of the project required an
inter -fund loan as described as follows:
r__---------------'-----__-*'_...----- ----------- - -- ------------ ---
-- ___.- -- ---- ..-,.�
1 From _ To _ _ Amount $
2501_ -L A Ave AOC - -1 2502 - Spg -Rd / T. R.lRd�AOC -_r 1,675,1051
It is anticipated that this loan will be re -paid when AOC
revenues are received from the development of the properties
within the Carlsberg Specific Plan.
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Spring Road Bridge Reconstruction
Notice of Completion
June 13, 2000
Page 5
STAFF RECOMMENDATIONS
Staff recommends that the City Council take the following actions:
1. Accept the work as complete, subject to final approval by
the City Manager of the correction of the remaining
deficiency list items.
2. Instruct the City Clerk to record the Notice of Completion
for the project.
3. Authorize the release of the retention upon satisfactory
clearance of the thirty five (35) day lien period and the
approval of the City Manager.
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0
C -r
M
Spring Road Bridge: Change Order Status
Status through Progress Payment # 16
June 13, 2000
Page 1
Spgbrg_CO_Status
1�
tll,
Approved
No
EWO
CCO
Appr.
Description
Purpose or Reason
Amount
Pd to Date
1A
X
x
Delete Bike Path west of the
It was determined that these improvements
0
0
bridge
would have to be removed and replaced
when the channel is widened. Cost
reduction will result from adjusted actual
quantities.
1 B
X
X
Delete Stamped Concrete
Changed materials.
34,356.02
34,356.02
and add Pavers in medians
1C
X
X
Add Street Light near NW
To add street light which was omitted from
7,356.65
7,366.65
corner of the bridge.
the plans.
1 D
X
x
Gas Line Sleeve
Gas Line not in street right -of -way held by
7,680.00
7,680.00
City prior to the project. City to pay for
sleeve. Gas Co. to pay for new gas line
installation.
2
X
X
Delete work on Sheet 4
Work done by Carlsberg. Cost reduction
0
0
will result from adjustment actual quantities
3
X
X
Haul Away Debris from Box
Unknown debris discovered underground
8,078.98
8,078.98
Culvert @ NW
4
X
X
Added K -Rail, etc. at New
Required by Caltrans
5,355.00
5,355.00
L A Bridge
5
x
X
New Sheets 14 & 16 Protect
To provide for the protection of telephone
151,444.15
151,444.15
Tel & 60" RCP
facilities omitted from the plans.
6A
X
X
Cut Piles
Additional handling and hauling costs for
47,447.54
47,447.54
"extra" length of piles cut and removed
6B
X
X
Cut Initial 50 Piles
Cutting, handling and removal of initial fifty
24,500.00
24,500.00
(50) piles ordered prior to driving indicator
Iles.
Spgbrg_CO_Status
1�
tll,
C
Spring Road Bridge: Change Order Status
Status through Progress Payment # 16
June 13, 2000
Page 2
No
EWO
CCO
Appr.
Description
Purpose or Reason
Approved
Amount
Pd to Date
7
X
x
Removals @ Abutment #3
Unknown debris discovered underground
2,755.41
2,755.41
and Pier 2
8
x
X
Protect Shell Line
To protect Shell Line not shown on the
51,467.40
51,467.40
plans
9
x
X
R &R 60" Pipe and outlet
Required in order to drive piles for SE
16,848.27
16,848.27
structure
Wingwall
10
Unassigned [Request denied
N/A
0
0
for Falsework Plan No. 2]
11
Unassigned [Request denied
N/A
0
0
for Accelerated Schedule]
12
Unassigned [Request denied
N/A
0
0
for Falsework Plan #3
13
Unassigned [Request denied
N/A
0
0
for additional Blow Counts]
14
Unassigned [Request denied
N/A
0
0
for Delays Caused by Pile
tops (piles too long)]
15
x
X
Additional Contract Time
Added time authorized by the City.
0
0
16
X
X
Modify foundation of Bike
To Resolve conflict [It was determined that
0
0
Path at Shell Oil Line
no conflict existed]
17
x
X
Omit 8" CMP [SW corner]
Drain line not needed. [Qty Adjustment]
0
0
18
x
X
Install drain line from A -C
Unaware of drain line during design.
0
0
Construction site and
Change condition. [Qty Adj.]
connect to box culvert
Spgbrg_CO_Status
t;
i
Spring Road Bridge: Change Order Status
Status through Progress Payment # 16
June 13, 2000
Page 3
Spgbrg_CO_Status
Approved
No
EWO
CCO
Appr.
Description
Pur ose or Reason
Amount
Pd to Date
19
x
X
A/C Grinding & Overlay
To repair pavement surface
40,208.15
40,208.15
20.1
x
X
Guardrail @ SW corner of
To improve safety
2,376.49
2,376.49
bridge
21
x
x
F &G Permit, Handrail,
Misc. Requirements
24,115.90
24,115.90
Striping, Grates (Bicycles),
Sat OT
22
X
X
Delays: Open Bridge to
Costs generated by opening the bridge to
3,168.19
3,168.19
Traffic
traffic and requiring work to be staged at
site other than the street.
23
X
X
Storm Drain @ NE Corner
Remove and replace storm drain at Bike
2,138.28
2,138.28
Path - not shown on the plans
24
X
X
Delete V -Ditch at SE Corner
Unable to agree on price. Work will be done
0
0
by others. Credit to accrue via quantity
adjustment.
25
X
X
Base Material
Remove and replace native material with
Undet
Undet
base material adjacent to access road. Cost
yet undetermined.
X
Total
429,306.43
429,306.43
Spgbrg_CO_Status