HomeMy WebLinkAboutAGENDA REPORT 2000 0705 CC REG ITEM 10BMOORPARK CITY COUNCIL
AGENDA REPORT
ITEM to. 0.
CITY OF MOORPARK, CALIFORNIA
City Council Meeting
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TO: Honorable City Council
FROM: Steven Kueny, City Manager
Dana Shigley, Administrative Services Direct;'
DATE: June 28, 2000 (Meeting of July 5, 2000) !�
SUBJECT: CONSIDER USE OF FUNDS REMAINING AVAILABLE IN THE
GENERAL FUND FROM THE 1999/2000 FISCAL YEAR
BACKGROUND
In previous staff reports, the Council has been provided
financial information indicating that operating revenues will
exceed expenses in the General Fund by approximately $800,000
during the 1999/2000 fiscal year.
In the budget message dated May 17, 2000, the City Manager
provided a list of 21 possible uses for these funds. A copy of
his list is attached as Exhibit A. The City Council considered
this list during the budget workshop on June 14, 2000. During
discussion, the Council developed the following list of items
for further consideration:
1.
Addition
of
one Maintenance Worker position
for the
Parks Division for two years ...............
2.
Purchase
of
a vehicle to be used by the Parks
Division...........
...............................
3.
Addition
of
one Management Analyst position to
be shared
by
the Community Services and Public
Works Departments
for two years ...................
4.
Addition
of
one Information Systems Manager
position
for
two years ............................
$80,000
$25,000
$150,000
$150,000
000002
Honorable City Council
July 5, 2000
Page 2
5. Implementation of a Teen After School program
During consideration of the final budget for fiscal year
2000/2001 on June 21, 2000, the City Council directed that items
1, 2, 3, 4, and 7, above, be included in the final budget.
Additionally, the City Council directed that $10 per single -
family- dwelling equivalent be reduced from the Parks Assessment,
resulting in a reduction in revenue estimated at $140,000.
DISCUSSION
Based on Council's direction provided as noted above, the
anticipated operating funds remaining from fiscal year 1999/2000
will be spent as follows:
000003
for two years; including addition of a part
time Teen Coordinator, additional staff hours
at Arroyo Vista, and related program costs ........
$102,000
6.
Completion of a Compensation Study .................
$15,000
7.
Provide additional Deferred Compensation
benefits to employees. (Amount shown is
General Fund only. There will be an
additional cost of approximately $7,000 to the
other operating funds) .............................
$10,000
8.
Conduct a User Fee Study ..........................
$25,000
9.
Repaint the Community Center ......................
$15,000
10.
Repair and paint the fencing, and add new
fencing, at Country Trail Park ...................
$12,700
11.
Provide funding to assist in resolving issues
associated with day laborers .....................
$60,000
12.
Replace the fence at Tierra Rejada Park...........
$25,000
13.
Install a magnetic lock system at one park .........
$6,000
14.
Set aside funding for a vehicle for the Police
Department, primarily to be used by the High
School Resource Officer ............................
$16,000
15.
Costs associated with the acquisition of Open
Space............... ...............................
$6,000
TOTAL
$697,700
During consideration of the final budget for fiscal year
2000/2001 on June 21, 2000, the City Council directed that items
1, 2, 3, 4, and 7, above, be included in the final budget.
Additionally, the City Council directed that $10 per single -
family- dwelling equivalent be reduced from the Parks Assessment,
resulting in a reduction in revenue estimated at $140,000.
DISCUSSION
Based on Council's direction provided as noted above, the
anticipated operating funds remaining from fiscal year 1999/2000
will be spent as follows:
000003
Honorable City Council
July 5, 2000
Page 3
Total Estimated Available
$800,000
Addition of one Maintenance Worker
position for the Parks Division for
two years ........ ......................($80,000)
Purchase of a vehicle to be used by the
$100,000
Parks Division .. ......................($25,000)
$15,000
Addition of one Management Analyst
position to be shared by the
Community Services and Public
$5,000
Works Departments for two years .......($150,000)
$15,000
Addition of one Information Systems
Manager position for two years ........
($150,000)
Providing additional Deferred
Compensation benefits to employees .....
($10,000)
Reducing Park Assessments to property
Owners ........... .....................($140,000)
Amount Remaining $245,000
If the City Council wishes to utilize these funds for programs
and services during the 2000/2001 or future years, the City
Manager has identified the following items as a priority:
Implementation of a Teen After School program for
two years; including addition of a part time
Teen Coordinator, additional staff hours at
Arroyo Vista, and related program costs
(Reduced by $2,000 from the original proposal) ....
$100,000
Completion of a Compensation Study ....................
$15,000
Conduct a User Fee Study (This is the General
Fund portion only. Additional costs will be
paid by funds receiving the fee revenues) ...........
$5,000
Repaint the Community Center .........................
$15,000
Repair and paint the fencing, and add new
fencing, at Country Trail Park ...................
$12,700
Provide funding to assist in resolving issues
associated with day laborers (Reduced by
$10,000 from the original proposal which is
the equivalent of an estimated four months of
costs) ............. ...............................
$50,000
Honorable City Council
July 5, 2000
Page 4
Replace the fence at Tierra Rejada Park............
Set aside funding for a vehicle for the Police
Department, primarily to be used by the High
School Resource Officer .........................
Costs associated with the acquisition of Open
Space............ ...............................
TOTAL
STAFF RECObMNDATION
$25,000
.. $16,000
..
$6,000
$244,700
Staff recommends that the City Council appropriate the
remaining funds as recommended by the City Manager and direct
staff to return at the next Council meeting with a resolution
amending the 2000/2001 Operating Budget.
Attachment: Exhibit A
000005
EXHIBIT A
LIST OF POSSIBLE USES
(From City Manager's Budget Message Dated May 17, 2000)
• Maintenance Worker I (Parks) 2000/01 & 2001/02 ........
$
80,OOC
• Vehicle for proposed new Maintenance Worker I .........
$
30,OOC
• Organization and Management Study (General
Fund portion only) ... ..............................$
15,000
• High School Resource Officer (City Share 2002/03) .....
$
85,000
• Vehicle for Resource Officer (partly funded by MUSD) ..$
14,000
• Vehicle for Detective .. ...............................
$
23,000
• Extend LAN (wireless) to AVRC and Police
Resource Center ..... ...............................
$
30,000
• Day Laborer site and services (2 years) ...............$
60,000
• AVCP entry landscaping and signage ....................
$
15,000
• City Engineer position (100% of 3 months in
2000 -01; 500 of 12 months in 2001 -02) ..............
$100,000
• Equipment Replacement Fund ...........................$
60,000
• New alarm system for City Hall ........................
$
10,000
• Design Standards for new development ..................
$
30,000
• Technology Manager (2000/01 - -9 months; 2001/02 --
12 months) .................. .......................$150,000
• User Fee Study ......... ...............................
$
25,000
• Land Use and Circulation Element update ...............$100,000
• Magnetic Lock System for one park on a trial
basis............... ...............................
$
6,000
• Replace playground equipment at Mountain
Meadows Park ......... ..............................$
30,000
• Teen Programs:
AVRC staff hours (2000101) .........................$
7,000
Part -time Teen Coordinator (2000/01 & 2001/02) .....
$110,000
After - School Program (2000/01 & 2001/02) ...........$
20,000
• Replace wrought iron fence at Tierra Rejada Park ......
$
25,000
• Paint Community Center . ...............................
$
15,000
TOTAL $1,040,000
.11111.
get -7-F1 NO. /a. H,
MEMORANDUM
COMMUNITY SERVICES DEPARTMENT
TO: The Honorable City Council
FROM: Mary K. Lindley, Director of Community Services lk
DATE: June 30, 2000
SUBJECT: City Teen Program Proposal
This report is a supplemental to the City Manager's Report proposing expenditures for
the FY 99/00 savings (Item 10B on the July 5, 2000 City Council Agenda). The City
Manager's recommendation includes $100,000 for teen programs and additional AVRC
part-time hours, and this report provides future details on the proposed expenditures.
Currently, the City's teen programs consist of band jams, the skate park, the Teen
Council, recreation classes targeted to teens, excursions (primarily winter ski trips),
special theme nights (Romantic Movies Night), and a teen basketball league. Over the
past year, we have looked at ways to enhance and expand teen programs. The
proposal developed includes: hiring a part-time Teen Coordinator, sponsor an after -
school program at Mesa Verde Middle School (Student Union), offer more Friday and
Saturday late night activities (dances, band jams, basketball, etc.), expand the number
and types of excursions (local beach trips and regional location trips), and special
interest programs such as job fairs, and workshops on topics of interest to teens. The
proposal also includes a number of opportunities to jointly offer programs and activities
with other youth service agencies including, but not limited to, the Moorpark Boys and
Girls Club and MUSD.
The proposed enhanced teen program consists of the following:
P/T Teen Coordinator (two year funding for 1,200 hrs per year, - $36.000
The proposed budget figure includes two year's funding ($18,000 per year). This
position would be responsible for planning and organizing all teen programs,
activities, and special events including the proposed after - school program for
middle school teens. The position would also staff the Teen Council under the
supervision of the Recreation Superintendent.
P/T Teen Staff Hours (two year funding for 600 hours per year) - $12,000
Provides for additional staff hours to supervise teen programs, events, and
activities. It is anticipated that most activities require two or more staff and the
proposed hours will be used to augment and assist the Teen Coordinator.
MAMLindley \RECREAT1Teen Programs memo.doc
Teen Activities and Events ($4,500 for two years) - $9,000
This provides for costs associated with enhancing existing teen programs and
providing new ones, including additional band jams, late night basketball, a job
fair, more skate park activities and other programs to be developed in the future
with the assistance and input of the Teen Council and other interested teens.
The proposed After - School Teen Program (Student Union) would be funded as follows:
After - School Teen Program (two year funding) - $36,000
The proposed budget of $36,000 per year for the after - school program includes
funding for 2 part-time staff (approximately 1,500 hours each year) to staff the
program. Additionally, the budget includes $3,000 ($6,000 over a two year
period) to purchase equipment, materials and supplies. Examples of purchases
needed include, but are not limited to, game tables, recreation equipment, craft
supplies, a microwave and small refrigerator (to serve as a snack bar).
To date, Mesa Verde Middle School has expressed an interest in hosting the
after - school program on campus, but no commitments have been made.
Additional Part-Time Staff Hours (700 hours for one year) - $7,000
The budget request also includes an additional 700 hours to staff AVRC at a cost
of $7,000. Registration for recreation classes and sports leagues have more
than doubled over the past year and requests for park and facility rentals have
also increased. Overall, the workload at AVRC has grown and all of the part-time
and a significant portion of the full -time staffs' time is now dedicated to dealing
directly with residents at the counter and on the phone, which has impacted their
ability to plan and administer programs. The additional requested hours will be
used to provide full -time professional staff more time to spend on program
development and implementation, and will provide an equivalent of 2,260 hours
(1,560 hours are currently budgeted) of office support staff to cover the
approximately 2,625 hours the AVRC office is open (8:30 a.m. to 7:00 p.m.
Monday — Friday) to the public.
cc: Steve Kueny, City Manager
MAMLindtey\RECREA=een Programs memo.doc