HomeMy WebLinkAboutAGENDA REPORT 2000 0705 CC REG ITEM 11BMOORPARK CITY COUNCIL
AGENDA REPORT
ITEM /1' 8-
CALIFORNIA
CON Co-imcil
BY: _. _._..r...
TO: Honorable City Council
FROM: Mary Lindley, Director of Community Servicesly�`
DATE: June 26, 2000 (CC Meeting of July 5, 2000)
SUBJECT: CONSIDER REQUEST FROM MOORPARK KIWANIS TO WAIVE PARK
RENTAL FEES FOR A SOFTBALL TOURNAMENT
SUMMARY
The City Council is being asked to consider a request from the
Kiwanis of Moorpark to waive park rental fees for a Softball
Tournament it plans to host on the weekend of November 10, 11,
and 12. The fee waiver request includes use of seven softball
fields, including the field currently under construction at
Miller Park. Additionally, Kiwanis is requesting the use of the
City's softball bases and field preparation equipment at no
cost, and permission to operate temporary concession stands at
each location. Approval of the request would be consistent with
previous actions taken by the City Council for past softball
tournaments sponsored by Kiwanis, for the purpose of raising
money to benefit community programs.
DISCUSSION
Over the past six or seven years, Moorpark Kiwanis has conducted
a Softball Tournament, and for the past two years it has held
the tournament in conjunction with the American Softball
Association. For this year's tournament, Kiwanis is requesting
use of the following City softball fields:
Field Request
♦ Campus Canyon Park (1 field)
♦ Mountain Meadows Park (2 fields)
♦ AVCP (3 fields)
♦ Peach Hill Park (1 field)
♦ Miller Park (1 field)
000059
Kiwanis Fee Waiver Request
Page 2
The tournament will begin Friday night and will run through
Sunday. Kiwanis will not have the use of AVCP on Saturday since
AYSO will be holding games. Additionally, and consistent with
recent City policy, Kiwanis will be restricted from using
Mountain Meadows Park no earlier then 9:00 a.m. on Saturday and
Sunday day. Kiwanis would also be asked that in consideration
of granting its request, that games scheduled at Mountain
Meadows School also not begin before 9:00 a.m.
The Softball Tournament serves as a major fundraising event for
the Club. The proceeds raised go to support a variety of City
and community projects throughout the year, including the City
sponsored Easter Egg Hunt, Halloween Festival, and senior
citizen program, in addition to high school scholarships, Catch
a Star Christmas program, and Teacher of the Year, to name a
few.
As has been the case in the past, the Kiwanis Club plans to
perform all field preparation using the City's equipment. It
will also purchase or reimburse the City for all expendable
items such as chalk.
This year, it is recommended that Kiwanis reimburse the City for
one staff person to monitor and respond to the needs of the
tournament. This is consistent with the direction approved for
Moorpark Girls Softball's recent tournament. In order to provide
the additional levels of service needed to ensure that the trash
cans are emptied, the restrooms cleaned and stocked, and that
all service requests are handled in a responsive manner, one
staff person needs to be dedicated to the tournament.
STAFF RECOMMENDATION
Approve the request from Kiwanis of Moorpark to waive park
rental fees associated with their Girls Softball Tournament,
provided that they pay all direct costs incurred by the City,
including one staff person dedicated to the Tournament.
M. \MLindley \PARKS \Kiwanis softball ccagd_.doc OOOO G(D