HomeMy WebLinkAboutAGENDA REPORT 2000 0719 CC REG ITEM 11ETO:
FROM:
DATE:
ITEM I / • L'•
CYTY OF Mf'IO P:',RK, r_,%TFt)'RNTA
City Council lieeting
of Jth.j 1,1.2-000
ACTIN: Atin �-ed
MOORPARK CITY COUNCIL
AGENDA REPORT
BY: L21 ll- �crTJX —v^<
Honorable City Council
Deborah S. Traffenstedt, ATOM /City Clerk
July 12, 2000 (CC Meeting of 7/19/00)
SUBJECT: Consider Approval of Resolution No. 2000- Adopting a
Revised Benefit Program for Management Employees and
Rescinding Resolution No. 98 -1486
BACKGROUND
Attached is a draft resolution that shows proposed revisions to the
Management Benefits Program (legislative format included) . The
proposed revisions have been discussed previously with the Council.
The intent is to improve retention and recruitment of management
employees. If approved, the final resolution will be printed with
the legislative format deleted.
STAFF RECOMMENDATION
Adopt Resolution No. 2000-
Attachment: Draft Resolution
000232
I RESOLUTION NO. 98- 14862000-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, ADOPTING A REVISED
BENEFIT PROGRAM FOR MANAGEMENT EMPLOYEES AND
RESCINDING RESOLUTION NO. 98 -1486
WHEREAS, the City Council recognizes that the management
employees of the City are required to perform additional
services to the City within the scope of their assignments; and
WHEREAS, in recognition of the additional time management
employees devote in their service to the City without additional
compensation, the City Council finds that it is appropriate to
provide management employees benefits in addition to those
provided to the competitive service employees of the City:; and
WHEREAS, Resolution No. 98 -1486 adopted on July 1, 1998,
2r_eviously established a benefit_` nr2_g 2�am for management
employees and is now proposed to be rescinded and a revised
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benefit program adopted_
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. When used in this Resolution, the term
"Department Head" shall include the classification positions of
Administrative Services Director, Assistant City Manager,
Assistant to Cites , Manager /City Clerk, Community Development
Director, Community Services Director, Deputy City Manager, and
Public Works Director and such other
classifications as the City Council may from time to time
designate by resolution as being department head positions.
SECTION 2. When used in this Resolution, the term
"Management Employee" shall include the classification positions
of Administrative Services Manager, Finance /Accounting Manager,
Planning Manager, Recreation Superintendent, Principal Planner,
Information Systems Manager, Senior Management Analyst,
Management Analyst, Information Systems Supervisor,
Redevelopment Manager and Assistant te the Gity Manager, and
such other classifications as the City Council may from time to
time designate by resolution as being management positions.
SECTION 3. The Department Heads and the Management
Employees of the City shall be entitled to the following
Administrative Leave benefits:
000233
Resolution No. p862000_
Page 2
Department Heads shall be granted administrative leave at
the rate of } — ninet�� six (h�96) hours per fiscal year,
accrued at the rate of .5-43.67 hours per pay period. On June 1
of each year the Department Head shall be granted an additienal
40) heurs of admi7nistrative leave, pf era-te-El- if se V±--
e i� ¢ E
-1- e-s -`'— }c th a+z — e n e year, s-e —6�-- the -- R36 _o e f ce rfrr a a e e
cvaluat
n n er- higher. The Departm
#-(_--�may, at his /her option, convert t-he— ajjier_r_j_forty (40)
hours of the annual administrative leave to cash, if a rating of
"commendable" or higher was received on the most recent
performance _evaluation in _ the fiscal ___ year. The amount of
administrative leave earned and the amount that may be converted
to cash will be prorated if service is less than a year. Any
unused administrative leave balance at the end of a fiscal year
may be extended for a period of up to four (4) months by the
City Manager, or the Department Head may convert the unused
balance to vacation leave if the Department Head has used at
least forty (40) hours of paid leave time in the prior fiscal
year. This last requirement may be waived in writing by the
City Manager in recognition of extenuating circumstances.
Management Employees shall be granted administrative leave
at the rate of forty-eight (498) hours per fiscal year, accrued
at the rate of 1.-5485 hours per pay period. On June 1 of each
year, the Management Employee shall be granted an additional
simteen-- twenty_ -four (-1-624_) hours of administrative leave based
on the most recent performance evaluation by his /her Department
Head if he /she received a rating of "commendable" or higher and
the employee's Department Head has indicated that the employee
has spent an inordinate amount of additional work hours in
performance of service to the City. Up to a maximum of
tensixteen (196) hours of unused administrative leave balance at
the end of a fiscal year may be extended for a period of up to
four (4) months by the City Manager, or the Management Employee
may convert up to tensixteen (196) hours of the unused balance
to vacation leave if the Management Employee has used at least
forty (40) hours of leave time in the prior fiscal year. This
last requirement may be waived in writing by the City Manager in
recognition of extenuating circumstances.
SECTION 4. The
Employees
Vacation
of the City
Leave benefits:
Department Heads and the Management
shall be entitled to the following
Department Heads shall accrue vacation leave er-da ee
with Y}e-- site— b --fie— r , , .-r
--die as appreved
000234
Resolution No. 98-14862000-
Page 3
Gem etitive— Servie?_ employees with pay in the amount of twelve
(12) days for the first year of service and fifteen (15) days
for the second through fifth years_ of service_ Commencing with
the sixth year of service (after completion of five years of
service) with the City, the vacation leave shall include one
additional day of _accrual per dear for each additional year of
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service to a maximum accrual of twenty (20) days, per year.
Department Heads may accrue up to a maximum of four hundred
eighty (480) hours of vacation before accruals cease. The City
Manager may permit a Department Head to accrue an additional one
hundred twenty (120) hours of vacation leave based on City
needs. in— i=re —At any time during the period of January 1
through _June 15 of each year, the Department Head may cash out
up to eighty (80) hours of accrued vacation leave, if the
Department Head has taken ten (10) days of paid leave time
within the prior twelve (12) month period.
The City Council may unilaterally restrict the cash out for
any single fiscal year. In such case the maximum vacation
accrual for the Department Heads shall be increased by the
eighty (80) hours until such time as said restriction is lifted.
Unless the restriction is retroactively lifted, the maximum
accrual for the Department Heads shall remain at the new maximum
accrual rate. If the restriction is retroactively lifted, the
maximum accrual shall revert to the four hundred eighty (480)
hour maximum. Should the Council impose a restriction for more
than one consecutive year, and less than the full term of the
restriction is lifted, the maximum accrual shall be reduced only
by that amount of time for which the restriction is lifted.
Management Employees shall accrue vacation leave in
accordance with the same schedule as approved by the City
Council for Competitive Service employees. Management Employees
may accrue up to a maximum of three hundred sixty (360) hours of
vacation before accruals cease. The City Manager may permit a
Management Employee to accrue an additional eighty (80) hours of
vacation leave based on City needs.
SECTION 5. The Department Heads and the Management
Employees of the City shall be entitled to the following Sick
Leave benefits:
Department Heads shall accrue sick leave in accordance with
the program approved by the City Council for Competitive Service
employees, and shall be subject to such other rules and
regulations pertaining to sick leave use and accrual as approved
for Competitive Service employees.
000235
Resolution No. 9814862000 -
Page 4
Management Employees shall accrue sick leave in accordance
with the program approved by the City Council for Competitive
Service employees, and shall be subject to such other rules and
regulations pertaining to sick leave use and accrual as approved
for Competitive Service employees.
SECTION 6. The Department Heads and the Management
Employees of the City shall be entitled to the following Salary
Adjustment benefits:
Department Heads shall be subject to the Salary Plan
adopted by the City Council resolution for Competitive Service
and Non - Competitive Service employees. Department Heads shall be
eligible for the same "cost of living" adjustments as may be
granted from time to time by the City Council to Competitive
Service employees. Nothing herein shall preclude the City
Council from granting Department Heads adjustments above those
granted to the Competitive Service employees.
Management Employees shall be subject to the Salary Plan
adopted by the City Council resolution for Competitive Service
and Non - Competitive Service employees. Management Employees
shall be eligible for the same "cost of living" adjustments as
may be granted from time to time by the City Council to
Competitive Service employees. Nothing herein shall preclude
the City Council from granting Management employees adjustments
above those granted to the Competitive Service employees.
SECTION 7. The Department Heads and the Management
employees of the City shall be entitled to the following Medical
Program benefits:
Department Heads shall be eligible to participate in the
same medical programs as are made available to Competitive
Service employees with the same contributions from the City,
except that the City shall pay one hundred percent (1000) of the
cost for employee and family coverage premiums. Any Department
Head who does not subscribe to dependent coverages for medical,
vision, and dental plans, shall be paid one -half of the premium
cost for dependent coverage waived at the employee - plus -one
dependent _ rate, _ calculated using___the cost _ of lthe _plan the
employee is enrolled in for his /her own coverage. The in -lieu
pa�,nent shall not exceed_ a total of $175.00 per month_
Department Heads shall be provided term life insurance policies
at one hundred thousand dollar $100,000) face value. Beginning
with the fiscal year 1998 -99, Department Heads are eligible for
a City -paid comprehensive physical examination every two (2)
years, with a maximum City contribution of seven hundred and
000236
2000-
Resolution No. 98- 148G
� -��
Page 5
fifty dollars ($750.00) per examination as a supplement for
costs not covered by City- funded insurance.
Management Employees shall be eligible to participate in
the same medical programs as are made available to Competitive
Service employees with the same contributions from the City
toward the program premiums as provided to Competitive Service
employees. Any Management Employee who does not subscribe to
deoendent coverages for medical, vision, and dental plans, _shall
be —__paid one -half_ of _ the premium cost for dependent coverage
waived at the employee - plus -one dependent rate, calculated using
the cost of the plan the employee is enrolled in for his /her own
coverage. The in-lieu payment _shall not exceed a _total of
$175.00 per month.
SECTION 8. The Department Heads and the Management
Employees of the City shall be entitled to the following
Separation benefits:
Department Heads shall be eligible to receive the following
benefits if involuntarily separated from service with the City
of Moorpark for any reason other than Service Retirement_ or if
separated from service due to convicted_ of any_ misdemeanor
concerni�ig an act_ related to their official duties or moral
turpitude or convicted _of_any felony. The Department Heads shall
receive ten (10) days (eighty f(80+1 hours) of paid severance at
his /her then current salary rate for each full year of
employment as___a___Department Head with the City, to a maximum of
ninety (90) days (seven hundred twenty - {-[720-] hours) of paid
severance. If a Depaf tRient Head has b eee n employed as a
Department Head-with the City of Moorpark for five (5) or more
years, the Department Head shall also be eligible to receive in
cash payment twenty -five percent (250) of his /her sick leave
balance, in addition to his /her vacation leave and
administrative leave balances, accrued as of the effective date
of the separation. The requirement to be employed as a
Department Head for five (5) or more years to be eligible to
receive in cash payment twenty -five percent _(25%) of his/her
sick leave balance accrued as of the effective date of the
separation, shall not apply to an employee appointed as a
Department Head as of_January__1998,_ who also had five (5) or
more years of service with the City when appointed to a
Department Head position.
In cases of voluntary separation from service with the City
or death of the employee, Department Heads shall not be eligible
for the severance pay provided for in this Section, but shall be
000237
Resolution No. -48-14862000 -
Page 6
eligible for the cash payment for sick leave, vacation leave and
administrative leave as provided for in this Section.
Management Employees shall be eligible to receive the
following benefits if voluntarily or involuntarily separated
from service with the City Moorpark for any reason other than
Service Retirement. If eye has be en employed
as a Management Employee with the City of Moorpark for eight (8)
or more years, the Management Employee shall be eligible to
receive in cash payment twenty -five percent (250) of his /her
sick leave balance, in addition to his /her vacation leave and
administrative leave balances, accrued as of the effective date
of the separation.__ - The - cash payment- shall also__ be__- paid - -_to any
qualified beneficiaries, if the separation is due to the death
of the employee.
SECTION 9. The Department Heads and the Management
Employees of the City shall be entitled to the following Sefviee
Retifemen-tbenefits, if they retire under the -Cit 's retirement
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System ( "System Retirement ") and such _benefits are allowed
the California Public Employees Retirement System:
Department Heads shall be eligible upon Service Retirement
from the City of Moorpark to have up to one year of accrued
vacation leave, administrative and accrued sick leave to which
he /she is then eligible to receive transferred to cash payment
and credited as final year salary for purposes of retirement
benefits. The Department Head shall be eligible to cash in all
vacation leave and administrative leave balances accrued as of
the effective date of the Service Retirement. If employed with
the City of Moorpark for eleven (11) years but less than sixteen
(16) years, the Department Head shall be eligible to receive in
cash payment twenty -five percent (25 %) of his /her sick leave
balance accrued as of the effective date of the Service
Retirement. If employed with the City of Moorpark for sixteen
(16) or more years, the Department head shall be eligible to
receive in cash payment fifty percent (50 %) of his /her sick
leave balance accrued as of the effective date of the Service
Retirement.
Management Employees shall be eligible upon Service
Retirement from the City of Moorpark to receive the same
benefits as are approved for Department Heads by the City
Council.
SECTION 10. The Department Heads and the Management
Employees of the City shall be entitled to the following Tuition
Reimbursement benefits:
000236
j Resolution No. 4&-14862000-
Page 7
Department Heads shall be eligible to receive tuition
reimbursement for courses approved by the City Manager at the
same rate as is approved by the City Council for Competitive
Service employees commencing with fiscal year 1998 -99.
Management Employees shall be eligible to receive tuition
reimbursement for courses approved by the City Manager at the
same rate as is approved by the City Council for Competitive
Service employees commencing with fiscal year 1998 -99.
SECTION 11. After completion of five (5) full years of
service, Department Heads and Management ! Employees shall be
entitled to longevity pay benefits to be paid each pay period
based on the gross base salary for that_ pay _period, so long as
the eM.12_yee's____performance___ evaluation _ is _at_- -least at a
satisfactory level, as follows:
Department Heads
---6-10 years of service - one -half percent ( . 5%)
11 -15 _years of service - one percent_ (1 %)
16 -20 years of service - one and one -half percent (1.50)
21 or more years of service - two percent (2 %)
Management Employees
11-15 years of service - _one -half_ percent (.5-06)
16 -20 years of service - one percent (1 %)
21 or more `years of service - one and one -half percent
1.50)
SECTION 12. At the time of employment, as determined by
the City Manager, a Department Head may receive thirty (30) days
of supplemental _sick_ leave, which _ma_be used only_ for _a
catastrophic illness or injury to the employee. The leave
provided by this Section shall have no cash value_ at the time of
separation of service from the City. Use of�this-leave shall be
at the City Manager's sole discretion and only after exhaustion
of all accrued sick leave, administrative leave, and vacation
leave until the Department Head is eligible _ for the Ci_t ' s
long -term disability benefits or is terminated from City
employment, whichever comes first.
_ SECTION 13. A month_ car allowance shall be provided for
the positions listed and for the amount listed as follows:
Assistant City Manager $250
000239
Resolution No. 94 2000-.
Page 8
City Manager $415
Deputy City Manager $250
Director of Community_ Development $250
_____,Director of Commun_L�Services_ $250
Director of Public Works $250
SECTION 14. _City Manager, Department _Heads and
Management Employees shall be entitled to the following deferred
compensation payment:
The City Manager, Department Heads, and Management
Employees shall be entitled to _a deferred compensation
contribution -made_ by _the City into an _approved deferred
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compensation program, as follows: City Manager - Two and one -
half percent (2.5 %) of gross base salary, Department Head
posit_ ions ___ _Two____percent (2%) ___gross base salary, and
Management Employees - One and one -half percent (1.5 %) of gross
base salary.
SECTION 115. In addition to applicable provisions of the
Municipal Code, or other Council policy, the provisions of
Sections 3, 4, 5, 6, 7, and -9, 10, 11, and 12 of this resolution
---------------------------------------------
pertaining to Department Heads and Sections 13 and 14 shall also
apply to the position of City Manager, except that in Section 4,
herein, the maximum accrual for vacation leave shall be six
hundred (600) hours, and as long as at least 240 hours of
vacation leave are accrued, 40 hours of such accrual may be
cashed out as defer_ red comoensat_io_n in January _ of _each Ye
__ar;__and
in Section 7, herein, the amount of the term life insurance
policy shall be two hundred thousand dollars ($200,000). In
addition, if the City Manager has been employed with the City of
Moorpark for five (5) or more years, he /she shall be eligible to
receive in cash payment twenty -five percent (25 %) of his /her
sick leave balance accrued as of the effective date of his /her
vo1_untary or involuntary separation from City service_ or upon
his /her death, and if employed for fifteen (15) or more years,
he /she shall be eligible to receive in cash payment_- __fifty
percent (50 %) of his /her sick leave balance accrued as of the
effective date of his /her voluntary or involuntary separation
from City service or upon his /her death.
SECTION 16. Resolution No. 98 -1486 is hereby rescinded and
the implementation of this new resolution shall be applicable to
the _payroll period beginning on July _l, 2000.
SECTION 1-27_. This Resolution —shal — s---pe- rcede— all ethe -r
re se lu i en s -&FA - a : — et -h-e -r ---Tug ms&; — du r-e s -a-r+d
a €-f-e- Flea e l u t i ei-,
0 00240
Resolution No. 48-4-4-8-62000-
Page 9
fer Departmenlc Reads and Mat Ejeme. -Erffip-1e yees in- effeet a, ire
time ef adeptien ef this Reselutien.The City Clerk shall certify
to the adoption of this resolution and shall cause a certified
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resolution to be filed in the book of on inEjl resolutions.
PASSED;-- APPRGV AND ADOPTED this 4—s-t - --- ------ day of--4u4-j-4-949
7 2000.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk