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Home My WebLink AboutAGENDA REPORT 2000 0719 CC REG ITEM 11GITEM --- � City of Moorpark Itorxw �- -- Agenda Report s - - -- To: The Honorable City Council From: Kenneth C. Gilbert, Director of Public Works Date: July 7, 2000 (Council Meeting 7- 19 -00) Subject: Consider Notice of Completion for the Spring Road Bridge Reconstruction Project DISCUSSION A. Background & Summary The contract was awarded to TM Engineering on February 3, 1999. The bridge was opened to traffic on March 15, 2000. All work, less certain restoration work, was completed in early June. The outstanding work is the subject of a dispute between the City and the Contractor. It is recommended that the work completed to date be accepted and that a Notice of Completion be recorded for said "completed" work. B. Project Scope 1. Summary: The subject project called for the removal and replacement of the Spring Road Bridge. A summary of the before and after condition is as follows: - - - - -- --------- ------------------ --------------- - - _ - - - Description -- - -- - - -- - - - - -- - - - - - - - Before - - After - ;Length .. - - -- -- ---- .. - - -- 122' wide! - 150' wide - Width - - -- ------------ wide -- 50' wide -- - - - - -- Lanes- -28' - - - --------------------------- -- - - - - - -- - ------------ - ---- -------- - - - - -- Median - - - - - - -- - - -- - -2 -- - - - -- - None -- - - - - - - --- 4' wide; - -- - - - - -- - --- - - - - -- - ----------- - - - - -- Bike Lanes -- - - - - -- - - - -- - - - - -- . i - - - None; -- - - - - -- -- 5' wide' - - - -- --- ------ - - - - -- - - -- - - - Sidewalks 2' wide - -i 5' wide - 2. Other Factors: a) Support: The old bridge was supported by three rows of piers which tended to inhibit the flow of debris under the bridge during a major storm. The new bridge is supported by a center pier wall designed to prevent the collection of debris. spgbrg_cmp2 000243 Spring Road Bridge Reconstruction Notice of Completion July 7, 2000 Page 2 b) Trail Ramp: A ramp was constructed east of and under the bridge, to accommodate a future levee trail system. Conflicts with existing facilities west of the bridge prevented construction of the ramp in that area. c) Future Channel Improvements: The project was designed and constructed to be compatible with the existing channel as well as the proposed future channel widening project. That future project will include a drop structure immediately upstream of the bridge, lowering the bottom of the arroyo at the bridge approximately eight feet (8'). d) Utility Relocation: Water, sewer and gas lines were relocated and placed in utility cells within the bridge. e) Box Culvert (Northwest) : A box culvert was constructed on the west side of Spring Road north of the bridge (at the location of a roadside ditch) to allow the project to include the construction of full -width street improvements and a sidewalk in this area. C. Project Status All of the work required by the contract has been completed except the restoration of certain Ventura County Flood Control District (VCFCD) facilities. Those restoration requirements are the subject of a dispute between the City and the Contractor. It is recommended that the work completed to date be accepted and that a Notice of Completion, for the completed work, be recorded. The recordation of that Notice will allow the City to release the retention monies, which will in turn allow the Contractor to bring closure to certain outstanding matters between the Contractor and his subcontractors and suppliers. D. Claim for Disouted Work The Contractor has submitted a claim for additional compensation for certain work he believes to be beyond the scope of the contract requirements. That claim has been denied. E. Liquidated Damages As you know, the completion of the project was delayed. The bridge did not open on schedule. The City suffered damages as the result of delays caused by the Contractor. Accordingly, Liquidated Damages have been withheld from the Contractor in accordance with the provisions of the contract documents. The original completion date was December 19, 1999. Fifty -eight approved days have been added to the contract, extending the completion date to February 15, 2000. Although all of the work has not yet been completed, the bridge was opened to traffic on March 15, 2000. The number of days between February 16, 2000 and spgbrg_cmp2 000244 Spring Road Bridge Reconstruction Notice of Completion July 7, 2000 Page 3 March 15, 2000, is twenty -nine (29) . The amount of Liquidated Damages is $500 per day. The total amount of the Liquidated Damages withheld is, therefore, $14,500. F. Fiscal Impact 1. Construction Contract Summary: A summary of the final construction contract costs is as follows: Description Bid Price Quantity Adjustments Liquidated Damages Sub -Total Change Orders Total Amount ($) 2,352,424.60 (119,601.60) (14,500.00) 2,218,323.00 429,306.43 2,647,629.43 2. Quantity Adjustments: The actual quantity required for some bid items was less than the Engineer's Estimate. The two primary areas where less quantities were required was in the construction of retaining walls and the length of piles required to construct the bridge. 3. Liquidated Damages: See above discussion of Liquidated Damages. 4. Change orders: The project required a number of Change Orders. The chart attached as Exhibit 1 describes each of the approved Change Orders. It should be noted that, in that a price could not be negotiated for a number of these Change Orders, the work required by those Change Orders was directed to be performed by force account. In such cases the term used for the work was "Extra Work Order." 5. Total Project Costs: A summary of total estimated project costs is as follows: Description Amount (S) Right -of -Way - Design 137,279 Design Support 1,832 Construction [TME] 2,647,630 Construction [Other] 1,131 Admin & Inspection 232,540 Other Inspection 16,300 Permits 15,644 Legal 23,702 Total 3,076,058 spgbrg_cmp2 000245 Spring Road Bridge Reconstruction Notice of Completion July 7, 2000 Page 4 6. Current Budget Summary: A summary of the current budget for the project is as follows: Year of Appropriation Prior to FY 98/99 FY 98/99 FY 99/2000 Total Amount ($) 107,779 2,759,667 352,863 3,220,309 The current budget exceeds the above identified costs. It should be noted that the above identified costs does not include possible future costs related to pending claims and /or legal expenses related to same. 7. Funding Source: The funding sources for the project are listed as follows: Source Total $ Spring Rd Tierra Rejada Rd AOC [Fund 25021 2,815,509 HBRR Grant [Fund 26091 404,800 Total 3,220,309 8. Inter -Fund Loan: Full funding of the project required an inter -fund loan as described as follows: • Amount: $1,675,105 • From: Fund 2501: L A Avenue AOC Fund • To: Fund 2502: Spring Rd / Tierra Rejada Rd AOC Fund It is anticipated that this loan will be re -paid when sufficient AOC revenues are received from the development of the properties within the Carlsberg Specific Plan. STAFF RECOMMENDATIONS Staff recommends that the City Council take the following actions: 1. Accept the work performed to date as being complete. 2. Direct staff to continue to work with the contractor and the Ventura County Flood Control District ( VCFCD) to resolve issues relating to the restoration of VCFCD facilities. 3. Instruct the City Clerk to record the attached partial Notice of Completion for the project. 4. Authorize the release of the retention upon satisfactory clearance of the thirty five (35) day lien period and the approval of the City Manager. spgbrg_cmp2 000246