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Home My WebLink AboutAGENDA REPORT 2000 0719 CC REG ITEM 11HITEM l l • *, Ci Z.i?tlIICil:6�~Ciill oS Sul./ lA MOORPARK CITY COUNCIL AGENDA REPORT BY: TO: The Honorable City Council / FROM: Steven Kueny, City Manager C� DATE: July 13, 2000 (CC Meeting of 7/19/00) SUBJECT: Consider Change of Deputy City Manager to Assistant City Manager Position BACKGROUND: The former Assistant City Manager (ACM) position was modified to a Deputy City Manager position in April 2000. This was done in conjunction with the creation of the Director of Administrative Services position and modification of the City Clerk position to an Assistant to the City Manager (ATCM) /City Clerk position and accompanying reassignment of certain responsibilities. DISCUSSION: Over the past few years, a number of adjustments have been made to several positions to reflect shifting priorities and budget constraints. These changes resulted in no additional positions or reduction in overall workload but attempted to allow more focus on certain responsibilities, recognized increased responsibilities assumed by employees in those positions, and regrouping of assignments. It was with this in mind that the Director of Administrative Services position was upgraded from the Administrative Services Manager position and the City Clerk modified to ATCM /City Clerk. The Director position was created to provide a higher level of expertise for the finance function and related administrative services activities while allowing the modified Deputy City Manager position to focus more on redevelopment, economic development, and special projects. The ATCM /City Clerk assumed responsibility for the risk management function from the Administrative Services Department. Not withstanding the existing vacancies in one Finance /Accounting Manager position and one Senior Management Analyst (Economic 00024'7 Agenda Report Page 2 of 6 July 13, 2000 Development), and the Deputy City Manager (filled on an interim basis), the Director of Administrative Services and ATCM /City Clerk portions of this reorganization is working. As part of this reorganization, the Assistant City Manager position was changed to a Deputy City Manager position, and the salary range reduced by five percent (5o). It was intended that this position would supervise the Director of Administrative Services position but would spend less time on day -to -day oversight of the finance and certain administrative activities. In addition, responsibility for administering the law enforcement services contract was shifted to the City Manager; and as previously mentioned, risk management was transferred to the ATCM /City Clerk. Two factors have contributed to my reconsideration of the Deputy City Manager position: 1. The recruitment for the position did not result in candidates with strong experience in all of the critical areas of finance /budget /administrative services, capital projects, and redevelopment /economic development, in addition to the general attributes desired for this level of management; and 2. The addition of the Information Systems Manager position in the recently adopted 2000101 FY budget presents an opportunity to consolidate the information technology duties including Internet Web Site Administration with Cable TV Government Channel programming. This would also allow the public information function, including the City Newsletter preparation, to be shifted to the Assistant City Manager /Administrative Services in lieu of the ATCM /City Clerk and eliminate the fragmentation of these activities among City departments. This transition would not completely occur until the Information Systems Manager position is filled. The City needs a person with good experience in the aforementioned areas. A return to the Assistant City Manager position and Salary Range 83 (five percent [5 %] change from the Deputy City Manager position) is warranted to obtain the services of an experienced public sector manager. 0 0048 Agenda Report Page 3 of 6 July 13, 2000 If the position is authorized, it is my intent to appoint Hugh Riley as Assistant City Manager. Mr. Riley has served as the interim Deputy City Manager for three months and worked on a number of key projects for the City, including the High Street fire station and City Hall Space Needs Study. He has over eleven years of service as a City Manager in two California cities and fourteen years' experience including ten years as Deputy City Manager and City Manager in Tucumcari, New Mexico. Attachment A shows the changes in duties and responsibilities as proposed. In addition, the responsibility of Strategic Planning is added to the Assistant City Manager position in anticipation of bringing together the City's various efforts on this topic. The net increase cost to the General Fund would be about $12,000 per year. There is no need for an additional appropriation in the 2000101 fiscal year because the change would be absorbed by savings from various vacancies. STAFF RECOBSONDATION: Authorize hiring of an Assistant City Manager position instead of a Deputy City Manager position. SK:db M: \ccagenda \Change DCM to ACM 0719 2000 000249 Agenda Report Page 4 of 6 July 13, 2000 ATTACHMENT A CITY DEPARTMENTS AND THEIR AREAS OF RESPONSIBILITY (Alphabetical Order) DEPUTY - ASSISTANT CITY MANAGER: Community Development Block Grant (CDBG) Franchise Administration (except refuse) Data Processing /Information Systems Property Management Economic Development Redevelopment Chamber of Commerce Liaison Special Events Coordination Film Permits Housing Rehabilitation Affordable Housing Programs Mobile Home Rent Control Emergency Preparedness Intergovernmental Relations Ventura County COG (VCOG) Legislative Relations Special Projects Fire and Emergency Medical Services Liaison Strategic Planning City Newsletter Public Cable TV Government Channel Proqramminq ASSISTANT TO THE CITY MANAGER /CITY CLERK: Records Management Elections T-nternet - ems Site n^' Tstr ear (to DAS) Political Reform Act Filings City Council Agenda Coordination Receipt of Damage Claims Legislative History Maintains Records of all Agreements Monitors Developer Sureties Coordinates Public Bid Procedures Volunteer Program 000250 Agenda Report Page 5 of 6 July 13, 2000 Administration of City Keys GA-t }ewslette_ (to ACM) Human Resources Publie infer -,t; (to ACM) Gable TV r,.,,er nt Channel n (tO ACM) � =�Qiiunsazy Customer Service Employee Recognition Risk Management CITY MANAGER'S OFFICE: Labor Relations City Attorney Agreement Goal Setting Sheriff's Contract DIRECTOR OF ADMINISTRATIVE SERVICES: Business Registration Budget City Treasurer Accounting & Payroll Fixed Asset Management Cost Allocation Administration Financial Reporting and Audits Accounting System Maintenance Assessment District Administration Grant Management Office Equipment Maintenance Purchasing Receptionist Telephone System Information Systems Management Internet Web Site Administration DIRECTOR OF COMMUNITY DEVELOPMENT Code Enforcement Current Planning Advance Planning Building and Safety Contract Affordable Housing Requirements for New Developments Home Occupation Permits Vendor /Solicitor Permits Taxi Cab Permits 000251 Agenda Report Page 6 of 6 July 13, 2000 General Plan Zoning Administration DIRECTOR OF COMMUNITY SERVICES Recreation Facilities Parks - Planning, Maintenance & Improvement Senior Citizens Center Landscape, Parkways and Median Maintenance Art in Public Places Tree and Landscape Fee Processing of Tree Removal Requests not part of Development Projects Building Security System Teen Council At Risk Youth Program Assessment District (AD 84 -2 Budgeting) Parks and Recreation Maintenance and Improvement District Public Transit Metrolink Solid Waste Refuse Franchises Household Hazardous Waste Recycling Library Services Animal Control Contract Vector Control /Mosquito Abatement Ventura County Health Care Agency Liaison DIRECTOR OF PUBLIC WORKS: City Engineer Agreement Graffiti Abatement Fleet Maintenance Street Maintenance Capital Projects Administration Street Lighting Crossing Guards Storm Drain Maintenance Assessment District (AD 84 -2 Administration and Assessment Engineering) Capital Improvement Program Areas of Contribution Parking Citation Administration 000%52