HomeMy WebLinkAboutAGENDA REPORT 2000 0802 CC REG ITEM 10CTo:
From:
Date:
Agenda Report
City of Moorpark
The Honorable City Council
ITEM / 0 C .
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C71-FY OF 1410ORPARK, CALIFORNTk
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ACT11O :
Kenneth C. Gilbert, Director of Public Works
July 21, 2000 (Council Meeting 8 -2 -00)
Subject: Consider Approval of Plans and Specifications and
Authorization to Advertise for Receipt of Bids for the
Asphalt Overlay 2000 Project
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The subject pavement resurfacing project is a combination of a
number of projects listed as follows:
Notes: A The repairs to the parking lots at Peach Hill Park will be
funded from the Park improvement fund [Fund 2100].
B This project is funded by a $530,000 advance toward actual
costs (not to exceed $750,000) for the construction of street
improvements prior to the Relinquishment of the subject street
segment to the City.
C This project is funded by a portion of the $1,116,000 cash
payment from Caltrans, made in -lieu of constructing street
improvements prior to the Relinquishment of the subject street
segment to the City.
DISCUSSION
A. Project Scope
The map attached as Exhibit 1 shows the location of the
asphalt overlay construction included in the subject project.
A summary of the affected streets is as follows:
• Project 8011 - Asphalt Overlay:
- Misty Hollow Court.
- Peach Hill Road, from Spring Road to a point
approximately one thousand feet (1,0001) east of Spring
Road.
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- Science Drive, north of New Los Angeles Avenue.
- Condor Drive, from Los Angeles Avenue to a point
approximately seven hundred feet (7001) east of Los
Angeles Avenue.
- [Old] Los Angeles Avenue at rail crossing.
- Campus Park Dr. & Marquette St. (Intersection only).
- Peach Hill Park parking lots.
• Project 8021 - Spring Road Rehabilitation: Construction of
an asphalt overlay and miscellaneous repairs to sidewalks,
curbs and gutters.
• Project 8025 - Los Angeles Avenue Rehabilitation:
Construction of an asphalt overlay east and west of the
future Los Angeles East Widening Project, plus other work
as described below.
B. Peach Hill Park Parking Lots
The distressed area in the two parking lots at Peach Hill
Park will be removed and replaced.
C. Condor Drive Improvements
A portion of the costs for the resurfacing of the designated
segment of Condor Drive, is funded by a cash payment in the
amount of $7,483.05 from the developer of Lots 1 - 3 of Tract
3492 (Felsenthal). That payment was made in lieu of
constructing repairs to the street required by utility cuts
and other work required by the development. Those repairs
were deferred to be addressed by the City's project which is
to cover needed repairs to a much larger area.
D. Los Angeles Avenue Rehab
1. North End / West End: The subject project will construct
an asphalt overlay at the north end and the west end of
the street segment recently relinquished to the City. The
areas affected by this work are the areas where the street
is fully improved with curbs, gutters and sidewalks.
2. Work Deferred: The "narrower" street between the two above
described street segments, is the subject of a future
street widening and re- alignment project: Los Angeles
Avenue East Project. Reconstruction and /or a substantial
overlay of this street segment is to be deferred until
that widening, realignment and reconstruction project is
undertaken.
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3. Repair Areas: The subject project will include, however,
the removal and replacement of pavement and base material
in areas of severe stress within the area of the future
street widening project.
4. Medians: The project includes the construction of a raised
center median on Los Angeles Avenue at and south of the
freeway. See below for a discussion of this element of the
project.
E. Raised Median
1. Design: As stated above, the project design includes the
construction of a raised, landscaped median at and south
of the freeway. A diagram illustrating the proposed design
for the landscaped medians is attached as Exhibit 2.
2. Irrigation / Landscaping: The project will include the
installation of water service and the placement of sleeves
for a separate future project to install the landscaping
and irrigation systems. Staff is working on the
development of the design for that work and anticipates
that the landscaping of the medians will be constructed
later this calendar year.
3. Objection: Kavlico was advised in writing (see Exhibit 3)
of the proposed project and of that element of the project
design which will restrict ingress and egress traffic at
the south driveway to right -turn only. The City is in
receipt of a letter from Kavlico, Inc. (see Exhibit 3)
expressing their objection to the planned construction of
the center median.
4. Purpose: The construction of a raised, landscaped center
median south of the freeway, was included in the project
design for the following reasons:
• to implement the City's standard design for a four -lane,
divided arterial streets;
• to construct improvements in this area comparable to
those found on Princeton Avenue and on Campus Park
Drive;
• to improve the aesthetics
immediate area; and
• to improve traffic safety
controlling traffic turning
of the streetscape in the
by better channeling and
movements.
5. Design Objectives: The proposed design provides a left -
turn lane for S. Condor Drive which is approximately two
hundred seventy feet (2701) long. No left turn lane or
median cut has been provided for the southerly Kavlico
driveway. If a median cut and a left turn pocket were to
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be provided for that driveway, it would require the S.
Condor Drive left -turn lane to be shortened, and would
result in left -turn pockets for both S. Condor Drive and
for the south Kavlico driveway which would be too short to
adequately provide for the storage of turning vehicles
during peak traffic hours. The result would be that
traffic would be staged in the number one lane either or
both northbound and for southbound traffic. This change
would also eliminate all landscaping south of the south
Kavlico driveway.
6. Existing Stripping: The current stripping does provide for
turn lanes for both S. Condor Drive and for the south
Kavlico driveway. However, this stripping design does not
adequately accommodate peak hour traffic. Vehicles have
been observed crossing the double yellow line to stage for
a left turn. One of the ways in which the recommended
design will improve traffic safety will be to eliminate
these illegal traffic maneuvers.
7. Restricted Turning Movements: The recommended design will
require traffic movements at the south Kavlico driveway to
be restricted to right -turn ingress and egress only. Left -
turn traffic movements from the Kavlico facility will
still be possible at the northerly driveway (located at a
signalized intersection) and at the middle driveway.
8. Pros & Cons of Constructing a Median: As stated above,
the design, as proposed, will limit the use of the south
Kavlico driveway to right -turn ingress and egress only. A
summary of some of the pros and cons of this element of
the project design, is as follows:
Pros:
• Enables the City to implement its standard streetscape
design (landscaped medians) for four -lane divided
arterial streets;
• Provides for a left -turn lane of sufficient length at
S. Condor Drive, to adequately serve the business in
that industrial area;
• Improves traffic safety by eliminating illegal staging
of traffic on the wrong side of the double yellow line;
• Improves traffic safety by better channelization
traffic and limiting the number of locations where
left -turn, cross traffic movements occur; and
• Improves the aesthetics of the streetscape by adding a
landscaped median.
Cons:
• Restricts traffic flow in and out of the Kavlico
parking lot -- especially at peak traffic hours.
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E. Raised Medians: Other Options
In light of the concerns raised by Kavlico, staff has
developed a number of other median design options for the
City Council to consider, which are generally described as
follows:
1. Add Left -Turn Lane: Modify the median to provide a
shorter southbound left -turn lane for S. Condor Drive plus
the addition of a northbound left -turn lane for the south
Kavlico Driveway. The resultant raised median would be
similar to the existing painted median, would be only
four feet wide and would have no landscaping (stamped
concrete only) .
Pros:o Allows left -turn ingress and egress movements at
the south driveway;
o Prevents left -turn ingress staging from crossing
the double yellow line.
Cons:o Does not allow northbound egress left -turn traffic
to use the median north of the driveway to stage
and /or accelerate.
o Does not provide optimum length for left -turn
staging for either the driveway or for S. Condor
Drive (some stacking will occur in the number 1
lane) .
o Does not provide landscaping.
2. End Median at Driveway: End the raised median just north
of the south Kavlico driveway. South of that point there
would be a painted median similar to what now exists.
Pros:o Allows left -turn ingress and egress movements at
the south driveway;
Cons:o Does not allow northbound egress left -turn traffic
to use the median north of the driveway to stage
and /or accelerate.
o Does not provide optimum length for left -turn
staging for either the driveway or for S. Condor
Drive (some stacking will occur in the number 1
lane and /or the number one lane).
o Does not prevent left -turn ingress staging from
crossing the double yellow line.
3. End at North Condor Drive: End the median at N. Condor
Drive.
Pros: o See above.
o Northbound egress left -turn traffic from the south
driveway would continue to use the median north of
the driveway to stage and /or accelerate.
Cons: o See second and third bullet above.
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4. Under Freeway only: Add raised median under the freeway
only. The plan calls for only a four feet (4') wide median
with no landscaping. Option 5 is recommended over this
option.
S. No Raised Medians: Eliminate all raised medians and
provide painted medians only.
6. Recommendation: It is the recommendation of staff that
none of these design options be selected and that the
median design be approved as proposed. However, should the
City Council wish to revise the design to allow left -turn
ingress and egress at the southerly Kavlico driveway,
staff recommends the selection of Option Number 2 above:
end the raised median just north of the southerly
driveway.
7. Additional Design Costs: The selection of one of the above
options will require some re- design.
F. Permits
The City and the contractor will be required to seek and
obtain permits from Caltrans and from the Southern California
Regional Rail Authority (SCRRA) , for the work at or adjacent
to facilities owned by those agencies.
G. Plans and Specifications
A review copy of the Plans and Specifications for the subject
project has been placed on top of the file cabinets in the
City Council Conference Room.
H. Schedule
It is anticipated that bids for the subject project will be
opened in late September and presented to the City Council
for consideration early October. Construction on the project
should proceed in November.
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July 21, 2000
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I. Fiscal Impact
1. Cost Estimate: A preliminary estimate of project costs is
as follows:
Element
Design
Construction
Constr Contingency
Inspection
Total
Amount ($)
86,710
2,200,000
(10 %) 220,000
100,000
2,606,710
2. Cost Breakdown: At the time the bids are summarized, a
breakdown of costs by project category and funding source
will be provided.
3. Current Budget Summary: The subject pavement resurfacing
project is a combination of a number of budgeted projects.
A summary of the current total budget for all three of
those projects is a follows:
Spring Rd Rehab
1`2501 -80211
22,400
457,000
29,400
508,800
21.200
530,000
* L.A.Ave Rehab
[2501 -80251
12,310
612,290
50,600
675,200
24.800
700,000
** Total ($)
40,710
1,155,290
88,000
1,284,000
46.000
1,330,000
Notes: * Includes L. A Drain Project.
** It appears that it will be necessary to amend the budget to
fully fund the project. It is recommended that that action
be deferred until the consideration of bids.
* ** The Budget adjustment to be presented to the City Council
with the bids, will include an appropriation from the Park
Improvement Fund for the rehabilitation of the Peach Hill
Park parking lots.
4. Cost Accounting: The bid documents will include three
separate Bid Schedules to allow for the segregation of
construction costs into three areas defined as follows:
• Spring Road Rehab -- to allow for a final accounting and
billing to Caltrans for total actual costs of the
rehabilitation efforts required for this street segment,
as set forth in the Spring Road Relinquishment
Agreement;
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* ** A/C Overlay
Description
[2603 -80111
Design
6,000
Construction
86,000
Inspection
8,000
FY 2000/01 Total
100,000
Prior Year Design
0
Project Total
100,000
Spring Rd Rehab
1`2501 -80211
22,400
457,000
29,400
508,800
21.200
530,000
* L.A.Ave Rehab
[2501 -80251
12,310
612,290
50,600
675,200
24.800
700,000
** Total ($)
40,710
1,155,290
88,000
1,284,000
46.000
1,330,000
Notes: * Includes L. A Drain Project.
** It appears that it will be necessary to amend the budget to
fully fund the project. It is recommended that that action
be deferred until the consideration of bids.
* ** The Budget adjustment to be presented to the City Council
with the bids, will include an appropriation from the Park
Improvement Fund for the rehabilitation of the Peach Hill
Park parking lots.
4. Cost Accounting: The bid documents will include three
separate Bid Schedules to allow for the segregation of
construction costs into three areas defined as follows:
• Spring Road Rehab -- to allow for a final accounting and
billing to Caltrans for total actual costs of the
rehabilitation efforts required for this street segment,
as set forth in the Spring Road Relinquishment
Agreement;
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• Los Angeles Avenue Rehab -- to allow for a separate
accounting of work funded by the L. A. Ave AOC fund,
which is not subject to any additional funding from
Caltrans [Note: The $1,116,000 in -lieu payment from
Caltrans for this and other future work requires no
following accounting.]
• All Other Work -- to allow for a separate accounting of
all other costs. Except for the Peach Hill Park parking
lots (to be funded by the Park Improvement Fund) , all
other work will be funded by the Local Transportation
Fund [ Fund 26031.
RECOMMENDATIONS
It is recommended that the City Council take the following
actions:
1. Approve the median design as proposed.
2. Approve the plans and specifications for the subject project;
and,
3. Authorize staff to advertise for receipt of bids for the
construction of the subject project.
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FRED KAVLI
Chairman and CEO
July 13, 2000
Mr. Patrick Hunter, Mayor
Mr. John E. Wozniak, Mayor Pro Tempore
Mr. Christopher Evans, Councilmember
Mr. Clint Harper, Councilmember
Ms. Debbie Rodgers, Councilmember
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Dear Honorable Mayor and Councilmembers:
RE: Los Angeles Avenue Rehabilitation Project
Center Medians/Right Turn Only at the South Driveway
FY 3
RECE-VT �+'� �'r, 2u � ,1
JUL 14 2000
CITY % P4100, RRK
After reviewing the enclosed letter and layout sent to us by Mr. Gilbert, we discussed them with him.
However, Mr. Gilbert did not seem to be receptive to our concerns.
We wish to strongly oppose the project as submitted to us, since it would restrict the ingress and egress
to our facilities. The following issues are of major concern:
Creating a raised median by Kavlico's middle driveway will cause difficulty for merging traffic
at Kavlico's normal work quitting times. Currently, much of the traffic pulls into the median and
then merges with the northbound traffic. By creating the median, traffic will immediately have
to merge with the northbound traffic, making the transition more dangerous.
2. Creating a solid median in front of our south driveway will eliminate the left turn in and left turn
out, having the effect of essentially rendering the driveway useless. It will route more traffic into
our middle exit, thereby increasing the problem outlined in #I above. Also, most of our exiting
traffic heads towards the freeway. Closing the median at this exit will cause the traffic to do a
u -turn at South Condor Drive, creating an unsafe condition on that curve.
000257
14501 Los Angeles Avenue • Moorpark, California 93021 USA
(805) 523 -2000 • Telex 65 -1481 • FAX (805) 523 -0635
Mr. Patrick Hunter, Mayor
Mr. John E. Wozniak, Mayor Pro Tempore
Mr. Christopher Evans, Councilmember
Mr. Clint Harper, Councilmember
Ms. Debbie Rodgers, Councilmember
July 13, 2000
Page 2
The median north of our main driveway and a short median south of our main driveway of
approximately 90 feet in length adjacent to the left turn pocket can be added without adversely affecting
traffic. The present street design was carefully worked out with CalTrans and I believe it is the best
possible solution to accommodate the traffic load and the ingress and egress of our employees, visitors,
and trucks.
We hope you will be sensitive to our employees' needs, and not create a traffic hazard that currently
does not exist. If these changes were implemented, it would substantially reduce the safety in exiting
and entering our facilities.
Thank you for your consideration in this matter.
Sincerely,
FK: sm
Enclosures
cc: Steven Kueny, City Manager
Kenneth C. Gilbert, Director of Public Works✓
000258
14501 Los Angeles Avenue • Moorpark, California 93021 -9738 USA • (805) 523 -2000 • FAX (805) 523 -0635
MOORPARK
I 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864
June 29, 2000
Kavlico, Inc.
Att: Mike Hines, Director of Facilities
14501 E. Los Angeles Avenue
Moorpark, CA 93021
Re: Los Angeles Avenue Rehabilitation Project.
Raised Center Median / Right -Turn Only at the South Driveway
Dear Mr. Hines,
As you may be aware, Los Angeles Avenue along the frontage of the
Kavlico property was once the alignment of State Route 118.
Although the alignment of the highway was changed when the freeway
connector project was constructed several years ago, the street
was only recently relinquished to the City.
The City has prepared the design for a street rehabilitation
project for Los Angeles Avenue. It is our intent to commence
construction on this project this Fall.
The project will include the construction of a raised and
landscaped median on Los Angeles Avenue, north of S. Condor Drive.
Enclosed is a diagram showing the location of the planned center
median.
When completed, the project will restrict ingress and egress
traffic at the south driveway to right turns only. Due to the
close proximity of the southbound left turn lane for S. Condor
Drive, it was not possible to provide a left turn pocket for the
Kavlico south driveway. Left turn traffic will still be able to
utilize both the north driveway (N. Condor Drive) and the middle
driveway. Be advised that the final plans will provide for a
longer left turn lane for the middle driveway than that shown on
the enclosed plan.
Please give me a call if you should have any questions.
Sincer
Kenn th C. Gilbert
Director of Public Works
CC: The Honorable City Council
Steve Kueny, City Manager
000259
L A Rehab medain kavi
PATRICK HUNTER JOHN E. WOZNIAK CHRISTOPHER EVANS CLINT HARPER DEBBIE RODGERS
Mayor Mayor Pro Tem Councilmember Councilmember Councilmember
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Option #2: Painted Median
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