HomeMy WebLinkAboutAGENDA REPORT 2000 0920 CC REG ITEM 11HAgenda Report
City of Moorpark
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BY:
To: The Honorable City Council
From: Kenneth C. Gilbert, Director of Public Works
Date: September 8, 2000 (Council Meeting 9- 20 -00)
Subject: Authorize Reimbursement of Southern California Edison
Costs for the Placement of Conduit for the Future
Installation of a Traffic Signal Interconnect System on
Los Angeles Avenue [Project 80041
BACKGROUND
In March of this year the City Council adopted a Resolution
forming Underground Utility District 2000 -1, requiring the
undergrounding of all overhead utility facilities (except the
high voltage power transmission lines) on Los Angeles Avenue
between Gabbert Road and Millard Street. The Southern California
Edison Company (SCE) has completed the design for the new
conduits and is expected to proceed with construction this month.
The conduits to be installed will accommodate all SCE power
distribution lines, plus all other telephone and other overhead
facilities. The placement of cables, conversion to underground
and removal of overhead wires is expected to occur next year.
These efforts will be partially funded by the City's Rule 20A
accruals [underground facility allocation] . No City expenditures
for these "undergrounding" efforts will be required.
DISCUSSION
A. Shared Trench
During discussions regarding the formation of Underground
Utility District 2000 -1, the City Council directed staff to
investigate the feasibility of having conduits for the City's
future traffic signal interconnect system installed at the
same time and in the same trench as the SCE undergrounding
project. SCE agreed to work with the City to that end.
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Traffic Signal Conduit
September 8, 2000
Page 2
B. Missing Links Only
Empty traffic signal interconnect conduits have already been
installed along portions of the SCE undergrounding project.
The work to be done by the subject project includes the
placement of approximately 2,800 linear feet of conduit in
only those areas where conduits have not yet been installed.
A map attached as Exhibit 1 shows the limits of the SCE
project and existing and proposed new conduits.
C. Design
The City retained the services of a civil engineering
consultant to prepare a design for the placement of traffic
signal conduits in the areas shown on Exhibit 1. The City's
consultant worked closely with Caltrans, the future owner and
operator of the future traffic signal interconnect system, on
the development of the project design. When the design was
completed and approved by Caltrans, that design was provided
to SCE and their construction contractor to include in the
scope of work for the SCE undergrounding project.
The contract for design services was for $15,000. Due to the
development of certain circumstances which simplified the
design process, the final design costs are anticipated to
only be approximately $7,000.
D. Caltrans Permit
SCE requested and obtained a Caltrans Encroachment Permit for
the undergrounding project. In addition, the City sought and
obtained a Caltrans Encroachment Permit for the traffic
signal conduits to be added to the trench.
E. Construction
Certain SCE funding restrictions require SCE to proceed with
the construction of their project this calendar year. It is,
therefore, the intent of SCE to commence construction of
their project prior to the end of September 2000. Excavation
and placement of conduit will start at Gabbert Road and
proceed easterly. Installation of the conduits requested by
the City will start when excavation and construction
activities reach Maureen Lane.
The costs to be reimbursed to SCE by the City, for the
placement of the City's traffic signal conduits, is estimated
to be approximately $70,000. A full accounting of actual
costs will be provided by SCE when those cost are fully
determined.
SigConl 0 ,r.', 014 3
Traffic Signal Conduit
September 8, 2000
Page 3
F. Fiscal Impact
1. Cost Estimate: A preliminary estimate of project costs is
as follows:
- - - -- - - - - -- - - - - - -- - - -- - - -------
Element
- - - - -- - -- --- - - - - -- - - -- -- - --
Amount ($)
Design
7,000
Construction
41,420
Constr Contingency (15 %)
6,200
Inspection *'
1,000
Total
54,620
** Note: Inspection to be provided by the City's PW Inspector.
2. Budget: The FY 2000/01 Budget includes Project 8004: for
the construction of a Traffic Signal Interconnect System
on both Los Angeles Avenue and on Tierra Rejada Road. The
total budget amount is $1,190,000. The above described
costs will be charged to this Project.
3. Funding: A summary of the funding sources for Project
8004 is as follows:
• Fund 2501: Los Angeles Avenue AOC Fund $260,000
• Fund 2502: Tierra Rejada /Spring AOC Fund $260,000
• Fund 2604: Federal CMAQ Funds: $670,000
$1,190,000
4. Grant Funds: The subject costs will be charged to the Los
Angeles Avenue AOC Fund. The Federal grant monies will be
applied to only actual costs for a future construction
project which has been reviewed and approved for such
funding by Caltrans.
G. Schedule
As mentioned above, construction of the SCE project is
expected to start this month and be completed within
approximately two months.
H. Payment Authorized
In order to avoid any delays to the SCE undergrounding
project, the City Manager authorized a letter to be sent to
SCE agreeing to reimburse the SCE for the City's portion of
the undergrounding project.
STAFF RECOMMENDATION
Approve prior action by the City Manager to authorize payment of
the SCE for the City's portion of SCE undergrounding project.
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