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Home My WebLink AboutAGENDA REPORT 2000 1101 CC REG ITEM 10BTo. From: Date: Agenda Report City of Moorpark The Honorable City Council ITEM / D • I3 . CITY 0F' i)0RPARN, CALTFORNTA City C0!JnC*i Nl -et "' of ACTION: 44 EPR UED 5779 f2EG0/yIMEN�f�TTON /NCLCAOlNlc /}aoPreoA/ or 2-0430-1787 Kenneth C. Gilbert, Director of Public Works October 23, 2000 (Council Meeting 11 -1 -00) 1� I Subject: Addition of a Laborer Position to the Public Works Department DISCUSSION A. New Position It is requested that the City Council approve the addition of a new full -time Laborer position in the Department of Public Works. Human Resources staff is in the process of preparing a class description for the Laborer I and II positions. That description will allow the position to be used for all general maintenance work including streets, parks / landscaping. That description will also allow the position to serve as a crossing guard. B. Justification 1. Temporary Laborer Hours: In past years a temporary Laborer II position has been budgeted in the Department of Public Works to provide seasonal help during summer months. The salary range for this position is Range 18. [Range 18 is also to range for the position of Crossing Guard.]. In past years approximately $6,500 was budgeted to fund 680 hours for one or more temporary Laborer II positions. However, these funds were not included in the FY 2000 /2001 Budget due to a clerical oversight. In the development of the FY 2000/2001 Budget there was no recommendation made or action taken to decrease the prior year service level by omitting funding for this purpose. It was the intent of staff, therefore, to prepare a Budget amendment correcting this oversight by re- establishing this funding. laborer �1� s� t 1,3100 Added Position: Laborer October 23, 2000 Page 2 If the subject action is approved, the above mentioned temporary Laborer II hours will not be re- instated. Instead, those funds will be directed to partially fund the subject new full -time position. The total net cost of the requested new position should, therefore, be viewed as the amount over and above the $6,500 which was to be requested to be re- instated. Please refer to the section on Fiscal Impact for more information on the costs of funding the requested new position. 2. Crossing Guard Vacancies: Over the years the City has found it difficult to keep all of the eight (8) part -time Crossing Guard positions filled. Accordingly, it has been necessary to have Public Works field personnel fill the vacant posts created by those vacant positions. Not only does this practice impair the ability of the Public Works Department to accomplish its mission, it is not an effective or efficient use of City resources. The subject action will lessen this problem by reducing the number of "part- time" Crossing Guard positions from eight (8) to seven (7) -- thereby lessening the staffing demands for the part -time Crossing Guard positions. 3. Partial Crossing Guard Funding: Although the number of part -time Crossing Guards will be reduced to seven (7), the annual cost to the funding sources for Crossing Guards [Fund 2000: Traffic Safety and Fund 2002: Crossing Guards] will remain unchanged. The requested new position will be partially funded by the funds allocated for the "eighth" Crossing Guard. The total net cost increase for the requested new position will not include that existing funding. Please refer to the section on Fiscal Impact for more details regarding funding for the requested new position. 4. Reduced Work Force: When the position of Public Works Supervisor was created about a year ago, the number of Maintenance Worker II positions was reduced from two to one. [The Department's budgeted positions also include one Senior Maintenance Worker.] The staff report which accompanied that action noted that this reduction in field personnel could impair departmental operations and that it may become necessary to consider staffing adjustments in the future. 5. Workload Demands: As mentioned above, there are only two field positions authorized for the Public Works Department. The effectiveness and efficiency of the department would be improved if a third position is added. The recommended action represents the most cost effective way to add a third position. The ways in which a third laborer c v 0 ®19 Added Position: Laborer October 23, 2000 Page 3 person would improve department effectiveness and efficiency include the following: • traffic control; • the ability to deploy at least a two -man crew when one of the Public Works field personnel is absent; • pick -up and delivery of vehicle for repair or maintenance [fleet maintenance] ; • graffiti abatement response; • deployment of a three -man crew for projects which require same; • more effectively undertake larger asphalt and /or concrete repair project; • pick -up of parts and supplies, project support; and • deployment of Laborer as a Crossing Guard greatly reduces the likelihood of needing one of the two primary Public Works field personnel as a substitute Crossing Guard. 6. Priorities: In that this new position will fill one of the Crossing Guard posts, that responsibility will be the highest priority for that position. Accordingly, any of the projects or programs which require a three -man crew will be scheduled with this obligation in mind. D. Fiscal Impact 1. Cost of New Position: A summary of the total cost of the new position is as follows: --- - - - - -- ----- .. - - - -- ._..-------- --------- -- --------- ------ - - - - -- -------- �_..-------- �._— _.. - - -- Description Total Salaries (18A) 17,223 Fringe Benefits (30 %) 5,167 Total 22,390 2. Division Allocation / Funding Sources: As mentioned above, a portion of the position will be funded by existing appropriations for Division 8210: Crossing Guards [Funds 2000 and 20031. The remainder of the cost will be charged to Division 8310: Street Maintenance. Those costs will require an appropriation from the Gas Tax Fund. A breakdown of the cost allocation between Crossing Guards and Street Maintenance is as follows: laborer Cv00�� Added Position: Laborer October 23, 2000 Page 4 -------------- - - - - -- Description --- - - - - -- ------------------------ Crossing Guard - - - - -- ---------------------------- Street Maint. Total Salaries (18A) 3,423 13,800 17,223 Fringe Benefits (30 %) 1,027 4,140 5,167 Total 4,450 17,940 22,390 Notes: 1 The amount allocated to Crossing Guards is equal to one - eighth (1/8) of the total for the eight (8) part - time Crossing Guards. 2 It should be noted that the amount for fringe benefits charged to Crossing Guards will increase slightly because the service will now be provided by a full - time position. 3. Net Cost for Increased Service Level: Also as mentioned above, the cost of the proposed increase in service level should not include the $6,500 for Part -time Laborer hours which was to be reinstated. The net cost of this increase in service level is, therefore, summarized as follows: Description Total Total Gas Tax Funding for New Position 17,940 Less Cost of Part -Time Laborer Hours (6,500) Net Cost of Increase in Service Level 11,440 4. Budget Adjustment: It will be necessary to amend the FY 2000/2001 Budget to provide the additional funding required for this new position. It should be noted that the total requested increase includes the $6,500 which was to be re- instated for the part -time Laborer hours. Attached is a Resolution to amend the Budget. That Resolution is summarized as follows: Account Number Salaries: 2605.8310.0000.9002 Fringe Benefits: 2605.8310.0000.xxxx Total Current Budget ($) 261,825 Amendmenrt ($) 13,800 79,700 4,140 341,525 17,940 STAFF RECOMMENDATIONS (Role Call Vote Required) Revised Budget ($) 275,625 83,840 359,465 Approve the addition of a Laborer position to the Public Works Department and adopt a Resolution (Exhibit 1) funding the additional costs for this new position. Attachments: Exhibit l: Resolution laborer C C ("1021 Exhibit 1 RESOLUTION NO. 2000 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, REVISING THE AMOUNT OF THE APPROPRIATION AND BUDGET TO FUND THE NEW POSITION OF LABORER IN THE PUBLIC WORKS DEPARTMENT [FUND 2605 - GAS TAX FUND] WHEREAS, on June 21, 2000, the City Council adopted the Budget for Fiscal Year 2000/01; and WHEREAS, a staff report has been presented to the City Council requesting a budget increase in the aggregate amount of $17,940 to fund additional personnel costs related to the addition of a Laborer position to the Public Works Department; and WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a Budget amendment in the aggregate increase of $17,940 as more particularly described in Exhibit "A ", is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this day of , 2000. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit 'A': Appropriation and Budget Detail 0 00022 Resolution No. 2000 - Exhibit "A" APPROPRIATIONS FOR Project 8002: Slurry Seal 2000 A. Fund Allocation FUND ACCOUNT NUMBER APPROPRIATION REQUEST Gas Tax Fund 2605.0000.0000.5500 $17,940 APPROPRIATION APPROPRIATION TOTAL: (REDUCTION) $17,940 B. Budget Appropriation ACCOUNT NUMBER CURRENT SUBJECT REVISED APPROPRIATION APPROPRIATION APPROPRIATION (REDUCTION) 2605.8310.0000.9002: $261,825 $13,800 $ 275,625 Salaries - Full -Time 2605.8310.0000.xxxx: $ 79,700 $ 4,140 $ 83,840 Fringe Benefits S S TOTALS: $ 341,525 $ 17,940 $ 359,465 Approved as to form: X0023