HomeMy WebLinkAboutAGENDA REPORT 2000 1101 CC REG ITEM 11DTO:
FROM:
DATE:
CITY OF MOORPARK
AGENDA REPORT
The Honorable City Council
ITEM I (' 2).
CITY -O NIOGRPARK, CA.1LV CRINIA
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ACTION: APV &o��o
Kenneth C. Gilbert, Director of Public Works
October 20, 2000 (Council Meeting 11 -1 -00)
SUBJECT: Completion of the Poindexter Sidewalk Project [No.8018]
BACKGROUND
On November 17, 1999, a contract was awarded to Nye and Nelson,
Inc. for the construction of the subject project. On April 5,
2000, the City Council increased the construction contingency
for the project to cover the unforeseen added cost to
reconstruct the pavement at the intersection of Poindexter
Avenue and Gabbert Road.
DISCUSSION
A. Project Scope
The various elements of the project are generally described as
follows:
• Acquisition of additional street right -of -way on the south
side of the street just west of Sierra Avenue;
• Construction of street widening on the south side of the
street west of Sierra Avenue, to include new curb, gutter and
sidewalk;
• Construction of a six feet high block wall on the south side
of the street in the area of the south side street widening;
Note: Landscaping and irrigation was installed at this
location by another contractor and the costs were
charged to this project [Project 80181.
• Construction of additional pavement width on the north side
of Poindexter Avenue f rom a point east of Sierra Avenue,
westerly to Gabbert Road;
• Construction of a new curb, gutter and sidewalk on the north
side of Poindexter Avenue from Sierra Avenue westerly.
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Poindexter Widening Project: Completion
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B. Striping
The re- striping of Poindexter Avenue was omitted from this
contract and added to the 2000 Slurry Seal Project. This was
done in order to allow for the application of new slurry seal
to this street segment prior to the re- striping. After the new
slurry seal is installed, the slurry seal contractor will
install the new striping. The new striping will add Bike Lanes
in both directions, and include a painted center median which
will provide a staging area for westbound left -turn traffic at
various locations between Poindexter Park and Commerce Avenue.
C. Telephone Poles
It is the intent of the Pacific Bell Telephone Company to
remove the overhead cables from the telephone poles on the
north side of Poindexter Avenue and place those cables in
existing empty conduits located under the street. Said
underground conversion will occur immediately after the
construction of a required connection and /or modification to
those existing conduits. Upon the completion of that
conversion, the telephone poles on the north side of the street
will be removed by Pacific Bell and any missing segments of the
concrete sidewalks will be installed by Pacific Bell. It is the
intent of Pacific Bell to complete any required street
excavation prior to the above mentioned planned application of
slurry seal to Poindexter Avenue.
D. Intersection Reconstruction
Pavement and drainage conditions at the intersection of Gabbert
Road and Poindexter Avenue, caused staff to approve Change
Order #3 [$22,000] for the removal and reconstruction of the
improvements at that intersection, including the construction
of a new cross gutter to resolve a long standing drainage
problem.
E. Cross Fall Drainage Problem
An error in the plans caused the curb on the north side of the
street to be constructed at an elevation that prevented cross
fall drainage from reaching the gutter. The resolution of that
problem required the grinding of the street and the
construction of an asphalt overlay to correct the cross fall
problem. The cost of this additional work was $24,000.
Subsequent to negotiations with all parties, it was decided
that those construction costs should be split four ways between
the City, the design consultant, the contractor and the
construction management consultant. It should be noted that, in
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Poindexter Widening Project: Completion
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addition to those construction costs, certain investigation and
design costs related to this issue were incurred by all four
parties. A summary of that cost sharing arrangement is as
follows:
Description
Total construction cost
Credit from construction contractor
Net cost of C.O. #5
Credit from contract mangement consultant
Credit from design consultant
Net cost to the City
Amount
24,000
(6,000)
18,000
(6,000)
A (6,000)'
6,000
Note A: Payment of this credit has been disputed by the design
consultant. Staff is pursuing the resolution of this
dispute.
F. Fiscal Impact
1. Construction Cost: The final cost of construction is
summarized as follows:
-- - - - - -- _ - -- ---- - - - - -- --------- - - - - -- --------------- - - --
Description Amount ($)
Bid Amount 271,682.05
Change Orders 47,906.00
Quantity Adjustment (20,427.45)
Total construction Contract Costs 299,160.60
2. Quantity Adjustment: The actual quantities of bid items
required was less than the engineer's estimate, resulting in
a savings of $20,427.45.
3. Change Orders: A list of the approved change orders is as
follows:
Description
Amount
1.
Revise block wall design
1,530.00
2.
Revise driveway design
1,357.29
3.
Remove and replace pavement at intersection
22,220.38
4.
Remove and replace base material various locations
2,500.00
5.
Grind and overlay to correct drainage problem
18,000.00
6.
SCRRA Permit
2,298.33
Total Change Orders
47,906.00
4. Landscaping: As described above, the project included street
widening and the construction of a block wall and parkway
landscaping on the south side of the street just west of
Sierra Avenue. Although the cost for the installation of the
landscaping and irrigation was performed by another
contractor, those costs were charged to this project
[Project 80181 .
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5. Total Project Cost: The total final project
summarized as follows:
Description
Construction
Subject Contract
Parkway Landscaping
Move Survey Monument
Total construction Contract Costs
Design Support (printing, etc.)
Design A
Construction Management B
Total
Amount ($)
299,160.60
4,219.39
750.00
304,129.99
770.00
27,740.00
21,381.00
354,020.99
cost is
Note A: Total design costs are $27,740.00. This total cost does not
reflect the $6,000 credit requested by the City which is
discussed above. When and if all or any part of that
requested reimbursement is received, it will be credited to
the expenses for this Project.
B: $27,381 less $6,000 credit = $21,381.
6. Prior Year Costs: A portion of the design costs were
incurred prior to FY 99/00. Those costs are not a part of
the current budget for the project. A summary of the net
project costs excluding those prior year design costs is as
follows:
Description Amount
Total Project costs 354,021
Less prior year design costs (20,192)
Total Net FY 99/00 »00/01 Costs 333,829
7. Budget Re -cap: The total anticipated project costs do not
exceed the approved budget. A summary of the approved budget
for the subject project [Project #80181 is as follows:
a. Funding Sources:
---- - - - - -- ------- - - - - --
Fundina Source
2603: Local Trans. Fund
2602: SB -821 Grant
Total FY 99/00 »00 /01 Budget
b. Expense Detail:
Description
Design
Construction
Construction Admin
Total
Amount
271,000
65,000
336,000
Amount
8,319
306,300
21,381
336,000
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Poindexter Widening Project: Completion
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G. Final Inspection and Acceptance
Staff has completed a final inspection of the project and has
found the work to be acceptable. At this time it would be
appropriate for the City Council to accept the project as
completed, direct the City Clerk to file a Notice of
Completion and authorize release of the retention.
H. Release of Retention
If the recommended action is taken, the Notice of Completion
will be forwarded to the County Recorder for recordation.
Absent the receipt of any Stop Notices from subcontractors or
suppliers, thirty -five (35) days after the date of
recordation of the Notice of Completion, the ten percent
(10 %) retention being held by the City will be paid to the
contractor.
RECOMMENDATION
Accept the project as completed.
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