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HomeMy WebLinkAboutAGENDA REPORT 2000 1115 CC REG ITEM 11EITEM -11- E CA //—/5—,P000 ACTION: APP20US-0 S7 -Arf= MOORPARK CITY COUNCIL BgKnt ME! ►4 Ttc AGENDA REPORT BY: � TO: The Honorable City Council FROM: Mary K. Lindley, Director of Community Services DATE: November 1, 2000 (CC Meeting of November 15, 2000) SUBJECT: Authorize a Use Agreement with Moorpark Soccer Club SUMMARY The City Council is being asked to consider and approve a Use Agreement with the Moorpark Soccer Club (previously known as Moorpark Soccer Express) that addresses the activities of the Soccer Club including, but is not limited to, the following: when and which park facilities will be made available to the Soccer Club, under what conditions park improvements will be made, who is responsible for specific park maintenance and repair, setting of a park use fees, and liability issues. The Use Agreement that the Council is being asked to approve is similar to the agreements the Council previously approved for Little League, Girls Softball, Moorpark Basketball Association, AYSO, and Packer Football. BACKGROUND The City has specifically sought agreements with the various major Moorpark based youth sports organizations that use City park facilities. The purpose of each agreement is to facilitate the needs of the youth sports organizations and to aid in reducing scheduling and use conflicts that can arise from the large demands placed on the use of the City's park facilities. The agreements also serve as a means of identifying responsibility for approved improvements and maintenance and repair of City parks and other facilities. Moorpark Soccer Club is affiliated with California Youth Soccer Association and is a member of the El Camino Real Soccer League. It has been in existence for approximately 10 years, although it was inactive between 1996 and 1998. The membership of the Club Moorpark Soccer Club Agreement Page 2 of 4 is currently around 120 boys and girls. Approximately 90 percent of the membership consists of Moorpark residents, although membership is not limited to Moorpark residents. The Club's primary season runs August through November. They also participate in a post- season state cup competition between the months of December and March. Similar to Moorpark Packer Football, the Club plays competitive games with teams from other jurisdictions. As a result, they host games in Moorpark involving non- Moorpark teams. The Club has used Campus Canyon Park as it's home base for the past two years and would like to continue to use the park. All their games are played on Saturdays and Sundays. Practices are typically held on weekday afternoons. Previous to the 2000 season, when the Club was known as Moorpark Soccer Express, an arrangement had been agreed to with the City whereby Soccer Express used the soccer field at Campus Canyon Park. It paid for the use of the field for games on the weekends, since games included non Moorpark teams, and they had the use of the Park on weekday afternoons for practices at no cost, since practices involved only Moorpark teams. As the Club's membership has grown and it's participation in regional and statewide competitions has increased, the rental cost of the Campus Canyon soccer field has become too expensive for the Club. Additionally, the Club has become successful in increasing the number and percentage of members who live in Moorpark. As a result, more Moorpark resident benefit from the activity of Moorpark Soccer Club. It's membership and structure of competition is very similar to Packer Football. Moorpark Soccer Club is a legal Moorpark non - profit organization with its own non - profit identification number. Staff is proposing that Moorpark Soccer Club be treated similar to Packer Football and the other youth sports organizations as long as its membership level is maintained. DISCUSSION Staff is proposing the development of a Use Agreement with Moorpark Soccer Club that is consistent with the Agreements in place for the other youth sports organizations. It is \\ MOR_ PRI_ SERV \home_folders \MLindley \RECREAT \soccer club ccagd.doc Moorpark Soccer Club Agreement Page 3 of 4 recommended that, for the present time, Campus Canyon Park be approved for use by the Club. It presents the best location for this type of soccer play since it has a large competitive field, with permanent field posts and it is not formally used by AYSO. However, the use of Campus Canyon Park does have one disadvantage; it lacks off - street parking. Campus Canyon Park does not contain a parking lot. Parking is limited to on- street where permitted. The proposed Agreement will include the following provisions: • Use of Campus Canyon Park soccer field and the adjacent turf area as shown on Attachment A. The Club's use of the park would cover the time period of August 1 through November 30, Monday through Sunday, between the hours of 9 a.m. and dusk, or 7 p.m., whichever is earlier. • A use fee of $1.00 per year. • In order for the Club to retain the rights granted under the Agreement, it must maintain a membership (players) that consists of no less than 80 members and at least 80 percent of the membership must live in the City of Moorpark. • The Soccer Club will be responsible for striping the field using a method acceptable to the City. • Any field maintenance, such as, but not limited to, weeding, aeration and fertilization, above and beyond that which is covered by the City's landscape maintenance contract, if approved by the City, shall be paid for at the expense of the Club. • The Club will empty the trash containers located adjacent to the field at the end of the day on Saturdays and Sundays. • The Club will agree to cancel games and practices when the turf is too wet, as determined by the City, whether caused by rain or irrigation. If in the future, parking becomes a problem, the City will work with Moorpark Soccer Club to identify a potential alternative park such as Miller Park. It is proposed that staff be authorized to finalize a Use Agreement with Moorpark Soccer Club consistent with the \ \MOR PRI SERV \home folders \MLindley \RECREAT \soccer club ccagd.doc Moorpark Soccer Club Agreement Page 4 of 4 provisions identified in this Agenda Report and with those contained in the Use Agreements with the other youth sports organizations. Additionally, the Council is asked to authorize the City Manager to execute the Agreement on behalf of the City. STAFF RECOMMENDATION Authorize the City Manager to finalize a Use Agreement with Moorpark Soccer Club and to execute the Agreement on behalf of the City. \ \MOR_PRITSERV \home folders \MLindley \RECREAT \soccer club ccagd.doc