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Home My WebLink AboutAGENDA REPORT 2000 1206 CC REG ITEM 10GTE CITY 01F *,i0(- )RPARK, C,AL1TrQ -NL1 City Council fleeting of 121101800t) ACTIf)'-,,: A S Q 1NC��1Din1c? �� Ago?ripN OF RESo a000- 1'141 BY: CITY OF MOORPARK AGENDA REPORT 3 TO: The Honorable City Council FROM: Kenneth C. Gilbert, Director of Public Works PREPARED BY: Robert P. Morgenstern, Public Works Supervisor DATE: November 27, 2000 (Council Meeting 12 -6 -00) SUBJECT: Consider Approval of Plans and Specifications and Authorization to Advertise for Receipt of Bids for the Light Emitting Diode Traffic Signal Conversion Project. 618015F -1XV6 There exists energy saving performance enhancement to the incandescent signal light bulbs currently in use in the City's traffic signals. "Light Emitting Diode" (LED) replacement bulbs for signal vehicle heads and pedestrian heads are available. The advantages of LED over incandescent are reduced energy costs, longer bulb life, reduced maintenance and increased safety. LED technology is relatively new and therefore expensive. However, Southern California Edison (SCE) has a Cash Rebate Program for their customers who retrofit incandescent traffic signals with qualifying LED lamps. The City has confirmed reservations with SCE for $55,295.00. This rebate reservation is to convert all City owned red and green lamps, all red and green arrows and all pedestrian heads (Upraised Hand /Walking Person combinations). ��213 DISCUSSION: A. Proposed Scope of Work All lights except amber at fifteen (15) City owned signalized intersections would be converted from incandescent to (LED's). The project includes providing the necessary bulbs and converting the signal and pedestrian heads to a Type 1 hard wired installation as opposed to in the existing screw in type. B. Plans and Specifications A review copy of the Plans and Specifications for the subject project has been placed on top of the file cabinets in the City Council Conference Room. C. Schedule It is anticipated that bids for the subject project will be opened in early January and presented to the City Council for consideration later that month. Construction should begin by February 2001 and be completed by March 2001. D. Fiscal Impact 1. LED LIFE LED's are typically warranted for 4 -6 years and can last up to 10 years without replacement. 2. MAINTENANCE COSTS Signal Maintenance, Inc., the City's current signal maintenance contractor has estimated that the City would realize a monthly saving of $ 4.22 per intersection. The City currently owns 15 signalized intersections that would result in annual cost savings of $ 759.60. 3. INCREASED SAFETY LED's provide increased safety for the following reasons: ❖ LED's burn brighter than incandescent. C'C"V114 ❖ LED's last up to ten years ❖ When LED's expire, they do slowly diode by diode, not all at once like incandescent. 4. UTILITY REBATES SCE is has confirmed approval of the City's request for a rebate of a portion of the costs for the subject project. Under this program the City will recover $65.00 for each red light (including arrows), $175.00 for each green light (including arrows) and $70.00 for each combination Ped Head. This program is effective for units installed by June 1, 2001. After that date the incentive will be reduced by 50`?. The program completion date is December 31, 2001. 5. ESTIMATED ECONOMICS PROJECT CONVERSION COSTS HEAD TYPE QTY MATERIAL LABOR COST ** TOTAL COSTS $88,390.00 COST* 12" RED 148 $19,980 $5,180 $25,160 12" RED ARROW 39 $3,900 $1,365 $5,265 8" RED 10 $1,000 $ 350 $1,250 12" GREEN 145 $25,375 $5,075 $30,450 12" GREEN ARROW 51 $5,610 $1,785 $7,395 8" GREEN 10 $1,400 $ 350 $1,750 PED HEAD 92 $13,800 $3,220 $17,020 TOTAL CONVERSION COSTS $71,065 $17,325 $88,390 * MATERIAL COST PROVIDED BY CALIFORNIA ENERGY COMMISSION BASED ON ACTUAL PROJECTS COSTS. ** LABOR COST PROVIDED BY CALIFORNIA ENERGY COMMISSION BASED ON CONTRACTUAL INSTALLATIONS. ENERGY SAVINGS & PAYBACKS WITHOUT SCE REBATES Conversion Annual Savings Project Cost *Payback (years) Convert all except ambers $16,624.00 $88,390.00 5.3 * Payback estimates based on California Energy Commission spreadsheet program. Each conversion spreadsheet is attached in Appendix A. C i� 5 PROJECT CONVERSION SAVINGS HEAD TYPE QTY ENERGY* MAINT. SCE REBATE TOTAL SAVINGS PROJ. CONVERSION COSTS SAVINGS SAVING 0 S 12" RED 148 $6,472 $380 $9,620 $16,472 12" RED ARROW 39 $2,456 $16, 624 $2,535 $4,991 8" RED 10 $ 192 $ 760 $650 $ 842 12" GREEN 145 $4,227 $380 $25,375 $29,982 12" GREEN ARROW 51 $ 651 $8,925 $9,576 8" GREEN 10 $ 128 $1,750 $1,878 PED HEAD 120 $2,498 $6,440 $8,938 TOTAL CONVERSION SAVINGS: $16,624 $ 760 $55,295 $72,679 * Energy Savings Based on California Energy Commission Projections. Based on the estimates provided, the City would experience an initial capital outlay of $88,390 and would receive $72,679 in savings and incentives the first year leaving a net expense of $15,711. Realizing a combined energy and maintenance saving of $17,384 annually the City would receive a project payback in an estimated 21 months. Extended the project over 5 years the City would save an estimated $53,825 ($86,920 less $33,095) in combined energy and maintenance costs as shown below: FIVE YEAR SAVINGS ESTIMATE FOR RED LIGHT, GREEN LIGHT & PED CONVERSIONS FUNCTION YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL PROJ. CONVERSION COSTS ($88,390) 0 0 0 0 ($88,390) SCE INCENTIVES $55,295 0 0 0 0 $55,295 ENERGY SAVINGS $16, 624 $16, 624 $16,624 $16, 624 $16, 624 $83,120 MAINTENANCE SAVINGS $ 760 $ 760 $ 760 $ 760 $ 760 $ 3800 TOTALS ($15,711) $17,384 $17,384 $17,384 $17,384 $53,825 6. COST ESTIMATE AND FUNDING Funds for this project have not been budgeted for 2000 -01 and a Budget Adjustment is necessary. The project's construction cost is estimated at $88,390. Southern California Edison rebates will C 0116 amount to $55,295.00 and when received will be accounted for as a negative project expense (not a revenue). The total estimated cost outlay for construction therefore is $33,095. A Resolution (attached) has been prepared for the proposed budget amendment. Said Resolution includes the above mentioned funding from the General Fund for the conversion of City owned Traffic Signals to Light Emitting Diodes. A summary of the proposed budget amendment is as follows: Account Number Current Budget Amendment Revised Budget 2605.8310.0000.9253 $32,1201 $33,095 $65,215 Total $32,1201 $33,095 $65,215 RECOMMENDATION: It is recommended that the City Council adopt Resolution 2000- revising the amount of the appropriations and budget for the Traffic Signal Maintenance account, approve Plans and Specifications for the Traffic Signal LED Conversion Project and authorize staff to advertise for receipt of bids for said project. RESOLUTION NO. 2000 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, REVISING THE AMOUNT OF THE APPROPRIATION AND BUDGET FOR TRAFFIC SIGNAL MAINTENANCE [GAS TAX FUND 2605, DIVISION # 8310, OBJECT # 92531 WHEREAS, on June 21, 2000, the City Council adopted the Budget for Fiscal Year 2000/01; and WHEREAS, a staff report has been presented to the City Council requesting a budget increase in the aggregate amount of $33,095.00; and WHEREAS, Exhibit `A', attached hereto and made a part hereof, describes said Budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a Budget amendment in the aggregate increase of $33,095 as more particularly described in attached Exhibit A, is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this day of , 2000. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit `A': Appropriation and Budget Detail C�UTA -8 Resolution No. - Exhibit `A' APPROPRIATIONS FOR LED TRAFFIC SIGNAL CONVERSION PROJECT Account Number Current Budget ($) Amendment ($) Revised Budget ($) 2605.8310.0000.9253 32,120 33,095 65,215 Total 32,120 33,095 65,215 DISTRIBUTION OF APPROPRIATION TO ACCOUNT 2605- 8310 - 000 -9253 * Revised Budget tot Approved as to form: C Ul1y Individual Descriptions AMOUNT (1) Routine Maintenance $ 17,880 (2) Extraordinary Maintenance (based on history) $ 4,240 (3) Paint existing signal poles (one time expense) $ 10,000 (4) LED Traffic Signal Conversion (City owned) $ 88,390 (5) Southern California Edison Reimbursement $ (55,295) (6) (7) (8) (9) (10) (11) (12) (13) TOTAL FY 2000/2001 EXPENDITURE REQUEST $ 65,215 * Revised Budget tot Approved as to form: C Ul1y