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Home My WebLink AboutAGENDA REPORT 2000 1206 CC REG ITEM 11F/I. r. AC::1'�: Agenda Report - --- City of Moorpark By. To: The Honorable City Council From: Kenneth C. Gilbert, Director of Public Works Date: November 27, 2000 (Council Meeting 12 -6 -00) Subject: Selection of a Landscape Architect to Prepare Design Plans and Specifications for Certain Parkway and Median Landscape Improvement Projects AND Amendment of Budget to Fund Project 8033: Los Angeles Avenue /Tierra Rejada Road Parkway Project DISCUSSION A. Professional Services Reauired The City is in need of the services of a qualified landscape architect to prepare plans and specifications for three parkway and median projects described below. Staff contacted a Landscape Architect, Claire Shatz, which the City had utilized in the past to design similar projects. Claire Shatz, who is now with the firm of Meeks & Associates in Malibu, provided the City with proposals for the required design services. From past experience staff is certain that this landscape architect is qualified to perform the required services. B. Project Descriptions The three projects for which the City requires landscape improvement plans, are generally described as follows: 1. Los Angeles Avenue Median [portion of Project 8025: L. A. Avenue Rehab]: On December 6 the City Council will consider the award of a contract for the construction of the Asphalt Overlay 2000 project. That work includes the construction of a raised median on Los Angeles Avenue at and south of the Princeton Avenue freeway interchange. It is the intent of staff to award a separate contract for the installation of irrigation and landscaping in that median, based on a landscape design yet to be developed. A map showing the location of this median is attached as Exhibit 1. Ls_design_0012 �� Cvi 21 2 Landscape Architectural Services November 27, 2000 Page 2 2. Tierra Rejada Road / Southhampton Road Parkway [Project 8019]: For several years the assessment for Zone 2 of Assessment District AD 84 -2 has included an improvement assessment of $10 per lot, to fund the construction of parkway landscaping on the north side of Tierra Rejada Road, along the frontage of Tract 2865 -5 [Pacifica]. The limits of that project, as shown on the map attached as Exhibit 2, extend from a point just east of Southhampton Road, westerly to a point approximately one thousand feet (10001) west of Southhampton Road. 3. Los Angeles Avenue / Tierra Rejada Road Parkway [Project 8033]: A number of years ago monies were paid to the City by a developer to partially fund the construction of parkway landscaping improvements on the south side of Los Angeles Avenue just east of Tierra Rejada Road. This project [Project 8033] would use that and other monies to design and construct a parkway landscape improvement project on Los Angeles Avenue and on Tierra Rejada Road. As shown on the map attached as Exhibit 3, the project limits would be as follows: • Los Angeles Avenue (south side): from Beltramo Road westerly to Butter Creek Road; and • Tierra Rejada Road (both sides): from Los Angeles Avenue southerly to Harvester Street. C. Fiscal Impact: Improvements A summary of the costs and budget impacts of the above described projects is as follows: 1. Los Angeles Avenue Median: It is the view of staff that the monies budgeted for Project 8025 (L. A. Avenue Rehab Project) are sufficient to fully fund this landscaping project. The total estimated cost of this project is as follows: Design $ 3,150 Construction $25,000 Inspection: $ 11000 $29,150 2. Tierra Rejada Road / Southhampton Road Parkway [Project 8019] : As stated above, for a number of years the Zone 2 assessment [AD84 -2] included a $10 /lot improvement assessment. Over the years that assessment has generated $39,672 which has been set aside for this project. Of that amount $5,000 has been appropriated for the preparation of the design for this project. No budget adjustment is necessary to proceed with the project design. An LS design 0012 C� Landscape Architectural Services November 27, 2000 Page 3 the design for this project. No budget adjustment is necessary to proceed with the project design. An appropriation for project construction will be presented to the City Council when the project is ready to advertise for construction bids. A summary of the estimated total cost of this project is as follows: Design $ 4,250 Construction $40,000 Inspection: $ 11000 $45,250 3. Los Angeles Avenue / Tierra Rejada Road Parkway [Project 8033]: As stated above, a developer deposited with the City $7,315 to fund a future parkway landscaping project in the vicinity of Los Angeles Avenue and Tierra Rejada Road. Those monies were placed into the Citywide Landscape Maintenance Fund for Assessment District AD84 -2 [Fund 23001. It is recommended that this amount be appropriated for this new project [Project 80331 and that the remainder of monies for the project be appropriated from the Gas Tax Fund. A resolution has been prepared for that action. An estimate of the total cost for this project is as follows: Design $ 4,250 Design Contingency $ 750 Construction $54,000 Inspection: $ 1,000 4. Total Design Costs: A summary of the design costs for all three projects is as follows: Los Angeles Avenue Median $ 3,150 Tierra Rejada Rd. (Southhampton) Parkway $ 4,250 L. A. Ave. / Tierra Rejada Rd. Parkways: $ 4,250 $11,650 D. Maintenance Costs The estimated annual maintenance costs for these three projects is as follows: 1. Los Angeles Avenue Median: $ 600 2. Tierra Rejada Road / Southhampton Road Parkway: $ 1,620 3. L. A.. Avenue / Tierra Rejada Road Parkway: $ 1,230 $ 3,450 It is anticipated that the revenues from the citywide landscape assessment will be sufficient to fully fund the maintenance of these additional areas. LS_design_0012 I v0 . Landscape Architectural Services November 27, 2000 Page 4 E. Schedule The design for the Los Angeles Avenue Median Project will be the first task to be completed. It is the intent of staff to seek bids and award a construction contract for that work within thee (3) months. It is anticipated that the designs for the other two projects [Tierra Rejada Rd. /Southhampton Rd. and Tierra Rejada Rd./ Los Angeles Ave.] will be completed within four (4) months. F. Administrative Matters If the recommended action is taken, the City Manager will execute a professional services contract agreement between the City and Meeks and Associates, to retain that firm to provide the required landscape architectural services for the fee amount quoted. STAFF RECOMMENDATIONS (Roll Call Vote Required) Approve the selection of Meeks and Associates to provide certain landscape architectural design services and adopt Resolution 2000- amending the budget. Attachments: Exhibit 1: Location Map: Los Angeles Avenue Median Project Exhibit 2: Location Map: Tierra Rejada Road Parkway Project Exhibit 3: Location Map: L. A. Ave. / Tierra Rejada Rd. Project Exhibit 4: Resolution LS_desicm_0012 �:LLo AD z AN: -73 7r A ^L r ,i L 0222 N �t w c� L,) C;� 1/I -r ,'Eii Mi ! WA LAti)S'I laPIE- j,� (3CL i r,Af"o hC� m r .D ri Exhibit 4 RESOLUTION NO. 2000 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE APPROPRIATIONS AND BUDGET FOR FISCAL YEAR 2000/2001 BY ESTABLISHING PROJECT 8033 TO PROVIDE FOR THE CONSTRUCTION OF PARKWAY LANDSCAPING AT AND NEAR THE INTERSECTION OF LOS ANGELES AVENUE AND TIERRA REJADA ROAD [FUND 2605 - GAS TAX AND FUND 2300 - ASSESSMENT DISTRICT 84 -21 WHEREAS, on June 21, 2000, the City Council adopted the Budget for Fiscal Year 2000/01; and WHEREAS, a staff report has been presented to the City Council requesting a budget increase in the aggregate amount of $60,000; and WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a Budget amendment in the aggregate increase of $60,000, as more particularly described in Exhibit "A ", is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this ATTEST: day of , 2000. Patrick Hunter, Mayor Deborah S. Traffenstedt, City Clerk Attachment: Exhibit 'A': Appropriation and Budget Detail C \ (rti�5 Resolution No. 2000 - Exhibit "A" APPROPRIATIONS FOR Project 8033: Los Angeles Avenue & Tierra Rejada Road Parkway Landscaping Project FUND ACCOUNT NUMBER APPROPRIATION REQUEST AD84 -2 Citywide Landscape Maint. 2300.0000.0000.5500 $ 7,315 Gas Tax 2605.0000.0000.5500 $ 52,685 TOTALS: $ $ 60,000 DISTRIBUTION OF APPROPRIATIONS TO EXPENSE ACCOUNT NUMBERS ACCOUNT NUMBER CURRENT APPROPRIATION SUBJECT APPROPRIATION / (REDUCTION) REVISED APPROPRIATION 2605.8310.8033.9601: Design $ 0 $ 51000 $ 5,000 2300.8310.8003.9640: Const. $ 0 $ 7,315 $ 7,315 2605.8310.8033.9640: Const. $ 0 $ 46,685 $ 46,685 2605.8310.8033.9650: Insp. $ 0 $ 11000 $ 11000 TOTALS: $ 0 $ 60,000 $ 60,000 I. Approved as to form: c x%0201 6