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HomeMy WebLinkAboutAG RPTS 2018 1203 PR REG Moorpark Parks and Recreation Commission December 3, 2018 Page 3 The fireworks display was provided by Pyroengineering (Bay Fireworks) this year. Despite a two-minute delay launching the show due to a law enforcement issue, the display ran smoothly. Parking and traffic egress plans which were instituted several years ago continue to be successful. Fireworks Extrava•anza Financial Summar FY 16/17 FY 15/16 Partici•ation 12,000 13,300 11,800 Direct Costs $49,185 $55,458 $49,842 Indirect F/T Staff $19,768 $23,855 $17,047 Overhead Costs $1,996 $1,676 $2,340 Gross Profit/ Loss $15,039 $15,788 $12,106 Cost Recovery summary (Category: Community Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 25% 100% Percent Division Indirect Costs Recovered 69% 0% 25% Minimum Recovery Met: Yes Target Recovery Met: Yes MOVIES IN THE PARK The Movies in the Park 2017 summer series included three movies shown at three different parks within Moorpark: Rogue One was shown at Tierra Rejada Park on June 17; The Good Dinosaur at Mammoth Highlands Park on July 15; and The Lego Batman Movie at Arroyo Vista Community Park on August 19. Movies began approximately at 8 p.m. Pre-movie activities began each night at 7:00 p.m. and included trivia and arts & crafts provided by the Recreation Division, a soccer contest organized by Moorpark AYSO (6/17), volleyball games lead by United States Youth Volleyball League (7/15), and a karate demonstration and training lead by event sponsor Tang Soo Do University (8/19). Event sponsor, Tina Hare & Associates, also provided complimentary candy and snacks for the July and August showings, as well as a complimentary photo booth and hired Batman costume character for The Lego Batman Movie (8/19.) In addition, Jolly Jumps donated use of two bounce houses for the July showing, and three bounce houses for the August showing. Attendance increased compared to last year, as three movies were offered in 2017 and only two movies in 2016. Additionally, event sponsor Tina Hare & Associates, with approval from the City, provided additional event support by mailing out a promotional postcard to all Moorpark residents for the August event. Revenue increased significantly this year. In 2016, the only revenue source was candy sales. In 2017 staff successfully obtained several event sponsorships. Moorpark Parks and Recreation Commission December 3, 2018 Page 4 Direct costs also increased this year. A portion of the increased cost was the result of showing three movies instead of two. However, the per-screening cost for each movie also increased significantly. The vendor providing the screen, sound and projector (Funflicks) was an event sponsor in 2016, which included a substantial rental discount. Funflicks is no longer willing to sponsor this event. The loss of sponsorship lead to a significant increase in the rental cost, substantially increasing direct costs overall. Although the program did not meet the minimum cost recovery requirement, it performed better than last year. With the implementation of an annual event sponsorship program in 2018, it is anticipated that the program will meet its minimum cost recovery requirement for 2018. Movies in the Park Financial Summa FY 16/17 FY 15/16 Partici•ation 1000 750 Not offered Direct Costs $3,915 $1,788 m � � a e 5a �4ti �,�F � �w .a"�� " 'a� .r ro, .� 2... a a �k+""� r. Lind , - se. ��'�a��,�� s ��, �� ,. � ..' � ,• L F/T Staff $6,465 $2,756 Overhead Costs $431 $175 a�z .i.."."7"7"731/41"7:1"7":" ""` 4Y. .. Gross Profit/ Loss $2,558 $1,506 fi`^ ° . .' - . y, .t ... " y: 7 ., trieriry P.i M ® u:etiticEmi WA hr.,h=.. aaE o-':"d: «�M�.mr4�� 5` '�ELTi.Fa a(,: k w`a 4,17,44 Cost Recovery summary (Category: Community Event) Recovered Minimum Target Percent Direct Costs Recovered: 35% 50% 100% Percent Division Indirect Costs Recovered 0% 0% 50% Minimum Recovery Met: No Target Recovery Met: No Staff Recommended Action for this Program to Meet Cost Recovery: This event continues to be successful, with an increase in both attendance and revenue compared to last year. While the event did not meet the minimum cost recovery requirement for 2017, it is anticipated that the program will be able to meet the minimum cost recovery requirement in 2018 and beyond, through support of the annual event sponsorship program. HAUNTED HIGH STREET (compared to Halloween Fest N'Films) Haunted High Street was a new event held on Tuesday, October 31, 2017 from 5:00 p.m. to 8:00 p.m. on High Street. All activities were free to the public, with the exception of the carnival. Wristbands were sold for $5.00 for unlimited access to carnival games and attractions. The event featured the carnival, a haunted house, a pumpkin patch with arts and crafts, movies at the High Street Arts Center, a costume contest, a disc jockey, and Trunk-or-Treat. Moorpark Parks and Recreation Commission December 3, 2018 Page 5 City staff worked closely with several local businesses and organizations, including the Moorpark City Library, Moorpark Chamber of Commerce, and Lucky Fools Pub, to produce the event. The event was successful, and staff received very positive feedback about the event from the community. Halloween Event Financial Summar FY 16/17 FY 15/16 Partici•ation 4,000 100 325 Ia }pk Fik :« • Direct Costs $6,551 $2,218 $1,739 Indirect Costs „,; ">' } `i� � £3 FIT Staff $22,310 $8,059 $6,771 Overhead Costs $1,361 $339 $857 Total Gross Profit/ Loss $3,241 $656 $472 Net Profit/ i� Cost Recovery Summary (Category: Special Event): Recovered Minimum Target Percent Direct Costs Recovered: 51% 50% 100% Percent Division Indirect Costs Recovered 0% 0% 50% Minimum Recovery Met: Yes Target Recovery Met: No BREAKFAST WITH SANTA Breakfast with Santa was held on Saturday, December 16, 2017 at the Arroyo Vista Recreation Center. In 2016, the event included two seatings, which both filled to capacity. This year three seatings were offered: 7:30 a.m., 8:45 a.m., and 10:00 a.m. All seatings filled to capacity. The event ran smoothly and staff received many positive comments from attendees. Breakfast with Santa Financial Summar FY 16/17 FY 15/16 Enrollments 275 204 157 Revenu= lJ` `74. Direct Costs $3,104 $3,865 $3,027 Indirect Costs F/T Staff $6,628 $3,874 $3,790 Overhead Costs $550 $256 $481 Gross Profit/ Loss $394 $1,935 $1,497 Net Profit T` v r Moorpark Parks and Recreation Commission December 3, 2018 Page 6 Cost Recovery summary (Category: Special Event): Recovered Minimum Target Percent Direct Costs Recovered: 87% 50% 100% Percent Division Indirect Costs Recovered 0% 0% 50% Minimum Recovery Met: Yes Target Recovery Met: No HOLIDAY MOVIE MARATHON The Holiday Movie Marathon was a new event held on Friday, December 22, 2017 from 9:30 a.m. to 9:00 p.m. at the High Street Arts Center. Admission was free, with donations accepted. Over the course of the day, six holiday films were shown. In between films, attendees could participate in a variety of fun activities including holiday name that tune, a trivia contest, and an ugly sweater contest. The event was well received by the community, and staff received many positive comments from attendees. Holida Movie Marathon Financial Summar FY 16/17 FY 15/16 Partici•ation 228 Not offered Not offered "...-..u, y. ;�;t}�t s:'�:r,.'a :, ,§C'n.l.ta�•."$'g , Direct Costs $64 Indirect Costs FIT Staff $1,942 Overhead Costs $229 Gross Profit/ Loss $30 rxs,..a..,� � iti sx - �.za... 's ., tr,n42L' Cost Recovery summary (Category: Special Event): Recovered Minimum Target Percent Direct Costs Recovered: 53% 50% 100% Percent Division Indirect Costs Recovered 0% 0% 50% Minimum Recovery Met: Yes Target Recovery Met: No MOORPARK HAS TALENT Moorpark Has Talent was held on Friday, March 23, 2018 at 7:00 p.m. at the High Street Arts Center. Tickets were $10.00 presale and $12.00 at the door. The show featured 10 acts which were selected through two open auditions (a total of sixteen acts auditioned). This year's master of ceremonies was Nick Cobb. The winners were Dylan Ng in first place, Michael Gullo in second place, and The Rock Boys in third place. The event ran smoothly with 209 tickets sold. Moorpark Parks and Recreation Commission December 3, 2018 Page 7 Moorpark Has Talent Financial Summary FY 16/17 FY 15/16 Attendance 226 255 205 Rev- ., Direct Costs $1,671 $2,716 $1,000 Indirect q ,yrir F/T Staff $6,435 S6,068 $5,404 Overhead Costs $426 $157 $340 Gross Profit/ (Loss) $1,921 $1,146 $1,026 eta1e Cost Recovery summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 50% 100% Percent Division Indirect Costs Recovered 28% 0% 50% Minimum Recovery Met: Yes Target Recovery Met: No EASTER EGG HUNT The annual Easter Egg Hunt was held on Saturday, March 31 , 2018 from 10:00 a.m. to 1:00 p.m. at the Arroyo Vista Community Park. The event featured egg hunts, pony rides, a petting farm, carnival games with prizes, crafts, and a photo opportunity with the Easter Bunny. General admission was $5.00 per child, and an all-access pass was available for $10.00 per child. Typically this event draws between 400 and 600 children. In 2018, nearly 800 children participated in the egg hunts, and overall attendance is estimated at 2,000. Overall the event ran smoothly. However, the very large attendance resulted in longer lines for the egg hunts and attractions than are typical for this event. Easter Egg Hunt Financial Summary FY 16/17 FY 15/16 Attendance 2,000 1,000 1,000 Revenue t'r 4 04,, ` ' Direct Costs $3,193 $3,618 $3,255 F/T Staff $9,855 $6,882 $5,085 Overhead Costs $1,045 $432 $644 Gross Profit/ (Loss) $5,457 $572 $140 Moorpark Parks and Recreation Commission December 3, 2018 Page 8 Cost Recovery summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 50% 100% Percent Division Indirect Costs Recovered 50% 0% 50% Minimum Recovery Met: Yes Target Recovery Met: Yes COMMUNITY YARD SALE The Community Yard Sale was held on Saturday, May 5, 2018 from 8:00 a.m. to 11:00 a.m. at the Arroyo Vista Community Park. There was no admission fee for shoppers. The fee to participate as a seller was $15.00 per space. This year a record 41 sellers participated. Overall, the event ran smoothly. Community Yard Sale Financial Summary FY 16/17 FY 15/16 Attendance 1,000 300 950 Direct Costs $281 $180 $164 '57:67777 -777:1-17 i,v);:oiediV7tcr'—'s F/T Staff $3,008 $3,311 $2,571 Overhead Costs $304 $124 $401 r Gross Profit/ (Loss) $334 $300 $466 Cost Recovery summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 50% 100% Percent Division Indirect Costs Recovered 10% 0% 50% Minimum Recovery Met: Yes Target Recovery Met: No MULTICULTURAL ARTS FESTIVAL The Multicultural Arts Festival was a new event held on Saturday, May 19, 2018 from 10:00 a.m. to 3:00 p.m. on High Street. The festival featured live performances on two stages, arts and crafts vendors, ethnic food vendors, a children's activity area sponsored by Moorpark First Five, an Amazing Race activity sponsored by the Moorpark Library, an art show, and a beer garden hosted by the Moorpark Foundation for the Arts. Overall the event ran smoothly and staff received positive feedback from attendees, performers, and vendors. The event was lightly attended, with approximately 1,500 to 2,000 people throughout the day. Moorpark Parks and Recreation Commission December 3, 2018 Page 9 Multicultural Arts Festival Financial Summar FY 16/17 FY 15/16 Partici•ation 1,750 Not offered Not offered Revenu ..., Direct Costs $3,733 Indirect Costs F/T Staff $21,751 Overhead Costs $1,274 9 $26 758 �` ' Total Costs , ,, Gross Profit/ (Loss $542 Net Profit'l Loss '$22,483 , Cost Recovery summary (Category: Community Event): Recovered Minimum Target Percent Direct Costs Recovered: 100% 50% 100% Percent Division Indirect Costs Recovered 2% 0% 25% Minimum Recovery Met: Yes Target Recovery Met: No 1144 1414It-Y_\Z I IIL'Le7UI ZII441 J:Z�ZH:7_1►'A General Teen Event Financial Summaries FY 16/17 FY 15/16 Partici•ation Total 100 151 134 Revenu ,4 $230 $14► 1$60' Direct Costs $579 $361 $314 7,,r9T7' 16r Indirect Co � F/T Staff $5,205 $5,653 $21,786 Overhead Costs $3,307 $1,911 $3,308 Total Costs ' •91 $7,925 $25,408 Gross Profit/ (Loss ($349) ($221) ($254) Net Profit/ Los. ®,860) ($7,785) ($25,348) Cost Recovery summary (Category: Special Event) Recovered_ Minimum Target Percent Direct Costs Recovered: 39% 50% 100% Percent Division Indirect Costs Recovered 0% 0% 50% Minimum Recovery Met: No Target Recovery Met: No Moorpark Parks and Recreation Commission December 3, 2018 Page 10 TEEN PROGRAMS: Summer 2017 to Spring 2018 Teen Events PROGRAM DATE Fee(s) PARTICIPANTS REVENUE Notes Cupcake Challenge 8/11/2017 $10/team 12 $ 30.00 Summer theme Cupcake Challenge 10/20/2017 $10/team 16 $ 40.00 Halloween theme Cupcake Challenge 2/16/2018 $10/team 12 $ 30.00 Valentine theme Cupcake Challenge 4/13/2018 $10/team 12 $ 30.00 Spring theme Open Mic Night 7/21/2017 $5/ person 0 $ - Cancelled Open Mic Night _9/16/2017 $5/ person 3 $ - No fees charged Lip Sync Battle 1/12/2018 $5/ person 45 $ 100.00 No fees for entrants Lip Sync Battle 5/18/2018 $5/ person 0 $ - Cancelled SUBTOTAL TEEN EVENTS 100 $ 230.00 Teen Volunteer Days PROGRAM DATE Fee(s) PARTICIPANTS REVENUE DESCRIPTION Volunteer Day 10/27/2017 Free 8 $ - Haunted High Street Prep Volunteer Day 10/31/2017 Free 22 _ $ - Haunted High Street Volunteer Day 12/15/2017 Free 7 $ - Breakfastwith Santa Rep Volunteer Day 12/16/2017 Free 15 $ - Breakfast with Santa Volunteer Day 3/30/2018 Free 10 $ - Egg Hunt Prep Volunteer Day 3/31/2018 Free 13 $ - Easter Egg Hunt SUBTOTAL VOLUNTEER PROGRAM 75 $ - GRAND TOTALS 175 $ 230.00 Staff Recommended Action for this Program to Meet Cost Recovery: Overall, teen participation decreased this year. However, the decrease was solely for teen volunteer activities, from 91 in 2016/2017 to 75 in 2017/2018. Attendance at teen event increased from 60 in 2016/2017 to 100 in 2017/2018. Revenue also increased, from $140.00 to $230.00. However, the revenue increase was not sufficient to meet the minimum cost recovery requirement. Staff will continue to focus on building teen programs and exploring other new recreational programs for the teen population. Staff will also explore the possibility of utilizing part-time staff to oversee some aspects of teen events, in order to reduce overhead full-time staff costs. CAMP MOORPAR Summer Camp was held June 12 through August 22, 2017 at the Arroyo Vista Recreation Center. Camp Moorpark was offered to children ages 4 years 9 months to 11, and included sports, games, arts and crafts, special guests, themed events, parties, trips, and movies. Adventure Camp, for ages 11 to 14, included trips to theme parks, beaches, local hang-outs, movies, and malls. There were at total of 50 days of camp this summer for Camp Moorpark. Adventure Camp had 38 days of camp, since Adventure Camp was not offered on Fridays. Total enrollments and average daily attendance both decreased significantly for the summer of 2017. Just prior to the summer of 2016, Pinecrest schools closed their Moorpark location, and many of their students joined Camp Moorpark for the summer of 2016. This resulted in a significant increase in attendance that summer. When analyzing Moorpark Parks and Recreation Commission December 3, 2018 Page 11 the decline in attendance for 2017, staff found that 40% of 2016 participants did not return to camp in 2017. Staff created a survey for families who did not return to Camp Moorpark for the summer of 2017, and though the responses were few (109 surveys sent, 16 responses received, a 15% response rate), they provided helpful insight as to why some campers did not return. Based on this information, staff enhanced camp training for summer 2018 to include additional training on working with children with special needs, and how to recognize and handle instances of bullying. The program is also being revitalized with better field trips, a special interest track, and additional guest performers. Although attendance fell and the number of camp days was similar to last year, direct costs increased slightly. This increase was due to an increase in part-time staff costs. Part-time staff costs increased in part due to an increase in the minimum wage (from $10.00 to $10.50 per hour), and in part to more appropriate staffing levels in 2017. Although summer and fall both had lower average daily attendance than the prior year, both the winter and spring season had nearly identical average daily attendance compared to last year. Camp Moorpark Summer Fall Winter Spring Total FY FY 16/17 FY 15/16 Financial Summar 2017 2017 17/18 2018 17/18 Average Daily 91.5 19.2 23.7 29.5 71.7 83.8 70.0 Attendance Participants 317 44 54 74 489 505 449 (undu•licated Total Enrollments 4359 96 261 236 4952 5784 4762 Direct Costs $133,344 $1,829 $3,755 $3,237 $142,165 $146,161 $134,167 Indirec a`o 'F` F/T Staff $71,715 $4,842 $4,842 $5,374 $86,773 $51,788 $75,710 Overhead Costs $13,845 $995 $2,099 $1,705 $18,644 $17,431 $21,373 $ 10,316 $247,583 $215,380 $231,250 Gross Profit/ Loss $48,547 $1,897 $5,816 $5,437 $61,697 $70,251 $41,112 Net Profit I Loss ($37,014) ($3,940) ($1,125) ($1,642) ($43,720) $1,032 ($55,971) Cost Recovery summary (Category: Day Camps): Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered 59% 50% 75% Minimum Recovery Met: Yes Target Recovery Met: No Moorpark Parks and Recreation Commission December 3, 2018 Page 12 CAMP MOORPARK PROGRAM SUMMARY Summer 2017 through Spring 2018 Annual re istration fee: $35/$25; theme park pass: $100 mid "d e �� Pica" ' DATES .W HOUa3 _..:. n DAIILY FEES k ,n.:_A' Summer Camp Moorpark Monday-Friday 6/12-8/22 (50 days) 7:00 a.m.-6:00 p.m. $35-$55 Adventure Camp Monday-Thursday 6/12-8/16 (38 days) 7:00 a.m.-6:00 p.m. $47-$67 Fall Camp Moorpark 8/28, 9/21, 11/20-11/22 (5 days) 8:00 a.m.-6:00 p.m. $35-$55 Winter Camp Moorpark 12/22, 12/26-12/29, 1/2-1/5, 1/22, 2/16 8:00 a.m.-6:00 p.m. $35-$55 (11 days) Spring Camp Moorpark 3/30, 4/2-4/6, 4/23, 5/25 (8 days) 8:00 a.m.-6:00 p.m. $35-$55 � � = prat'AVRC,with off-site field trips during the sum s , RECREATION CLASSES A variety of recreation classes were offered throughout the year, including tennis, golf, yoga, MELT, adult and youth dance, baking, technology, art, music, and the Away We Grow preschool program. All classes except golf are held at the Arroyo Vista Recreation Center and Community Park. Most classes are instructed by contract instructors, with a few, such as Let's Bake and Tot sports, instructed by part-time City staff. Recreation Summer Fall Winter Spring Total FY Classes Financial FY 16/17 FY 15/16 2017 2017 17/18 2018 17/18 Summar 459 461 Classes Run 75 68 46 60 249 278 312 Classes Canceled 43 'x' rw 3F 6: q � k br, 181 149 ,46-11 Cancelation Rath K% 36% °`'3 `°c 5 q `� v,s oa 39% 31.25% Enrollments 501 465 389 441 1796 1783 2153 6,429 Direct Costs $29,431 $45,843 $44,460 $43,879 $163,613 $151,933 $159,519 41721 44744WW:1115?. ra .. _ " t" • i39 s is s F/T Staff $20,278 $20,278 $20,278 $20,278 $81,112 $51,276 $79,764 Overhead Costs $6,654 $6,060 $6,265 $6,428 $25,406 $23,103 $25,609 Total Costs $56,362 $72,181 $71,003 $70,585 $270,131 $226,312 $264,892' Gross Profit/ (Loss) $12,837 $18,293 $13,519 $17,005 $61,653 $58,295 $66,910 Net Profit I` Loss ($14,095) ($8,045) ($13,024) ($9,701) ($44,865) ($16,084) ($38,463) Moorpark Parks and Recreation Commission December 3, 2018 Page 13 Cost Recovery Summary (Category: Recreation Classes): Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered 58% 75% 100% Minimum Recovery Met: No Target Recovery Met: No Staff Recommended Action for this Program to Meet Cost Recovery: Last year, Recreation Classes met the minimum cost recovery requirement. Although revenue increased slightly this year (by 7%), costs also increased (by 19%), resulting in a higher net loss and a lower recovery percentage than last year. Staff recommends increasing program promotion, eliminating poorly performing classes, and researching and implementing new and trending classes. Staff will focus on increasing enrollment overall, with an emphasis on improving summer and winter participation. It is also anticipated that if the City assumes direct operation of a preschool program beginning with the 2018/2019 fiscal year, net revenue will increase substantially from that program alone, and significantly enough for recreation classes as a whole to meet the cost recovery requirement. ADULT SOFTBALL LEAGUES The adult softball league includes a men's division on Thursday nights and a coed division on Friday nights. Games are played at the Arroyo Vista Community Park and/or Peach Hill Park. The registration fee is $425.00 per team. The number of teams participating in the league has been relatively consistent over the past several years. Summer Fall Spring Total FY FY 16/17 FY 15/16 Adult Softball 2017 2017 2018 17/18 Teams 20 19 20 59 57 55 Pla ers 254 256 307 817 904 896 1/2 t $8500 $8,075 $8,500 s Direct Costs $4,436 $4,764 $4,532 $13,732 $9,786 $11,917 F/T Staff $5,544 $5,544 $5,544 $16,631 $15,627 $12,091 Overhead Costs $3,132 $3,426 $3, 172 $9,730 $7,652 $9,047 Total Costs $13,111 $13,734 $13,247 $40,092 $33,065 $33,055, Gross Profit/ (Loss) $4,064 $3,311 $3,968 $11,343 $14,439 $11,458 Net Profit/ (Loss) ($4,611) ($5,659) ($4,747) ($15,911M6 Cost Recovery Summary (Category: Adult Sports Programs): Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered 43% 75% 100% Minimum Recovery Met: No Target Recovery Met: No Moorpark Parks and Recreation Commission December 3, 2018 Page 14 Staff Recommended Action for this Program to Meet Cost Recovery: Although the overall number of teams, and subsequently revenue, increased slightly this year compared to last year, the softball league has not been able to meet its minimum cost recovery requirement. The league has not met the minimum requirement for the past five years, due to a decline in team enrollment that began in the 13/14 fiscal year, as summarized in the chart below: Fiscal 2011/2012 2012/2013 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018 Year #of 83 81 67 65 55 57 59 Teams It was noted last year that if costs remained stable, a minimum of 65 teams would be needed to meet the minimum cost recovery requirement for 2017/2018. However, both direct and indirect costs increased this year, due to a variety of factors including increases in minimum wage, additional full-time staff time spent on the league, and program supply expense increases. In order for the league to meet the minimum cost recovery requirement, 80 teams would need to participate. Based on enrollment trends for softball, staff will need to work on implementing new and additional sports programs and leagues in order to defray the full-time staff costs associated with each sports program. With less overhead costs, the softball league should be able to meet the minimum cost recovery requirement with the number of teams that have been participating for the past three years. However, if additional successful sports programs are not added, the City must consider eliminating this league. Staff will also consider fee increases, but must be mindful of the market rate for such programs, as the City's fees are already some of the highest in the area. ADULT BASKETBALL LEAGUES The adult basketball league includes divisions on Monday and Thursday nights. Games are played at the Arroyo Vista Recreation Center gym. The registration fee is $375.00 per team in Summer/Fall/Spring, and $325 per team in Winter (due to a shorter season). Summer Fall Winter Spring Total FY FY 16/17 FY 15 16 Adult Basketball 2017 2017 17/18 2018 17/18 Teams 14 16 16 12 58 54 54 Pla ers 140 143 144 112 539 525 549 � „ :$6,000 $5,200 $4,500 $20,950 $19,550 $19,550 Direct Costs $1,764 $1,858 $1,895 $1,667 $7,185 $6,703 $6,742 Indirect Ccs s ' %,4172,41, F/T Staff $4,158 $4,158 $4,158 $4, 158 $16,631 $15,444 $12,780 Overhead Costs $2,074 $1,965 $2,258 $1,923 $8,220 $6,703 $9,493 Total Costs $7,996 $7,981 $8,311 $7,748 $32,036 $28,850 $29,015 Gross Profit/ (Loss) $3,486 $4,142 $3,305 $2,833 $13,765 $12,847 $12,808 Net Profit/'(Loss) ($2,746) ($1,981) ($3,111) ($3,248) ($11,086) ($9,300) ($9,465) Moorpark Parks and Recreation Commission December 3, 2018 Page 15 Cost Recovery summary (Category: Adult Sports Programs): Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered 55% 75% 100% Minimum Recovery Met: No Target Recovery Met: No Staff Recommended Action for this Program to Meet Cost Recovery: The adult basketball league suffers from the same issues as the softball league and has not been able to meet its minimum cost recovery requirement for the past three years. Based on current costs, even if the league filled to capacity each season, the league would not meet the minimum cost recovery requirement. Like softball, staff will work on implementing additional sports programs and leagues in order to defray the full-time staff costs associated with each sports program. Staff will also consider fee increases, but must be mindful of the market rate for such programs. If additional successful sports programs cannot be added, and/or league fees cannot be increased and maximum enrollment cannot be obtained, the City must consider eliminating this league. YOUTH BASKETBALL LEAGUE The youth basketball league is a co-ed recreational league for youth ages 5 to 13. Games are played on Saturdays at the Arroyo Vista Recreation Center gym, and practices are held for one hour each week. League fees range from $86.00 to $96.00 and include a team jersey, photos, a trophy, and of end-of-the-season pizza party. Several local pizza restaurants host the pizza parties, donating the pizza for the players. For the summer, fall, and winter seasons, divisions offered included Rookie for ages 5- 7; Junior for ages 8-10; and Teen for ages 11-13. The program continues to be successful. Beginning with the spring of 2018, divisions were revised to include Mites for ages 5-6; Rookie for ages 7-8; Junior for ages 9-10; and Teen for ages 11-13. Additionally, beginning with the Winter 2017/2018 season, an end-of-season tournament was added for the Junior and Teen divisions. These changes have been well received and the league continues to be successful. Summer Fall Winter Spring Total FY FY 16/17 FY 15/16 Youth Basketball 2017 2017 17/18 2018 17/18 Enrollments _ 122 135 206 156 619 602 596 Revenue „ $10,908 $12,295 $18,354 $14,386 $55,943 $51,940 $49,513 Direct Costs $4,646 $5,945 $8,397 $6,983 $25,972 $26,469 $27,390 Indirect Costs �..,_ . , r4 F/T Staff $5,492 $5,492 $5,492 $5,492 $21,967 $21,784 $16,916 Overhead Costs $3,950 $3,682 $4,799 $3,980 $16,410 $14,900 $20,193 Total Costs $14,088 $15,119 $18,688 $16,455 $64,349 $63,153 Gross Profit/ (Loss) $6,262 $6,350 $9,957 $7,403 $29,971 $25,471 $22,123 Net Profit/ (Loss) ($3,180) ($2,824) ($334) ($2,069) ($8,406) ($11,213)