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Home My WebLink AboutAGENDA REPORT 2001 0221 CC REG ITEM 11EITEM �� • �= Cj or a�dpghon p Rem __ . 4C ,'. CITY OF MOORPARK AGENDA REPORT TO: Honorable City Council FROM: Gwen Indermill, Recreation Superintendent e>T DATE: February 7, 2001 (CC Meeting of February 21, 2001) SUBJECT: Adopt Resolution No. 2001 -_, Amending the FY 00 /01 Budget To Enhance Teen Programs SUMMARY The City Council is being asked to amend the Fiscal Year 2000/01 Budget, by including additional unanticipated revenue in the amount of $5,000, and by allocating an additional $5,000 for teen programs. If approved, this would bring the total expenditure budget for teen programs to $18,288, excluding staff costs. The budget adjustment requested would be funded by revenue generated from Moorpark After Dark. BACKGROUND The City of Moorpark and the Boys & Girls Club of Moorpark work collaboratively hosting popular monthly dance events for teenagers, school grades 6 -9. These dance events are called Moorpark After Dark (MAD) . The dance alternates location monthly between Arroyo Vista Recreation Center and the Boys and Girls Club. MAD has been successful at both locations, averaging between 350 -450 participants. Staff has received positive feedback about the dances from both the teen participants and their parents. The first dance was held in September 2000, at Arroyo Vista Community Park, and admission was free. Since the first dance, a minimal admission fee of $4 was added to offset dance expenditures. In addition to a deejay and dancing, MAD offers three -on -three basketball tournaments, basketball shooting contests, food and refreshments, raffle prizes, and a feature special attraction. Previous dances have featured a twenty -four foot climbing wall, Dixie Wheel, or inflatable devices such as Bungee Run, Velcro Wall, or Jump and Jab. These activities ensure that the dance events Teen Program Budget Page 2 appeal to a range of teen interests. The minimal admission fee covers entrance to the dance, entry to the game room and sports activities, and three attraction tickets. Tickets can be used for the featured attraction(s), food, or refreshments. In all, the City and Boys and Girls Club will each host six dances per year. The agency hosting the event for the month is responsible for all direct costs, but retains any revenue generated. However, the non - hosting agency provides staff and planning assistance. In addition to MAD and other traditional teen programs such as the Skatepark, Teen Trips, and band jams, staff is continuing to develop several other new activities, as well as enhancing existing activities for teens. Examples of programs and events that will be undertaken prior to the end of the fiscal year include a Saturday Battle of the Bands, a Friday night Skate Party, a Skate Instruction Class, and a workshop on how to get a job. These programs and activities will be provided within the existing budget. Additionally, on February 1, the City's teen program staff hosted a meeting of teen coordinators from surrounding jurisdictions. The purpose of the meeting was to share program ideas and to explore the feasibility of collaborating on future events. Attendance was very good and efforts in this regard are continuing. DISCUSSION The total approved budget for teen programs, excluding staff, is $16,288(See Attachment A). Staff, with input from the Teen Council, has developed a list of existing and new activities planned through the end of the fiscal year, including the monthly MAD events. Based on the list of planned activities and events, $6,000 was allocated for the MAD events. However, with the experience of several MAD events, the actual cost per event is approximately $1,350, excluding staff. Therefore, in order to complete the year the current budget needs to be increased by $2,000. The additional allocation being requested will be funded from the revenue generated by each MAD event hosted by the City. As an unanticipated benefit, each event generates over $1,000 in revenue. This revenue, which is estimated to be $5, 000 by the end of the fiscal year, was not included in the City's adopted budget. To provide staff and the Teen Council with the ability to develope additional programs not previously budgeted under the FY 2000/2001 adopted budget, the Council is being asked to allocate the remaining unanticipated MAD revenue ($3,000) to other teen programs and activities. teen budget adjustment ccagdateen budget adjustment ccagda 0.30121. Teen Program Budget Page 3 STAFF RECOMMENDATION (Roll Call Vote) Adopt the attached Resolution, amending the FY 2000/01 Budget by identifying the anticipated receipt of revenues in the amount of $5,000 to the General Fund, and allocating an additional $5,000 from the General Fund Reserve to teen programs expenditures. teen budget adjustment ccagdateen budget adjustment ccagda 0 BUDGET ADJUSTMENT REQUEST City of Moorpark ATTACHMENT A Teen Programs EXPENDITURES DESCRIPTION EXPENDITURES PROPOSED PROGRAMS /EVENTS AFTERDARK $8,041.00 BATTLE OF THE BANDS $875.00 SKATE FEST $575.00 SKATE INSTRUCTION $250.00 JOB WORKSHOP $50.00 EXISTING PROGRAMS /EVENTS EXCURSIONS $6,800.00 GENERAL SUPPLIES $635.00 SKATE PARK/CONTESTS $600.00 TEEN COUNCIL $462.00 TOTAL PROPOSED $18,288.00 APPROVED EXPENDITURES ACCT 1000.7630.1007.9243 $4,500.00 ACCT 1000.7630.7603.9160 $750.00 ACCT 1000.7630.7603.9171 $6,800.00 ACCT 1000.7630.7603.9244 $4,238.00 APPROVED BUDGET $16,288.00 ADJUSTMENT REQUESTED $2,000.00 BUDGET ADJUSTMENT 00 -01 HCC Report 2001 Teen Program Budget Page 4 RESOLUTION NO. 2001- ATTACHMENT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 2000/01 BUDGET TO RECEIVE $5,000 IN ANTICIPATED REVENUES AND ALLOCATING $5,000 FROM THE GENERAL FUND RESERVE (1000) TO THE RECREATION DIVISION TEEN PROGRAM BUDGET (1000.7630) WHEREAS, on June 21, 2000, the City Council adopted the budget for Fiscal Year 2000/01; and WHEREAS, a staff report has been presented to said Council requesting a budget amendment receiving $5,000 in anticipated revenues and allocating $5,000 to the Recreation Division teen program budget from the General Fund Balance; and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impacts to the budget line item(s); and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment receiving $5,000 in anticipated revenue to the General Fund and allocating $5,000 to the Recreation Division teen program budget from the General Fund Balance as more particularly described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of the resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 21st day of February, 2001. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit A tZtf? 1��,� r teen budget adjustment ccagdateen budget adjustment ccagda [ v 1 Resolution No. 2001- EXHIBIT A Budget Revision A. Fund Allocation: Fund No. Fund Name Amount 1000.5500 General Fund - Community Services Department $5,000 $5,000 $5,000 1000.7630.7603.9244 B. Budget Appropriation: BUDGET NUMBER BUDGETED REVISION NEW BUDGET 1000.3866 (revenue) $0 $5,000 $5,000 1000.7630.7603.9244 $4,238 $5,000 $9,238 Approved to Form: Leen budget adjustment 2teen budge adjustment 2