Loading...
HomeMy WebLinkAboutAGENDA REPORT 2001 0307 CC REG ITEM 09AITEM f• A . c .. " `10ORPARK. CALIFORNIA Cif Council Nicc,in.g AC NON: �PPRpv�/.s7fA�-F 1QCL' D m m G rlclG�-f 7 O rl - MOORPARK CITY COUNCIL AGENDA REPORT BY: — To: Honorable City Council From: Nancy Burns, Senior Management Analyst Date: February 27, 2001 (CC Meeting of March 7, 2001) Subject: CONSIDER PROPOSALS FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS ($202,206) FOR FY 2001/2002 BACKGROUND At its regular meeting February 7, 2001, Council received a staff report summarizing proposals for the use of CDBG funds for FY 2001/2002. After hearing public testimony, Council closed the public hearing and directed the Budget and Finance Committee to prepare a recommendation for final. appropriations for Council's consideration prior to the next regularly scheduled meeting of March 7, 2.000. DISCUSSION Fight (8) Public Service proposals totaling fifty -eight thousand five hundred fifty dollars ($58,550) were received. Department of Housing and Urban Development (HUD) regulations limit funds for Public Service projects to fifteen percent (15 -6) of the City's total allocation, or thirty thousand three hundred thirty dollars ($30,330). Three proposals totaling one hundred seventy -four thousand dollars ($174,000) were received for Public Tmprovement projects; one proposal for three thousand dollars ($3,000) was received for Planning /Administration. At its February 27, 2001, meeting, the Budget and Finance Committee (Mayor Hunter and Councilmember Wozniak) considered the proposals submitted and found that four (4) Public Service projects could provide a variety of basic services to a large number of residents with immediate needs. These programs are the Catholic Charities Community Services Program, the Ventura 000©(}x' Honorable City Council Date 02/28/01 Page 2 County Human Services Agency's Senior Nutrition Program, the City's Senior Center Operations (Part-time Staff Assistance), and the Senior Survivalmobile. The Committee also found that funds for new Street Lights in the Downtown Residential Area, the RAIN Project Building Rehabilitation, and Administration costs should be allocated for these purposes. The staff report presented to the Budget and Finance Committee provides cost estimates for Street Lights in the Downtown Residential Area and an estimate of costs for an alternative project, a small park in the downtown area. That report is attached to this agenda report. The Committee also considered possible uses for a total of forty -three thousand thirty dollars ($43,030) in unspent funds that were previously allocated to the Senior Center Expansion Project, the Boys & Girls Club Re-stucco Project, and previously unprogrammed funds. Recommendations for these funds are presented in a separate report to the Council. RECOMMENDATIONS (ROLL CALL VOTE) 1. Discuss funding allocations for FY 2001/2002 2. Authorize the following allocations from FY 2001/2002 CDBG funds: A. $146,876 for Street Lights in Downtown Residential Area B.$5,000 for the RAIN Project. Building Rehabilitation C.$30,330 for Public Service projects with the following allocations: i. Catholic Charities $ 7,330 ii. Senior Center Operations $12,000 iii. Senior Nutrition $1.0,000 iv. Senior Survivalmobile $ 1,000 4)(1000, Honorable City Council Date 02/28/01 Page 3 D. $20,000 for Administration costs with the following allocations: i. City Staff $18,000 ii. Fair Housing $ 2,000 Attachment: Budget and Finance Committee Report 2/21/01 on FY 2001/2002 CDBG Allocations and Re- allocations from Prior Fiscal Years MEMORANDUM TO: Budget and Finance Committee Mayor Hunter and Councilmember Wozniak FROM: Nancy Burns, Senior Management Analyst DATE: February 21, 2001 SUBJECT: Allocations of Community Development Block Grant (CDBG) Funds of $202,206 for FY 2001/2002 and Reallocations from Prior Years Backaround At its February 7, 2001, regular meeting, the City Council directed the Budget and Finance Committee to review CDBG funding allocations for FY 2001/2002 prior to the next regularly scheduled Council meeting and to return to Council March 7, 2001, with funding recommendations. Discussion Of the total allocation this year, thirty thousand three hundred thirty dollars ($30,330) may be utilized for Public Service projects, per HUD regulations (15% of the total allocation). The three currently funded Public Service programs which applied for funds for the coming fiscal year (Catholic Charities, Senior Center Part -time Staff and Senior Nutrition) are meeting or exceeding their anticipated service levels for this fiscal year, operating efficiently in terms of required reporting, and are expected to fully utilize their current allocations. Existing funding levels of Public Service programs, funds they have requested for the coming year, and recommended funding levels are shown on the following page. The Senior Survivalmobile is recommended for funding this year as additional support to those seniors in need of assistance with transportation to medical services. CDBG/MF Commmee Report re FY200112002 allocabons-2121.01. 1 02!23101 of "0©0/1 Program Funding IFY Requested Funding Recommended Funding 2000/2001 FY 2001/2002 FY 2001/2002 Catholic Charities $7,293 $13,348 $7,330 Senior Center Operations $12,000 $12,000 $12,000 Senior Nutrition $10,000 $11,000 $10,000 Senior Survivalmobile $0 $1,000 $1,000 Staff has estimated the cost of installing new street lights in the residential part of the downtown area bounded by High and Everett Streets, Spring Road and Moorpark Avenue, to be approximately two hundred eighty thousand two hundred fifty dollars ($280,250). This could be accomplished as a multi -year project, with funds allocated over a period of two to three years to complete the work. The cost estimate is preliminary at this time and is based on a factor of fifty dollars ($50) per linear foot of street, as suggested by the Director of Public Works. It is assumed that most of the existing street lights would be replaced. It is unknown at this time how the current energy crisis might affect Southern California Edison's ability to install the street lights. Previous CDBG allocations in the downtown area include approximately one million four hundred thousand dollars ($1,400,000) in street improvements and handicap ramps. As part of the improvements in the downtown residential area and development of suitable properties with Affordable Housing, staff has considered the need for a small park which would serve area residents. Acquisition of a parcel of approximately seventy -five hundred (7,500) square feet is estimated to cost approximately seventy thousand dollars ($70,000). Improvements are estimated to cost approximately seventy thousand dollars ($70,000), including equipment and landscaping. This could be funded completely by CDBG as a project. The RAIN Project application this year is to complete the rehabilitation of a building to provide temporary quarters for homeless families and individuals. The County has expressed willingness to consider a Joint Powers Agreement (JPA) for the RAIN project. CDBG funds need to be expended as quickly as practicable, once environmental clearance is obtained. HUD regulations limit the amount of unspent funds in a jurisdiction's line of credit to one CDBGB&F CommMft Repon re FY2wirnm snot_ t s-2l21 01- 0?12=1 �r.1 and one half (11-x) times the jurisdiction's annual allocation. When allocations are not spent in a timely manner, the City risks sanctions by HUD, which could include loss of funds. One hundred eighty -six thousand five hundred seventy -one dollars ($186,571) allocated to Affordable Housing in recent years has been re- allocated to other projects such as the Senior Center Expansion Project. Staff anticipates a need for additional Affordable Housing funds if the City and Redevelopment Agency wish to purchase several vacant lots in the downtown area, suitable for infill housing development. Staff estimates acquisition costs to be approximately four hundred thousand dollars ($400,000) for six (6) parcels, plus other pre- development costs. These expenses can be funded from a combination of sources, including CDBG and Housing Setaside funds. The capacity of these parcels is estimated to be from six (6) to twelve (12) units. Balances remaining from the Senior Center Expansion Project, the Boys & Girls Club Re- Stucco Project and unprogrammed funds from FY 2000/2001 may be re- allocated to other projects at the March 7, 2001, Council meeting, as Public Notice has been given of this matter. A total of forty -three thousand thirty dollars ($43,030) from these projects is recommended for re- allocation to Affordable Housing. Attached to this report is balances remaining from key allocated (Attachment "A "). allocations for FY 2001/2002 the City's CDBG program is Staff Recommendations a summary of existing and projected projects to which CDBG funds have been In addition, the effect of recommended and re- allocations from prior years on shown as Attachment "B ". 1. That the Budget and Finance Committee recommend that Council approve the following allocations for FY 2001/2002: A. $146,876 for Street Lights in Downtown Residential Area B. $5,000 for the RAIN Project Building Rehabilitation C. $30,330 for Public Service projects with the following suggested allocations: i. Catholic Charities ii. Senior Center Operations iii. Senior Nutrition iv. Senior Survivalmobile COBGAAF Committee Report re FY2001/2002 allocatbne- 2121.01- 3 02r2=1 $ 7,330 $12,000 $10,000 $ 1, 000 �)� U J ; D. $20,000 for Administration costs with the following allocations: i. City Staff $18,000 ii. Fair Housing $ 2,000 2. That the Budget and Finance Committee recommend that Council approve the following re- allocations to Affordable Housing, totaling $43,030: A. $6,236 from the Boys & Girls Club Re- stucco Project (FY 1999/2000) to Affordable Housing B. $12,000 from the Senior Center Expansion Project to Affordable Housing C. $24,794 unprogrammed funds from FY 2000/2001 to Affordable Housing Attachments cc: Honorable City Council Steven Kueny, City Manager Hugh Riley, Assistant City Manager COBGB&F COMM*" Report to FY2001t2002 allo"tons- 2Q1.01- a 02QW1 Attachment A COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG): BALANCES AND SUGGESTED RE- ALLOCATIONS FY 2001/2002 Expenditures Anticipated Existing Anticipated by Balances PROJECT TITLES Balances 9/2001 9/2001 Comments PUBLIC IMPROVEMENTS SENIOR CENTER EXPANSION $25,641 - $7,000 $18,641 * Installation of automatic door anticipated by 3/3 /01 BOYS & GIRLS CLUB $6,236 AFFORDABLE HOUSING AFFORDABLE HOUSING $238,918 re- allocation of $12,000 recommended $0 $6,236 * Project completed; re- allocation of remaining funds recommended $238,918 Anticipated cost of acquisition of up to 6 properties: $400,000, + pre - development costs $0 $0 $18,000 Project will utilize all funds - $4,241 $0 - $6,287 $0 -6662 $0 - $14,969 $0 $0 $0 0 $24,794 * Allocation recommended B &F Meeting CDBG ECONOMIC DEVELOPMENT RAIN Project $C CODE ENFORCEMENT Code Enforcement $25,000 PUBLIC SERVICES CATHOLIC CHARITIES $4,241 SENIOR CENTER OPERATIONS $6,287 SENIOR NUTRITION $6,662 ADMINISTRATION ADMINISTRATION $14,969 FAIR HOUSING $0 UNPROGRAMMED $24,794 *Recommendations for re- allocation of funds 'v Q i O �a P� re- allocation of $12,000 recommended $0 $6,236 * Project completed; re- allocation of remaining funds recommended $238,918 Anticipated cost of acquisition of up to 6 properties: $400,000, + pre - development costs $0 $0 $18,000 Project will utilize all funds - $4,241 $0 - $6,287 $0 -6662 $0 - $14,969 $0 $0 $0 0 $24,794 * Allocation recommended B &F Meeting CDBG Attachment B EFFECT OF CDBG FUNDING RECOMMENDATIONS 22- Feb -01 Recommended Total Funds Existing New Allocations/ Potentially PROJECT TITLES Balances* Re- allocations Committed PUBLIC IMPROVEMENTS STREET LIGHTS - DOWNTOWN RESIDENTIAL AREA RAIN PROJECT - REHABILITATION OF FACILITY AFFORDABLE HOUSING AFFORDABLE HOUSING CODE ENFORCEMENT Code Enforcement PUBLIC SERVICES CATHOLIC CHARITIES SENIOR CENTER OPERATIONS SENIOR NUTRITION SENIOR SURVIVALMOBILE ADMINISTRATION ADMINISTRATION FAIR HOUSING *Less expenditures anticipated by 9/2001 C B & F Meeting CDBG $146,876 $146,876 $5,000 $5,000 $238,918 $43,030 $281,948 $18,000 $18,000 $7,330 $7,330 $12,000 $12,000 $10,000 $10,000 $1,000 $1,000 $18,000 $18,000 $2,000 $2,000