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HomeMy WebLinkAboutAGENDA REPORT 2001 0307 CC REG ITEM 10BrrEM ro. 13. �.� i0' ^F ( 11,11 010L1 cjty :115aL1: ? {CCah� of 3- AC.Tin1: Ap &ntcal Courrulrnbr hac,c sc -t- v. "zn iaA 7b MOORPARK CITY COUNC I " AGENDA REPORT TO: Honorable City Council FROM: Julie C.T. Hernandez, Senior Management Analys DATE: March 1, 2001 (CC Meeting of 3/7/01) SUBJECT: Consider Proposed Relocation of Catholic Charities Facility BACKGROUND Catholic Charities Organization. Catholic Charities is a private, nonprofit community based organization that for twenty -five years has provided non - denominational social services to approximately 5,500 of Moorpark's neediest residents. Services provided include: emergency food, clothing, household goods, and rental and utility assistance. In addition, Catholic Charities provides referrals to other social service providers such as: senior assistance, substance abuse treatment programs, youth services, disability services, legal aid, health care, transportation, income tax assistance, shelter information, and information about government programs. Their overall goal is to help their clients realize self - sufficiency. Their total number of contacts per year in Moorpark averages 12,000 - 18,000. In spite of the name, Catholic Charities is a separate organization from the Catholic Church, and is organized as a nonprofit public benefit 501 (c) (3) corporation under the Nonprofit Public Benefit Corporation Law for charitable purposes. Catholic Charities Site. Upon the destruction by fire of the Catholic Charities facility in May of 1999, Catholic Charities has relocated at least twice to various temporary Honorable City Council February 28, 2001 Page 2 locations. Their current site at the Moorpark Unified School District at 30 Flory Street was recently sold to a private developer. This means that at some point, Catholic Charities will be asked to relocate again. The City's Community Development Department staff estimates that projects that would require the relocation of Catholic Charities from its current site could begin as early as fifteen (15) months from now. Catholic Charities Moorpark Task Force. In preparation for the eventual relocation, Catholic Charities convened the Moorpark Task Force to help locate another temporary site. They also hope to eventually locate a permanent site for a Catholic Charities facility that would follow the "under - one- roof" social services model that was successfully used by the City of Thousand Oaks. The Task Force has been meeting regularly since October 16, 2000, and the City has provided City staff time to aid the Task Force in their effort to locate a temporary site for Catholic Charities. Since October, the Committee has been successful in obtaining a commitment of donated labor and materials of approximately $200,000 in value from the Ventura County Building and Construction Trades Council, AFL -CIO. In addition, the Committee has been successful in obtaining the donated services of DiCecco Architecture, Michael Smith - Construction Consultant, and Hopkins Construction Company, for services relating to evaluation of various sites and estimation of the costs for relocation to the potential sites. DISCUSSION Staff has met a number of times with Catholic Charities in a cooperative effort to identify potential sites for temporary use by Catholic Charities, assuming that they can cover the costs of relocation to any of the sites with a combination of City funds and the donations they bring to this project. Originally, Catholic Charities identified one site owned by the Redevelopment Agency as a potential site for a temporary Catholic Charities facility: 222 High Street (Sheet Metal Building). In addition, City staff has tv 006'.; Honorable City Council February 28, 2001 Page 3 identified two other Redevelopment Agency properties as potential sites for a temporary Catholic Charities facility: West High Street Vacant Lot; and current County of Ventura Fire Station 42 (782 Moorpark Avenue). Following is a description of each. 222 High Street (Sheet Metal Building). The current proposal would include a modular unit being located in front of the Sheet Metal Building that would be used for office space and a meeting room. The Sheet Metal Building would be used simply for storage and distribution. Utilizing the modular for office space helps to limit the amount of upgrades that would be necessary to the Sheet Metal Building. If this site were to be used by Catholic Charities, or any other lessee for that matter, staff recommends having a twelve (12) month Notice to Vacate in order to preserve the City's options in the event that a development proposal is received and accepted for that site. West High Street Vacant Lot. The vacant lot is located at the very end of west High Street, abutting the railroad tracks. This lot was vacated at the end of January by Hot Line Construction, who previously held a short -term lease. As proposed by Catholic Charities, the lot would be used to place a modular unit for office and conference room space, and to place a Butler -type building for storage and distribution space. Significant expense would be incurred to bring utilities to this site and to prepare the land for the erection of the buildings. If this site were to be used by Catholic Charities, or any other lessee for that matter, staff recommends having a twelve (12) month Notice to Vacate in order to preserve the City's options in the event that a development proposal is received and accepted for that site. Fire Station 42. The site for the new Fire Station, located on the corner of Magnolia and High Streets, was purchased by the City with Affordable Housing Funds. This site will eventually be swapped for the current Fire Station 42 site once the County Fire Department completes its construction of the new Fire Station. The current Fire ;� :006` Honorable City Council February 28, 2001 Page 4 Station 42 site would then be available for future development of affordable housing. City staff estimates that it could take fifteen (15) to twenty -four (24) months before the land swap occurs and the current Fire Station 42 becomes available. Staff sees this as another potential temporary location as the affordable housing project proposed for that site goes through the development process. This site could be made available to Catholic Charities for a minimum of five (5) years and a maximum of ten (10) years based on the laws governing the Affordable Housing funds utilized for the purchase. Financial Impact. Catholic Charities originally estimated the cost to temporarily relocate to the Sheet Metal Building at 222 High Street as approximately $350,000. They submitted a request for City CDBG funds of $150,000 to aid in their relocation to this site. The other $200,000 would be covered by the donation of labor and materials, primarily from the Ventura County Building and Construction Trades Council, AFL -CIO. Since that time, Catholic Charities has refined that estimate to approximately $302,000, with $200,000 of that cost covered by donations of labor and materials, primarily from the Ventura County Building and Construction Trades Council, AFL -CIO. In addition, they have provided an estimate for relocation to the West High Street site, with an estimated cost of $181,000 in addition to the $200,000 that would be covered by the donation of labor and materials, primarily from the Ventura County Building and Construction Trades Council, AFL -CIO (both estimates attached) . If the actual costs for relocation to any of the sites is more than $350,000, or if the request for $150,000 in CDBG funds is not approved, Catholic Charities has verbally proposed that the City provide additional funding from Redevelopment funds to make up the difference. X0069 Honorable City Council February 28, 2001 Page 5 Prior to proceeding any further, staff is seeking direction from City Council on the following points: 1. Site: Does City Council have a preference as to the site it wishes to offer, if any, for use by Catholic Charities? 2. Duration: For each site, how much time, if any, does City Council wish to provide for use by Catholic Charities? 3. Funding: Is the City Council willing to commit funds towards the relocation of Catholic Charities? From what funding sources? How much? 4. Facilities: Does the City Council have a preference with the use of modular units or Butler -type buildings for temporary facilities? 5. Other: Are there other terms and conditions that City Council is interested in staff pursuing, or any other direction to staff? STAFF RECONMNDATION That City Council appoint a City Council Ad Hoc Committee to develop a recommendation to the City Council on this matter. ATTACHMENT: Catholic Charities (CC) Moorpark Community Services Center (MCSC) - Including Cost Estimates \\ MOR_ PRI_ SERV \home_folders \JCTHernandez \M \Catholic Charities \Agenda Report zo City Council.3- 7- 01.doc 3/1/2001 9:15 AM _\0W! 0 Catholic Charities (CC) Moorpark Community Services Center (MCSC) Mayor Hunter, Councilman John Wozniak, City Council Members and City Staff, my name is Robert Bagdazian, I am the Regional Director of Catholic Charities of Los Angeles, Ventura County Region. I began my duties September 1 and soon thereafter began my work with the Moorpark Task Force to address the MCSC need for an adequate home. These meetings led to my submitting a proposal to relocate the MCSC to 222 High Street with the help of CDBG funds in the amount of $150,000.00 Before I review the status of this project and the various options to consider, I would like to say that CC is a 5013c, a social service agency, whose mission is to provide individuals and families who financially qualify, regardless of race color or creed, for intermittent food aid, clothing, eviction prevention help, energy bills assistance and life skills guidance. CC has provided these types of services in Moorpark for over 25 years, and is committed to continuing to be of service to the neediest citizens of Moorpark. While our most visible work is providing tangible aid, our over all goal is too help our clients to become as self - supporting as possible. Approximately two years ago, the Holy Cross Church building we were occupying rent free at 77 First Street burned down. I understand that CC's request to put a modular or other office space on the property was not approved by the city due to zoning issues. As a result, the MCSC temporarily relocated for a year to a building owned by Holy Cross on Magnolia Street. When the long -term occupants of that building needed more space, the MCSC moved to the old school bus barn on Flory Street. This building is being purchased by Wayne Colmer and is currently in escrow. The City has raised several questions about CC current situation and concern that the former property we occupied on First Street was "sold out from under us ". While it is true we are closely linked to the Archdiocese and the local Catholic Church, we are a separate non - profit social service organization. We do not receive any funding from the Archdiocese and we do not have any control over this arrangement. When they had the facilities, Holy Cross supported us for most of our years in Moorpark with rent free space and continues to support us financially and materially with periodic congregational and individual donations. This support has helped us to keep our doors open, but we do not operate with surplus funds in the region. However, we are looking at contributing approximately $15,000.00 of our own money toward this project and will look into additional community support to help raise this amount to 20,000.00 - 25,000.00 overall. I want to thank the City Staff, the City Manager and the Redevelopment Agency for their assistance as we look at viable options for relocation of the MCSC. CC sees its bottom line needs as follows: :' 007 I. The bottom line for CC is to be in a financially feasible place, as soon as possible, that provides office space that is suitable for 3 case managers and our clients. The present bus barn site on Flory Street is cold, drafty and wet in the winter, stifling in the summer, too small for our food storage and distribution needs and lacks privacy for our client interviews. 2. The Center needs to be accessible to the some 6,000 people (unduplicated count) we served last year who primarily live near downtown. 3. Adequate space for food/ clothing storage distinct from office space is a priority. 4. Having some guarantee of being able to stay at a site for at least 3 -5 years will give us time to work on a more permanent space for the MCSC. As directed by City Staff, I have outlined below the pros and cons of the three current options being discussed. 222 High Street Pros: 1. Convenient location for clients. 2. Adequate space for a modular office unit to be placed in front of sheet metal building. 3. Adequate space for food storage and distribution utilizing sheet metal warehouse. 4. Potential for longer -term occupancy as the site has remained undeveloped for 10 years. 5. Labor and Trades Council will donate labor and some materials. (originally estimated at $184,000.00 for original proposal for sheet metal building office renovation.) 6. Redevelopment Agency funds may be available. Cons: 1. Costs of project 2. City may consider it a temporary site, under 1 year lease rather than 5 plus year lease. 3. If considered temporary, CDBG funds may not be awarded. 4. Possible negative reaction from some downtown businesses to our operations being close to them. 5. Unknown costs of occupying the site. 6. CUP process could be complicated. Hotline Property Pros: 1. Adequate space for operations. 2. Not visible from Moorpark Ave. 3. Convenient for downtown area clients. 4. Possible longest -term occupancy. 5. CDBG and RA funds could be applied. 6. City owned. Cons: 1. Highest cost to develop. 2. Utility tie ins an issue. 3. CUP process could be long. 4. Unknown operating costs. 5. Possible use for City Hall expansion? Fire Station Pros: 1. Convenient location for clients. 2. Least costly to move into. Least costly to occupy? 3. Office space and food storage and distribution space assumed to be adequate. 4. Anticipated use for 5 years or until new City Hall built. 5. Most sturdy and secure physical set -up. 6. CBDG or RA funds could be applied. 7. CUP process could be less complicated. Cons: 1. Probable 18 - 24 month wait before occupancy viable. 2. Will need to address Flory site deficiencies for staff/clients while waiting for fire station. 3. City may change ideas about use of property before 5 years. 4. Still not a permanent site. 5. Adequacy of space still under investigation. Cost Estimates for 222 High Street These costs are a rough estimate and include the placement of a modular office unit on the property in front of the warehouse and the costs of using part of the warehouse for food storage and distribution. Plans Donated Permit Fees Waived? Demolition to dock $2,000.00 Paving $4,000.00 Concrete Work $7,000.00 Landscaping $3,000.00 Fencing $1,500.00 Dock Railing $4,200.00 Building Repair $1,000.00 Interior Wall $4,800.00 Waterproofing $3,000.00 $500.00 Insulation &Roof $2,000.00 Exterior Door $2,000.00 CUP Fees ? Fire Extinguishers $ 500.00 Plumbing $5,000.00 Electrical $5,000.00 Modular Costs $17,000.00 Modular Transfer $5,000.00 Modular Setup $5,000.00 Modular Found. $10,000.00 General Cond. $3,000.00 Contingency $10,000.00 Sub -Total $95,000.00 Overhead &Profit $7,600.00 Total $102,000.00 Hotline Property Cost Estimates These are the cost estimates to put a butler building, 2,400 square feet, on the property to serve as office space, food storage and distribution space. Engineering $5,000.00 Plans Donated Earthwork &Paving $7,500.00 Concrete $9,400.00 Landscaping $3,000.00 Fencing $11,000.00 Metal Building $37,500.00 Fire Extinguisher $500.00 Office Build Out $36,000.00 Plumbing $20,000.00 Electrical $25,000.00 General Conditions $3,000.00 L:v0;,t Permit Fees Waived? CUP App Fees Waived? Contingency $10,000.00 Sub Total $167,900.00 Overhead & Profit $13,432.00 Total $181,332.00