HomeMy WebLinkAboutAGENDA REPORT 2001 0307 CC REG ITEM 11DMOORPARK CITY COUNCIL
AGENDA REPORT
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TO: The Honorable City Council
FROM: Mary K. Lindley, Director of Community Services��
DATE: February 26, 2001 (CC Meeting of March 7, 2001)
SUBJECT: Adopt Resolution No. 2001- , Amending the FY 2000/01
Budget for Facility Repairs and Additional Tree
Maintenance
SUMMARY
The City Council is being asked to adopt the attached Resolution
that would amend the current budget to cover expenses associated
with necessary facility repairs at City Hall and Arroyo Vista
Recreation Center and allow for additional tree maintenance
services. The requested amendment includes an additional $13,700
from the General Fund Balance to repair a foundation leak at the
northwest side of City Hall (copy room) and perform roof repairs
to the AVRC and $24,800 from Assessment District 84 -2 to perform
additional tree maintenance.
DISCUSSION
For the past six years, water has intruded through the
foundation in the large copy room at City Hall during periods of
heavy rain. This results in approximately a quarter inch of
water covering the entire floor area of the room, jeopardizing
the equipment and office materials stored there. Over the years,
the City's maintenance staff has attempted to repair the area
believed to be the source of the leak. The repairs made have
only proven to be temporary, and every two years water has
broken through the repair work.
The permanent solution involves repairs to the foundation that
in -house staff cannot perform. The work should be performed by a
qualified contractor with foundation and water proofing
experience. We have discussed a proposed scope of work with a
foundation contractor and believe that the repairs can be
performed at a cost not to exceed $5,000. It is proposed that
Facility and Tree Maintenance
Budget Amendment
Page 2
the funds to perform this work be appropriated from the City's
General Fund Balance to the Facility expenditure budget.
Additionally, staff is proposing to repair the missing floor
tiles and the doorway threshold plates to the two secondary
entrances (the north and south doors) to City Hall and to
replace the strip of worn carpet in the hallway between the
front counter and Assistant City Manager's office with tile. The
low cost proposal received to perform this work was at a cost
not to exceed $3,700.
The AVRC roof required unplanned repairs in December as a result
of heavy winds at a cost of $2,985. The necessary repairs were
made, but the unplanned expenditure requires an additional
appropriation. we now need to make additional roof repairs to
address water intrusion problems, estimated to be approximately
$2,000. As a result, the Council is being asked to appropriate
$5,000 from the General Fund Balance to cover the completed and
future AVRC roof repair costs.
The Council is also being asked to appropriate additional funds
from the Landscaped Median and Parkway Assessment District (AD
84 -2) and its various zones to further the City's tree
maintenance efforts. we have made good headway this past year to
address the growing need for tree maintenance as a result of our
aging trees. However, there are still outstanding tree
maintenance needs and they could be resolved by appropriating
funds from the various AD 84 -2 zone fund balances to the
respective zone expenditure accounts. The impacted funds have
sufficient balances which can only be spent on maintenance and
improvements in the corresponding landscape zones.
STAFF RECOMMENDATION (Roll Call Vote)
Adopt the attached Resolution No. 2001 -_, amending the FY
2000/01 Budget by transferring $13,700 from the General Fund
Balance to the Community Services facilities budget and $24,800
from AD 84 -2 fund balance to the Landscaped Medians and Parkway
tree maintenance expenditure budget.
M: \MLindley \Administration \facility and tree budget amend ccagd.doc
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ATTACHMENT A
RESOLUTION NO. 2001-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FY 2000/01
BUDGET BY TRANSFERRING $13,700 FROM THE
GENERAL FUND RESERVE (1000) FOR FACILITY
REPAIRS AND $24,800 FROM THE LANDSCAPE AND
LIGHTING ASSESSMENT DISTRICT (AD 84 -2) FUND
BALANCE (2300) AND IT'S VARIOUS ZONES FOR TREE
MAINTENANCE TO THE COMMUNITY SERVICES
DEPARTMENT BUDGET
WHEREAS, on June 21, 2000, the City Council adopted the
budget for Fiscal Year 2000/01; and
WHEREAS, a staff report has been presented to said Council
requesting a budget amendment appropriating $13,700 from the
General Fund Balance for facility repairs and $24,800 from
Landscape and Lighting Assessment District (AD 84 -2) for tree
maintenance; and
WHEREAS, Exhibit "A" hereof describes said budget amendment
and its resultant impacts to the budget line item(s);
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment appropriating $13,700
from the General Fund Balance to the Community Services
Department facilities expenditure budget and $24,800 from
Landscape and Lighting Assessment District (AD 84 -2) to the
Assessment District expenditure budget as more particularly
described in Exhibit "A" attached hereto, is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption
of the resolution and shall cause a certified resolution to be
filed in the book of original Resolutions.
PASSED AND ADOPTED this 7th day of March, 2001.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit A ;'��'
Resolution No. 2001-
EXHIBIT A
Budget Revision
A. Fund Allocation:
Fund No.
Fund Name
Amount
1000.5500
General
Fund -
Community Services Department
$13,700
2300.5500
AD 84 -2
- Citywide
$15,000
2301.5500
AD 84 -2
- Zone
1
$3,800
2302.5500
AD 84 -2
- Zone
2
$4,000
2308.5500
AD 84 -2
- Zone
8
$1,000
2309.5500
AD 84 -2
- Zone
9
$1,000
Budget Appropriation:
BUDGET NUMBER
BUDGETED
REVISION
NEW BUDGET
1000.7620.0000.9252
$6,495
$8,700
$15,195
1000.7620.7701.9252
$5,000
$5,000
$10,000
2300.7900.7901.9330(citywide)
$49,740
$15,000
$64,740
2301.7900.7901.9330
(Zone
1)
$200
$3,800
$4,000
2302.7900.7901.9330
(Zone
2)
$1,000
$4,000
$5,000
2308.7900.7901.9330
(Zone
8)
$200
$1,000
$1,200
2309.7900.7901.9330
(Zone
9)
$200
$1,000
$1,200
Approved to Form: 6 r