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HomeMy WebLinkAboutAGENDA REPORT 2001 0321 CC REG ITEM 11HTO: FROM: DATE: MOORPARK CITY COUNCIL AGENDA REPORT Honorable City Council ITEM L He of 210o 1 iS a1 Deborah S. Traffenstedt, ATCM /City Clerk --D)5T March 15, 2001 (CC Meeting of 3/21/01) SUBJECT: Consider Approval of Resolution No. 2001- Adopting a Revised Benefit Program for Management Employees and Rescinding Resolution No. 2000 -1765 BACKGROUND Attached is a draft resolution that shows proposed revisions to the Management Benefits Program. Revised language is proposed in Sections 3 and 15 (legislative format is included to show revised language). The proposed revised language in Section 15 has been discussed previously with the Council. The proposed revised language in Section 3 is intended to tie performance to receipt of administrative leave for new management employees. If approved, the final resolution will be printed with the legislative format deleted. STAFF RECOMMENDATION Adopt Resolution. Attachment: Draft Resolution RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ADOPTING A REVISED BENEFIT PROGRAM FOR MANAGEMENT EMPLOYEES AND RESCINDING RESOLUTION NO. 2000 -1765 WHEREAS, the City Council recognizes that the management employees of the City are required to perform additional services to the City within the scope of their assignments; and WHEREAS, in recognition of the additional time management employees devote in their service to the City without additional compensation, the City Council finds that it is appropriate to provide management employees benefits in addition to those provided to the competitive service employees of the City; and WHEREAS, Resolution No. 2000 -1765 adopted on July 19, 2000, previously established a benefit program for management employees and is now proposed to be rescinded and a revised benefit program adopted. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. When used in this Resolution, the term "Department Head" shall include the classification positions of Administrative Services Director, Assistant City Manager, Assistant to City Manager /City Clerk, Community Development Director, Community Services Director, Deputy City Manager, and Public Works Director, and such other classifications as the City Council may from time to time designate by resolution as being department head positions. SECTION 2. When used in this Resolution, the term "Management Employee" shall include the classification positions of Administrative Services Manager, Finance /Accounting Manager, Planning Manager, Recreation Superintendent, Principal Planner, Information Systems Manager, Senior Management Analyst, Management Analyst, Information Systems Supervisor, Redevelopment Manager, and such other classifications as the City Council may from time to time designate by resolution as being management positions. SECTION 3. The Department Heads and the Management Employees of the City shall be entitled to the following Administrative Leave benefits: Resolution No. 2001 - Page 2 Department Heads shall be granted administrative leave at the rate of ninety -six (96) hours per fiscal year, accrued at the rate of 3.69 hours per pay period. On June 1 of each year the Department Head may, at his /her option, convert forty (40) hours of the annual administrative leave to cash, if a rating of "commendable" or higher was received on the most recent performance evaluation in the fiscal year. The amount of administrative leave earned and the amount that may be converted to cash will be prorated if service is less than a year. Any unused administrative leave balance at the end of a fiscal year may be extended for a period of up to four (4) months by the City Manager, or the Department Head may convert the unused balance to vacation leave if the Department Head has used at least forty (40) hours of paid leave time in the prior fiscal year. This last requirement may be waived in writing by the City Manager in recognition of extenuating circumstances. Management Employees shall be granted administrative leave at the rate of forty -eight (48) hours per fiscal year, accrued at the rate of 1.85 hours per pay period, except as further defined herein for Management Employees hired on or after May 1, 2001. On June 1 of each year, the Management Employee shall be granted an additional twenty -four (24) hours of administrative leave based on the most recent performance evaluation by his /her Department Head if he /she received a rating of "commendable" or higher and the employee's Department Head has indicated that the employee has spent an inordinate amount of additional work hours in performance of service to the City, except as further defined herein for Management Employees hired on or after May 1, 2001. Up to a maximum of sixteen (16) hours of unused administrative leave balance at the end of a fiscal year may be extended for a period of up to four (4) months by the City Manager, or the Management Employee may convert up to sixteen (16) hours of the unused balance to vacation leave if the Management Employee has used at least forty (40) hours of leave time in the prior fiscal year. This last requirement may be waived in writing by the City Manager in recognition of extenuating circumstances. Management Employees hired on or after May 1, 2001, shall be granted administrative leave at the rate of forty -eight (48) hours per fiscal year, accrued at the rate of 1.85 hours per pay period, upon completion of one year of service with the City and a rating of at least "satisfactory" on their one -year oerformance evaluation. On the first June 1 occurring after a minimum of six (6) months of employment as a Management Employee with the City, a Management Employee shall be granted an additional twenty -four (24) hours of administrative leave, upon Resolution No. 2001 - Page 3 receiving a rating of "commendable" or higher on their six (6)- month performance evaluation, and the employee's Department Head has indicated that the employee has spent an inordinate amount of additional work hours in performance of service to the City. Following their first year of service with the City, Management Employees hired on or after May 1, 2001, shall be granted administrative leave per pay period and on June 1, in accordance with the provisions of this section. SECTION 4. The Department Heads and the Management Employees of the City shall be entitled to the following Vacation Leave benefits: Department Heads shall accrue vacation leave with pay in the amount of twelve (12) days for the first year of service and fifteen (15) days for the second through fifth years of service. Commencing with the sixth year of service (after completion of five years of service) with the City, the vacation leave shall include one additional day of accrual per year for each additional year of service to a maximum accrual of twenty (20) days per year. Department Heads may accrue up to a maximum of four hundred eighty (480) hours of vacation before accruals cease. The City Manager may permit a Department Head to accrue an additional one hundred twenty (120) hours of vacation leave based on City needs. At any time during the period of January 1 through June 15 of each year, the Department Head may cash out up to eighty (80) hours of accrued vacation leave, if the Department Head has taken ten (10) days of paid leave time within the prior twelve (12) month period. The City Council may unilaterally restrict the cash out for any single fiscal year. In such case the maximum vacation accrual for the Department Heads shall be increased by the eighty (80) hours until such time as said restriction is lifted. Unless the restriction is retroactively lifted, the maximum accrual for the Department Heads shall remain at the new maximum accrual rate. If the restriction is retroactively lifted, the maximum accrual shall revert to the four hundred eighty (480) hour maximum. Should the Council impose a restriction for more than one consecutive year, and less than the full term of the restriction is lifted, the maximum accrual shall be reduced only by that amount of time for which the restriction is lifted. Management Employees shall accrue vacation leave in accordance with the same schedule as approved by the City Council for Competitive Service employees. Management Employees may accrue up to a maximum of three hundred sixty (360) hours of vacation before accruals cease. The City Manager may permit a Resolution No. 2001 - Page 4 Management Employee to accrue an additional eighty (80) hours of vacation leave based on City needs. SECTION S. The Department Heads and the Management Employees of the City shall be entitled to the following Sick Leave benefits: Department Heads shall accrue sick leave in accordance with the program approved by the City Council for Competitive Service employees, and shall be subject to such other rules and regulations pertaining to sick leave use and accrual as approved for Competitive Service employees. Management Employees shall accrue sick leave in accordance with the program approved by the City Council for Competitive Service employees, and shall be subject to such other rules and regulations pertaining to sick leave use and accrual as approved for Competitive Service employees. SECTION 6. The Department Heads and the Management Employees of the City shall be entitled to the following Salary Adjustment benefits: Department Heads shall be subject to the Salary Plan adopted by the City Council resolution for Competitive Service and Non - Competitive Service employees. Department Heads shall be eligible for the same "cost of living" adjustments as may be granted from time to time by the City Council to Competitive Service employees. Nothing herein shall preclude the City Council from granting Department Heads adjustments above those granted to the Competitive Service employees. Management Employees shall be subject to the Salary Plan adopted by the City Council resolution for Competitive Service and Non - Competitive Service employees. Management Employees shall be eligible for the same "cost of living" adjustments as may be granted from time to time by the City Council to Competitive Service employees. Nothing herein shall preclude the City Council from granting Management employees adjustments above those granted to the Competitive Service employees. SECTION 7. The Department Heads and the Management employees of the City shall be entitled to the following Medical Program benefits: _Department Heads shall be eligible to participate in the same medical programs as are made available to Competitive Service employees with the same contributions from the City, Resolution No. 2001 - Page 5 except that the City shall pay one hundred percent (100 %) of the cost for employee and family coverage premiums. Any Department Head who does not subscribe to dependent coverages for medical, vision, and dental plans, shall be paid one -half of the premium cost for dependent coverage waived at the employee - plus -one dependent rate, calculated using the cost of the plan the employee is enrolled in for his /her own coverage. The in -lieu payment shall not exceed a total of $175.00 per month. Department Heads shall be provided term life insurance policies at one hundred thousand dollar ($100,000) face value. Beginning with the fiscal year 1998 -99, Department Heads are eligible for a City -paid comprehensive physical examination every two (2) years, with a maximum City contribution of seven hundred and fifty dollars ($750.00) per examination as a supplement for costs not covered by City- funded insurance. Management Employees shall be eligible to participate in the same medical programs as are made available to Competitive Service employees with the same contributions from the City toward the program premiums as provided to Competitive Service employees. Any Management Employee who does not subscribe to dependent coverages for medical, vision, and dental plans, shall be paid one -half of the premium cost for dependent coverage waived at the employee - plus -one dependent rate, calculated using the cost of the plan the employee is enrolled in for his /her own coverage. The in -lieu payment shall not exceed a total of $175.00 per month. SECTION 8. The Department Heads and the Management Employees Separation of the City shall be entitled to the following benefits: Department Heads shall be eligible to receive the following benefits if involuntarily separated from service with the City of Moorpark for any reason other than Service Retirement or if separated from service due to convicted of any misdemeanor concerning an act related to their official duties or moral turpitude or convicted of any felony. The Department Heads shall receive ten (10) days (eighty [80] hours) of paid severance at his /her then current salary rate for each full year of employment as a Department Head with the City, to a maximum of ninety (90) days (seven hundred twenty [720] hours) of paid severance. If employed as a Department Head with the City of Moorpark for five (5) or more years, the Department Head shall also be eligible to receive in cash payment twenty -five percent (25 %) of his /her sick leave balance, in addition to his /her vacation leave and administrative leave balances, accrued as of the effective date of the separation. The requirement to be pp � Resolution No. 2001 - Page 6 employed as a Department Head for five (5) or more years to be eligible to receive in cash payment twenty -five percent (25 %) of his /her sick leave balance accrued as of the effective date of the separation, shall not apply to an employee appointed as a Department Head as of January 1998, who also had five (5) or more years of service with the City when appointed to a Department Head position. In cases of voluntary separation from service with the City or death of the employee, Department Heads shall not be eligible for the severance pay provided for in this Section, but shall be eligible for the cash payment for sick leave, vacation leave and administrative leave as provided for in this Section. Management Employees shall be eligible to receive the following benefits if voluntarily or involuntarily separated from service with the City Moorpark for any reason other than Service Retirement. If employed as a Management Employee with the City of Moorpark for eight (8) or more years, the Management Employee shall be eligible to receive in cash payment twenty - five percent (25 %) of his /her sick leave balance, in addition to his /her vacation leave and administrative leave balances, accrued as of the effective date of the separation. The cash payment shall also be paid to any qualified beneficiaries, if the separation is due to the death of the employee. SECTION 9. The Department Heads and the Management Employees of the City shall be entitled to the following benefits, if they retire under the City's retirement System ( "Service Retirement ") and such benefits are allowed by the California Public Employees Retirement System: Department Heads shall be eligible upon Service Retirement from the City of Moorpark to have up to one year of accrued vacation leave, administrative and accrued sick leave to which he /she is then eligible to receive transferred to cash payment and credited as final year salary for purposes of retirement benefits. The Department Head shall be eligible to cash in all vacation leave and administrative leave balances accrued as of the effective date of the Service Retirement. If employed with the City of Moorpark for eleven (11) years but less than sixteen (16) years, the Department Head shall be eligible to receive in cash payment twenty -five percent (25 %) of his /her sick leave balance accrued as of the effective date of the Service Retirement. If employed with the City of Moorpark for sixteen (16) or more years, the Department head shall be eligible to receive in cash payment fifty percent (50 %) of his /her sick l ��3JL Resolution No. 2001 - Page 7 leave balance accrued as of the effective date of the Service Retirement. Management Employees shall be eligible upon Service Retirement from the City of Moorpark to receive the same benefits as are approved for Department Heads by the City Council. SECTION 10. The Department Heads and the Management Employees of the City shall be entitled to the following Tuition Reimbursement benefits: Department Heads shall be eligible to receive tuition reimbursement for courses approved by the City Manager at the same rate as is approved by the City Council for Competitive Service employees commencing with fiscal year 1998 -99. Management Employees shall be eligible to receive tuition reimbursement for courses approved by the City Manager at the same rate as is approved by the City Council for Competitive Service employees commencing with fiscal year 1998 -99. SECTION 11. After completion of five (5) full years of service, Department Heads and Management Employees shall be entitled to longevity pay benefits to be paid each pay period based on the gross base salary for that pay period, so long as the employee's performance evaluation is at least at a satisfactory level, as follows: Department Heads 6 -10 years of service - one -half percent (.5 %) 11 -15 years of service - one percent (1%) 16 -20 years of service - one and one -half percent (1.5 %) 21 or more years of service - two percent (2 %) Management Employees 11 -15 years of service - one -half percent (.5 %) 16 -20 years of service - one percent (1 %) 21 or more years of service - one and one -half percent (1.5 %) SECTION 12. At the time of employment, as determined by the City Manager, a Department Head may receive thirty (30) days of supplemental sick leave, which may be used only for a catastrophic illness or injury to the employee. The leave provided by this Section shall have no cash value at the time of t . , .1 Resolution No. 2001 - Page S separation of service from the City. Use of this leave shall be at the City Manager's sole discretion and only after exhaustion of all accrued sick leave, administrative leave, and vacation leave and until the Department Head is eligible for the City's long -term disability benefits or is terminated from City employment, whichever comes first. SECTION 13. A monthly car allowance shall be provided for the positions listed and for the amount listed as follows: Assistant City Manager $250 City Manager $415 Deputy City Manager $250 Director of Community Development $250 Director of Community Services $250 Director of Public Works $250 SECTION 14. The City Manager, Department Heads and Management Employees shall be entitled to the following deferred compensation payment: The City Manager, Department Heads, and Management Employees shall be entitled to a deferred compensation contribution made by the City into an approved deferred compensation program, as follows: City Manager - Two and one - half percent (2.5 %) of gross base salary, Department Head positions - Two percent (2 %) of gross base salary, and Management Employees - One and one -half percent (1.5 %) of gross base salary. SECTION 15. In addition to applicable provisions of the Municipal Code, or other Council policy, the provisions of Sections 3, 4, 5, 6, 7, 9, 10, 11, and 12 of this resolution pertaining to Department Heads and Sections 13 and 14 shall also apply to the position of City Manager, except that in Section 4, herein, the maximum accrual for vacation leave shall be six hundred (600) hours; he /she may cash out up to one hundred twenty (120) hours of accrued leave so long as he /she has taken ten (10) days of paid leave in the prior twelve (12) -month period; and as long as at least 240 hours of vacation leave are accrued, 40 hours of such accrual may be cashed out as deferred compensation in January of each year; and in Section 7, herein, the amount of the term life insurance policy shall be two hundred thousand dollars ($200,000) . In addition, if the City Manager has been employed with the City of Moorpark for five (5) or more years, he /she shall be eligible to receive in cash payment twenty -five percent (25 %) of his /her sick leave balance accrued as of the effective date of his /her voluntary or Resolution No. 2001 - Page 9 involuntary separation from City service or upon his /her death, and if employed for fifteen (15) or more years, he /she shall be eligible to receive in cash payment fifty percent (50 %) of his /her sick leave balance accrued as of the effective date of his /her voluntary or involuntary separation from City service or upon his /her death. SECTION 16. Resolution No. 2000 -1765 is hereby rescinded and the implementation of this new resolution shall be applicable to the payroll period beginning on March 24, 2001. SECTION 17. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 21st day of March, 2001. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk 1- 11 ell F