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Home My WebLink AboutAGENDA REPORT 2001 0404 CC REG ITEM 11EITEM / ( • c= of �r7Clvd „-,� acto -too s -- - -- a MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Dana Shigley, Administrative Services Dire o'� DATE: March 20, 2001 (meeting of April 4, 2001) SUBJECT: CONSIDER PURCHASE AND INSTALLATION OF A WIRELESS NETWORK BACKGROUND Employees in City Hall, the City Hall Annex and the Community Center have benefited from being connected to the city's computer network for several years. The network provides access to the internet, email, financial management system, document imaging system and allows employees to share work files. It also reduces our costs by allowing us to share printers and other resources and makes upgrades easy, as they can be accomplished in one central location. Employees at Arroyo Vista Recreation Center, the Public Works /Parks yard and the Vector Control facility currently do not have access to the city's computer network. Similarly, neither the Building and Safety office on High Street nor the Police Department on Flory Avenue have access to the network. nT crTTecnN While fiber optic cable, frame relay, and DSL modems are technically possible, the only realistic options for connecting these "remote” locations to the City's network are purchasing a dedicated Tl phone line from Pacific Bell for each location or installing a wireless network. 5J013, -4 Honorable City Council April 4, 2001 Page 2 Each Tl line would cost approximately $3,200 to install plus $175 per month. In addition, a router would be required at City Hall costing approximately $10,000. For a three -site installation, total initial costs would be $19,600, plus $525 per month. If the City were to move employees to new locations, installation costs of $1,600 would be incurred each time a move is made. This option is available at any location, however, the line speed would be adequate only for basic text transmission; larger data files, such as maps and graphics, would be slow. A wireless network would cost approximately $10,500 initially, plus $3,500 per location. However, there would be no on -going monthly costs. For a three -site installation, total initial costs would be $21,000. The hardware is completely transferable if city employees are moved to new locations, requiring only staff time to re- install the hardware. This option is only available if there is visual line of site. Data transfer speeds are extremely high with a wireless system and can handle even the largest of data files. After consulting with several vendors, consultants and other Information Systems professionals, staff is recommending the City install wireless networking equipment at three locations: the Arroyo Vista Recreation Center, the Public Works /Parks yard, and the Building and Safety offices (at their new location). At this time, we are not recommending that the Vector Control facility and Police Department be connected to the city's network. We believe that the benefits of providing network access to the Vector Control staff are minimal and do not justify the additional cost. The Police Department is already provided internet, CLETS, and other services though their connection to the County's network. Connecting to the City's network would provide only minimal additional services, such as access to our financial management system. Connecting to the Police Department's existing network would cost up to $2,500 in addition to the cost mentioned above, for a total of $6,000. Of this amount, half would have to be incurred again when the Police Department moves to a new location. For these reasons, we do not recommend installation of wireless networking equipment to serve the Police Department at this time. Jtf`1L�r t Honorable City Council April 4, 2001 Page 3 The total cost to install wireless networking to the` three locations would be approximately $21,000 ($10,500 plus three locations at $3,500 each). Visual line of site is readily available at all three locations, and we anticipate no problems with installation or reliability of the connection once operational. The city is currently considering several options for relocating employees. Each of the locations under consideration has been evaluated and does have visual line of site. Thus, if employees are moved to different locations, this equipment can be easily expanded to include new locations. In addition to the $21,000 cost noted above, staff is recommending the purchase of hardware for one additional site costing $3,500 plus a project contingency of $2,500, for a project total of $27,000. The extra hardware will be available as a backup in case of problems, or to install at a new location if needed. The current budget does not include any funding for this project. Staff recommends funding as follows: $16,875 General Fund (for AVCP, a portion of the Public Works /Parks yard, and the backup hardware) $3,375 Gas Tax (for a portion of the Public Works /Parks yard) $6,750 Community Development Fund (for the Building and Safety office) $27,000 TOTAL If approved by the City Council, staff will solicit vendors to provide the hardware and installation. We anticipate that the project can be completed within 90 days. STAFF RECOMMENDATION (Roll Call Vote Required) 1. Direct staff to proceed with the purchase and installation of wireless networking equipment for a total cost of $27,000; 2. Adopt Resolution 2001- amending the 2000/2001 budget to provide funding for the purchase and installation of wireless networking equipment. RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2000/2001 ADOPTED OPERATING BUDGET FOR THE PURCHASE OF THREE DIGITAL COPY MACHINES WHEREAS, on June 21, 2000, the City Council adopted the operating budget for fiscal year 2000/2001; and WHEREAS, the City Council now wishes to amend the adopted budget for the purchase and installation of wireless networking equipment with a total purchase price of $27,000 during fiscal year 2000/2001. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment as described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 4th day of April, 2001. Patrick Hunter, Mayor ATTEST: Deborah S. Trattenstecit, City Clerk Resolution No. 2001 - Page 2 Exhibit "A" Budget Amendment Detail r uiiuliiy JVULI CJ. Funding Source Account Amoun: General Fund 1000.5500 16,87 Community Development Fund 2200.5500 6,750 Gas Tax 2605.5500 3,375 HppropriaElons: 3udget Unit Ob ect Current Budget Amount Change New Budget Amount 1000- 5100 -5C15 9503 0 6,750 6,750 1COO- 7800 -0000 9820 472,775 3,375 476,130 2400- 7800 -5015 9503 0 3,375 3,375 2400 3720 715,475 3,375 718,850 1COO- 7630 - 5015 9503 0 6,750 6,75C 2605 - 8100 -5015 9503 0 3,375 3,375 2200 - 6130 -5015 9503 C 6,750 6,750 C j413Lki