HomeMy WebLinkAboutAGENDA REPORT 2001 0404 CC REG ITEM 11GTO:
FROM
DATE
MOORPARK CITY COUNCIL
AGENDA REPORT
Honorable City Council
ITEM
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Captain Bob LeMay, Moorpark Police Department
By Ed Tumbleson, Senior Deputy
March 20, 2001 (meeting of April 4, 2001)
SUBJECT: CONSIDER UPGRADE AND WARRANTY RENEWAL FOR TELEMINDER
SYSTEM
BACKGROUND
In 1997, the City of Moorpark purchased a Teleminder computer
system for use by the Moorpark Police Department. Teleminder is
an automated dialing device system that can call people on the
telephone and give them a prerecorded message. The system was
purchased with Supplemental Law Enforcement Grant funds for
$20,056.
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Teleminder stores the names, addresses, and phone numbers of
businesses and residents in the community. Voice notifications
may be sent to isolated parts of the community or the entire
community. These messages may be used to communicate
emergencies, personnel contact, community crime information,
disaster communications, and even a senior check -up program.
The program is map- interfaced. Areas of the community may be
selected by simply drawing a circle around a street or
neighborhood. The program then identifies all of the phone
numbers in the area selected and places the call.
Honorable City Council
April 4, 2001
Page 2
It has been several years since the Teleminder software,
including the map and telephone database, has been updated. I
have called the vendor, Decision Systems, and was told that they
have updated their software and are currently on version 7.0,
which is a Microsoft Windows -based program. Our system has the
Teleminder version 5.2, which is a DOS -based program.
I am recommending that the City update and maintain a warranty
and service agreement on the Teleminder which includes parts and
labor, technical phone support, and software updates. The
upgrade to the Microsoft Windows operating system will require
an upgrade of the computer's motherboard, which will also be
included at no additional cost, and two additional phone modems.
This would double our current outgoing call capacity if we added
new phone lines. However, we do not intend to increase phone
lines used at this time. This upgrade will also include
training in Los Altos for Senior Deputy Tumbleson in the
operation of the Teleminder computer.
The cost to update the warranty and upgrade our system is
$6,741. This is 30° of the current list price of a new
replacement system. The hardware upgrade includes a Pentium III
processor, 10.1GB harddrive, a CD Rom drive and backup drive,
and two voice processing boards. The software upgrade includes:
• Latest version of Teleminder software
• Modular enhancement: Telemaps, Graphical interface with GIS
• Initial street level maps of Moorpark, CA
• Provide Unlisted and Listed numbers from Pac Bell per
agreement
• Windows 2000 Operating System
• Dialogic Voice Processing Driver set
This upgrade and service agreement will be effective through
June 30, 2002. After that date, the annual cost to maintain the
system will be $5,741.
Honorable City Council
April 4, 2001
Page 3
In September, 2000, the City of Moorpark received $110,284 from
the State of California for the California Law Enforcement
Equipment Program (CLEEP) grant. These grant funds may only be
used for high technology equipment that will benefit law
enforcement services. I am recommending that these funds be
used for the upgrade of the Teleminder system.
STAFF RECOMMNDATION (Roll Call Vote Required)
1. Direct staff to proceed with the upgrade of the Teleminder
system for a total purchase price of $6,741.
2. Adopt Resolution 2001- amending the 2000/2001 budget
to provided funding for the upgrade of the Teleminder system
from CLEEP grant funds.
RESOLUTION 2001-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FY 2000/01
BUDGET BY ALLOCATING $6,741 FROM THE CALIFORNIA
LAW ENFORCEMENT EQUIPMENT PROGRAM (CLEEP) GRANT
FOR THE PURCHASE OF AN UPGRADE FOR THE POLICE
DEPARTMENT TELEMINDER COMPUTER.
WHEREAS, on June 21, 2000, the City Council adopted the
budget for fiscal year 2000/01; and
WHEREAS, a staff report has been presented to said Council
requesting a budget amendment allocating $6,741 from the CLEEP
grant for the purchase of an upgrade and one year warranty on
the Moorpark Police Department's Teleminder Computer; and
WHEREAS, Exhibit "A" hereof describes said budget amendment
and its resultant impacts to the budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment allocating $6,741 from the
CLEEP grant as more particularly described in Exhibit "A"
attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be
filed in the book of original resolutions.
PASSED AND ADOPTED this 4th day of April, 2001.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit "A" Budget Revision
Resolution No. 2001 -
Page 2
EXHIBIT A
Budget Revision
A. Fund Allocation
Fund No.
IFund Name
I Amount
2609.3532
IFederal & State Grants - CLEEP
1 $6,741
B. Budget Appropriation:
BUDGET NUMBER
BUDGETED
REVISION
NEW BUDGET
2609.9200.9007.9205
$0
$6,741
$6,741