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Home My WebLink AboutAGENDA REPORT 2001 0404 CC REG ITEM 11H11 G`•.s If- *,- of ACT':: i' : roved SiaC�'� rPCfl Y10,1 LIZU n_5__ MOORPARK CITY COUNCIL AGENDA REPORT BYE' 1 TO: Honorable City Council Vor FROM: Dana Shigley, Administrative Services Dire DATE: March 27, 2001 (meeting of April 4, 2001) SUBJECT: CONSIDER MID -YEAR AMENDMENTS TO 2000/2001 FISCAL YEAR BUDGET BACKGROUND The City Council adopted a budget for fiscal year 2000/2001 on June 21, 2000 and has amended it several times for various projects and programs. After a review of the current budget status, in anticipation of developing a budget recommendation for the new fiscal year, staff has compiled additional recommended budget amendments for the City Council's consideration. nT-QrTTGG[)N Amendment The attached resolution makes several adjustments to the currently adopted 2000/2001 fiscal year budget, with an explanation for each item contained in exhibit "A ". In total, these items increase expenses from the General Fund by $44,170. However, as noted below, revenue projections in the General Fund indicate that revenue increases will be more than adequate to compensate for these expenses. "800 Fund" Expenditures As the Council will recall, funding for several new programs was authorized in the 2000/2001 fiscal year using unanticipated revenues carried over from the 1999/2000 fiscal year. The 2000/2001 fiscal year budget included $486,000 such appropriations, with an additional $248,500 set aside for the 2001/2002 fiscal year. To date, $214,500 has been spent on Teen programs and additional AVCP staff hours, reducing the Honorable City Council April 4, 2001 Page 2 annual parks assessments, deferred compensation benefits to employees and a new Analyst position in the Public Works and Community Services Departments. By year end, we anticipate an additional $120,000 to be spent on additional programs. Any unspent appropriations for these special programs will be carried over into the 2001/2002 recommended budget. General Fund Revenues Unlike last year, we are not anticipating any substantial one -time revenues or cost savings to boost the general fund balance during the 2000/2001 fiscal year. However, general fund revenues are somewhat stronger this year than anticipated during budget deliberations. We have already received 70% of the amount budgeted for sales tax revenues and, at this pace, believe we will reach $1.70 million for the year, $150,000 more than anticipated. The other large revenue sources in the general fund, property taxes and motor vehicle license fees, will also meet or exceed revenue projections for the year. Expenses in the general fund are typical for this time of year and should be below budget levels at year end. Overall, we anticipate the general fund will end the year with a small surplus, much less than achieved during the 1999/2000 fiscal year. Electricity On March 27, the California Public Utilities Commission approved an electricity rate hike of three cents per kilowatt hour. This is a significant increase and we are evaluating the current budget to determine if adjustments are needed. We will also address this issue further during budget deliberations for the 2001/2002 fiscal year budget. STAFF RECOMMENDATION (Roll Call Vote Required) 1. Adopt Resolution 2001- amending the 2000/2001 budget as noted in exhibit "A" to the attached resolution. RESOLUTION 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2000/2001 ADOPTED OPERATING BUDGET WHEREAS, on June 21, 2000, the City Council adopted the operating budget for fiscal year 2000/2001; and WHEREAS, certain additions and adjustments to the budget are proposed to allow for effective service delivery for the balance of the fiscal year; and WHEREAS, the City Council now wishes to amend the 2000/2001 fiscal year budget as noted in exhibit "A ". NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment as described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 4th day of April, 2001. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk r Resolution No. 2.001- Page 2 Exhibit "A" Amendment to 2000/2001 Adopted Budget Budget Unit Object Title Current Change New Notes ease agreement dated 6/5/1998 with MJSD for the Police Department offices called for increased rent effective 7/1/2000 and additional paymen'.s to offset utility costs effective 7/1/1999. These additional amounts have not been paid and this adjustment will pay all back amounts due and fund 1000.9200.0000 9212 Police Department Rents and Leases 21,600 12,800 34,400 current rates throuqh June 30, 2001. Funding to replace trash cans at 2400.7800.7802 9631 Parks Maintenance Outdoor Furniture - 1,350 1,350 Community Center Park. Increase budget for election expense 1000.3100.0000 9235 City Clerk Flection Expense 5,000 3,950 8,950 subsequently reimbursed by candidates. Backup storage device for Clerk's optical imaging system failed and had 1000.3100.0000 9503 City Clerk Computer Equipment - 2,820 2,820 to be replaced. Purchase special binders for minutes 1000.3100.0000 9205 City Clerk Special Department Supplies 4,350 4,000 8,350 and resolutions. Costs for several employee 1000.3110.0000 9236 Human Resources Recruitment Fxpense 6,000 4,000 10,000 recruitments have exceeded budget. Increase in costs related to pay - phones in parks, as per memo to 1000.7620.0000 9421 Community Center Telephone .Services - 650 650 Council August 31, 2000. 2400.7800.7801 9421 Poindexter. Park Telephone Services - 650 650 As above. 2400. "1800. "1805 9421 Campus Park Telephone Services - 650 650 As above. 2400.1800.1806 9421 Campus Canyon Park Telephone Services - 650 650 As above. 2400.7800.7815 9421. Miller Park Telephone Services - 900 900 As above. 2400.7800.7813 9421 Glenwood Park Telephone Services - 650 650 As above. �n L. r, Resolution No. 2001 - Page 3 Exhibit "A" Amendment to 2000/2001 Adopted Budget Budget Unit Object Title Current Change New Notes Costs to maintain the new Miller Park for the remainder of the year. Funded 2400.7800.7815 9205 Miller Park Special Department Supplies - 500 500 by developer fees. 2400.'7800.7815 9252 Miller Park Property Maintenance - 500 500 As above. 2400.7800.7815 9331 Miller Park Landscape - 3,300 3,300 As above. 2400.7800.7815 9413 Miller Park Electricity - 3,000 3,000 As above. 2400.7800.7815 941.5 Miller Park Water - 8,000 8,000 As above. 2400.7800.7815 9631 Miller Park Outdoor Furniture - 6,000 6,000 As above. Developer assessments t.o pay for 2400 3104 Miller Park Developer Assessments - 68,000 68,000 Miller Park maintenance. Architectural services for preliminary 4002.5100.0000 9103 Police Facilities Fund Prof. Services - 5,000 5,000 design of Police facility. SCE audit of meters at AVCP resulted 2400.7800.7R03 9413 Arroyo Vista Park Electricity 8,500 12,000 20,500 in increased charges for electricity. CDBG finding reallocated to the Boys and Girls Club per Council action August 1.8, 1999; funding was omitted 2701.5440.5003 9621 CDBG Public Improvements - 51,764 51,764 from adopted budget for 2000101. Contract to clean all storm drains 26C5.8320.0000 9102 Gas Tax NPDES Contractual Services 10,000 1,745 11,745 exceeded budget. Transfers from the General Fund for 2400 3720 Parks Maintenance Transfer In 715,475 15,950 731,425 all Park items above. Transfers to the Park Fund for all 1000.7800.0000 9820 Parks Maintenance Transfer Out 472,775 15,950 488,725 Park items above.