HomeMy WebLinkAboutAGENDA REPORT 2001 0418 CC REG ITEM 11EITEM 1 1 •S •
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CITY COUNCIL AGENDA REPORIr ----' .
CITY OF MOORPARK
TO: The Honorable City Council
FROM: Mary K. Lindley, Director of Community Services as
DATE: April 5, 2001 (CC Meeting of April 18, 2001)
SUBJECT: Consider One -Year Extension of Sunridge Landscape
Maintenance and the Venco Western Agreements
SUb01ARY
The City Council is being asked to approve a one -year
extension to the City's Landscape Maintenance Agreements
with Sunridge Landscape Maintenance, Inc. and Venco
Western, Inc., at the current contract rate. The Agreements
expire on June 30, 2001, but each includes two, one -year
extension provisions which can be implemented at the
Council's discretion.
BACKGROUND
Sunridge Landscape Services has provided landscape
maintenance services to the City since 1988. In 1996, the
City solicited bid proposals for citywide landscape
services, and a three -year agreement was awarded to
Sunridge as the low, qualified bidder. In June, 2000,. the
City entered into a new contract with Sunridge Landscape
Services. That contract expires on June 30, 2001, and
contains a provision for two, one -year extensions at the
City's discretion.
The City's current Agreement with Sunridge covers
maintenance of all City landscaped areas in parks, parkways
and medians, and other miscellaneous properties including,
but not limited to, the Metrolink Station and the rental
house at 661 Moorpark Avenue. Additionally, the Agreement
requires Sunridge to open, clean and stock park restrooms;
M: \MLindley \Landscp Zones\ Landscape maint agr ext ccagd 2001.doc (;- ()a Is
Landscape Maintenance Agreements
Page 2
open the access road gates at AVCP; and open all of the
City's tennis courts Monday through Friday.
Sunridge has carried out its contract obligations in a more
than satisfactory manner, and has demonstrated, on numerous
occasions a willingness to assist the City by performing
beyond its contractual obligation when requested by the
City. Most often, Sunridge's non - contractual assistance has
been at no cost to the City. Sunridge has agreed to the
proposed one -year extension at its current rate, without a
cost of living adjustment.
The one area not included in the Sunridge Landscape
Maintenance Agreement is Lighting Maintenance Assessment
District No. AD 84 -2 (Zone 12). Zone 12 includes Miller
Parkway and a portion of Spring Road between Tierra Rejada
Road and Los Angeles Avenue.
In July, 2000, the City awarded a contract to Venco Western
Inc., for Zone 12 after determining that it was the lowest
responsive bidder to the City's Request for Proposals
(RFP) . The term of the Agreement expires on June 30, 2001
and also contains a provision for two, one -year extensions
at the City's discretion. Venco has been performing
landscape maintenance services for the City in a
satisfactory manner. Additionally, Venco has agreed to
extend the Agreement for one year at the existing rate,
with no cost of living increase.
RECOMMENDATION
Authorize staff. to extend the City's Agreements with
Sunridge Landscape Services and Venco Western for one year
at the existing contractual rate.