HomeMy WebLinkAboutAGENDA REPORT 2001 0418 CC REG ITEM 11GTO:
FROM:
DATE:
ITEM 11. G.
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BY-
MOORPARK CITY COUNCIL
AGENDA REPORT
The Honorable City Council
Gwen Indermill, Recreation Superintendent
April 10, 2001 (CC Meeting of April 18, 2001)
SUBJECT: Approve Request From Moorpark Girl's Softball
Association to Waive Park Rental Fees for Softball
Tournament
SUMMARY
The City Council is being asked to approve an amendment to the
City's Use Agreement with Moorpark Girl's Softball Association
(MGSA). The proposed Amendment would include additional dates to
incorporate the annual MGSA softball tournament in June. By
approving the amendment, the Council would be incorporating the
Association's annual tournament request to waive certain park
rental use fees into the Use Agreement.
DISCUSSION
In December 1997, the City entered into a Use Agreement with MGSA
for use of the three ballfields March 1 through July 31 for Spring
Season, and September 1 through December 31 for Winter Season
league games and practices, at a cost of $1.00 per year.
Additionally, MGSA has use of the AVCP concession stand for the
Spring Season at a cost of $1,000 per year. When MGSA, or any
other youth sports organization that has a Use Agreement with the
City, wishes to use park facilities outside their previously
authorized dates, they are charged appropriate park rental fees set
by the City Council.
MGSA Softball Tournament
Historically, MGSA has held a girl's softball tournament in
conjunction with the American Softball Association (ASA). Teams
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2001 ccagd.doc
Park Fee Waiver
Page 2
participate in the tournament. This tournament serves as their
major fundraiser.
This year MGSA plans to conduct the tournament using ballfields at
Miller Park, Mountain Meadows Park, Peach Hill Park and Arroyo
Vista Community Park between the hours of approximately 7 a.m. and
dusk. To limit the inconvenience to neighboring residents, staff
proposes to restrict play at Mountain Meadows Park from 9:00 a.m.
to 5:00 p.m. This action is consistent with the action taken by
City Council in previous tournament arrangements ( Kiwanis and MGSA)
and is consistent with the City's Park Rental Rules. Additionally,
MGSA will be instructed to place its youngest age groups at
Mountain Meadows Park in an effort to reduce the likelihood that
foul balls will stray onto adjacent residential property. This is
similar to the restriction placed on the MGSA last year and Kiwanis
for its tournament last November. As has been the case in the past,
MGSA plans to perform all field preparations using both their own
and City equipment.
Last year, for the first time, the City Council waived MGSA
tournament rental fees for all non direct costs. However, MGSA was
responsible for costs associated with scheduling one staff person
assigned to monitor park activities and to service the restrooms
and trash cans and use of ballfield lights. Without an approved
waiver, MGSA's tournament would total approximately $2,230.00 in
park rental fees.
On March 21, 2001, the City Council approved an amendment to its
Use Agreement with AYSO, which addressed similar tournament
arrangements regarding the waiver of non direct fees and direct
fees. Therefore, staff is proposing that the Council approve of an
amendment to MGSA's Use Agreement that would eliminate the need for
the organization to request annual fee waivers.
STAFF RECOMMENDATION
Direct staff to prepare an Amendment to Moorpark Girls Softball
Association's Use Agreement incorporating the annual softball
tournament, consistent with the provisions outlined in the Agenda
Report, and authorize the City Manager to sign the Amendment.
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