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HomeMy WebLinkAboutAGENDA REPORT 2001 0502 CC REG ITEM 11HITEM CITY OF"MOnr .�'XRK. C;+;I,Is'd %N'A (-i' Sii L''. I '4a ».P ii)) of ACTION: BFI r-,�o�PPTV4 MOORPARK CITY COUNCILr,� BY` AGENDA REPORT TO: Honorable Mayor and City Council FROM: Walter Brown, City Engineer u DATE: March 27, 2001 (CC Meeting of May 2, 2001) SUBJECT: Consider Conditional Approval to Haul 28,093 Cubic Yards of Soil to Tract 5161 - Cabrillo. BACKGROUND The tentative map for Tract 5161 - Cabrillo was conditionally approved by the City Council by Resolution 99 -1631 on July 7, 1999. Condition number 31 of this tentative map approval states that the project is to be balanced on site and requires import operations of more than 100 truckloads to be approved by the City Council. The grading plan indicates a total soil import amount of 28,093 cubic yards will be required to complete the project. Because the soil import quantity exceeds the amount allowed by the conditions of approval and the discretion of staff, the City Engineer has not approved the grading plan for the tract at this time. DISCUSSION Cabrillo Economic Development Corporation, the project developer, has requested permission to haul 28,093 cubic yards of soil from Tract 4975 - Lennar, to Tract 5161 - Cabrillo. Specific information regarding the haul from Tract 4975 has been provided to staff. Because soil for import is subject to availability, the soil from Tract 4975 - Lennar may not be available when the Developer is ready to commence an import operation. In that set of circumstances staff, if authorized by the City Council, is ready to review and approve or, if necessary, to modify or reject other export sites and haul routes. Staff has weighed the conditions of approval, the quantities to be hauled, the overall significance of the haul operation, the requested export site, the circumstance that an 3 01CJS Agenda Report Haul Route for Tract 5161, Cabrillo March 27, 2001 Page 2 alternate import site may be needed and the developer's proposal for the haul operation and requests direction in this matter from the City Council. Should the City Council determine that it wishes to authorize staff to review and approve the soil import operation staff has prepared appropriate conditions and included them in the staff recommendations if this report. Staff is satisfied that the haul route, alternate haul route review and conditions to be placed on approval of the haul operation represent the optimum operation should the City Council approve this soil import request. STAFF RECOMMNDATION Staff recommends that the City C approve the removal of 28,093 cubic Tract 4975 - Lennar, or such other Community Development and the City haul of that amount to Tract 5161 conditions contained in exhibit W. ouncil authorize staff to yards of surplus soil from site that the Director of Engineer may approve, and - Cabrillo subject to the Attachments: `A' Conditions of Approval A3G164"; EXHIBT `A' Conditions of Approval Haul of 28,093 Cubic Yards of Soil to Tract 5161. The following conditions shall be appended to the encroachment permit issued to Cabrillo Economic Development Corporation, the project developer of Tract 5161, and its contractors, subcontractors, assigns, heirs and successors, for the import of soil onto the site of Tract 5161 in the City of Moorpark. a) The route of the haul shall be from Tract 4975 onto Miller Parkway at Shawnee Street thence; northerly on Miller Parkway to New Los Angeles Avenue; thence westerly on New Los Angeles Avenue to Gabbert Road thence; northerly on Gabbert Road to Poindexter Avenue thence; westerly on Poindexter Avenue to Geisler Road thence; southerly on Geisler Road onto Tract 5161. Trucks returning to Tract 4975 shall do so by retracing the preceding route. Should the Developer propose another export site the Developer shall submit a proposed haul route from the export site to Tract 5161 for the review of the Director of Community Development and the City Engineer. The Director of Community Development and the City Engineer may approve, conditionally approve or reject the haul route at their sole discretion. b) The route, schedule and operation of the haul operation shall be such as to eliminate passage of trucks in school zones during the start and end of the school day. c) The permission shall begin no later than twenty days after the City approves the grading plan and shall terminate at the close of working hours, as specified herein, a maximum of twenty -one calendar days thereafter. d) A copy of the permission and conditions to haul shall be on the export and import sites during all hauling operations. e) Prior to the start of the import operation Cabrillo Economic Development Corporation shall obtain an encroachment permit and shall post a cash deposit in the amount of $500.00 per working day of the haul route approval period to pay for costs of and associated with damage remediation, street cleaning and administering, inspecting and monitoring this permission to haul. Upon the certification by the City Engineer that the haul Agenda Report Haul Route for Tract 5161, Cabrillo March 27, 2001 Page 2 operation is completed and that all damages to City facilities and all costs to the City, and its agents and contractors have been paid, the unused portion of the deposit will be refunded. Should costs accruing to the City due to its remediation, cleaning, administration, monitoring or inspection of the haul operations exceed the deposit amount the developer shall cease operations and cause additional funds to be to be deposited at the City within 10 days of written demand by the City. f) Truck trip counts and yardage hauled shall be tallied as the trucks leave Tract 4975, or such export site as the Director of Community Development and the City Engineer may approve, and upon arriving at Tract 5161. A true copy of both of the tally sheets shall be delivered to the City Engineer or his designee at the end of each working day that the hauling occurred. g) No soil shall be transported to or from any site except as specified herein, or as approved by both the Director of Community Development and the City Engineer. h) The conditions of the permit, haul route, times and dates of operation, signage or traffic control are subject to revocation, revision or approval by both the Director of Community Development and the City Engineer. i) No changes to the approved haul route, times and dates of operation, dust control, signage or traffic control shall be made without approval by both the Director of Community Development and the City Engineer. j) Hauling operations shall be conducted in daylight hours only between the hours of 9:15 a.m. and 3:05 p.m. and 3:45 p.m. and 5:00 p.m. Monday through Friday, excluding Saturday, Sunday and City observed holidays. k) A minimum of three minutes of headway shall be allowed between truckloads. The maximum number of highway legal haul units used to haul the soil shall be no more than those needed to maintain the minimum headway. 1) Appropriate traffic warning signs and devices and a flagger shall be provided at the entrances to Tract 5161 on Poindexter Avenue and at the point of entry onto the public street from Tract 4975, or such export site as the Director of Community Development and the City Engineer may approve. The flagging C3GIC' ; Agenda Report Haul Route for Tract 5161, Cabrillo March 27, 2001 Page 3 operation shall be directed to controlling the entrance of the trucks used to haul the soil on and off the public street. m) All operations conducted by, or at the direction of, the developer shall conform to best management practices as mandated by the Clean Water Act and all amendments thereto. n) Haul operations shall be suspended on rain days. The suspension shall continue until soils on both the export and import sites have dried sufficiently that the haul truck tires do not pick up soil. o) The developer shall reduce disruption of traffic on the haul route due to the haul operation to the maximum extent practical. p) All portions of the haul route and intersecting streets within 500 feet of the haul route shall be swept daily. Additional sweeping shall be done when noticeable amounts of dust are on those streets. q) The soil shall be wetted to optimum moisture (ASTM D -1557) before loading. Each haul truck shall have all soil cleared from surfaces outside the bed before traveling on a public street. The tires of the haul trucks shall be cleaned of adhering soil before traveling on any public street. As an alternate to wetting the soil to optimum moisture, the soil may be covered by tarps during the haul. r) On -site haul routes and soil moisture conditioning measures shall be such to eliminate tracking or blowing soil onto City streets or adjoining property from the loading, hauling, dumping or distributing portions of the operation. Onsite operations shall be coordinated to avoid passage of haul trucks over wet soils that might adhere to the tires of the haul units. s) Excepting as specified herein, these conditions shall not displace, vitiate or negate any condition of law, permit or approval pertaining to any property involved, whether inside our outside of the City of Moorpark, or the operation of vehicles on public streets. t) The developer shall notify the Principal of Chaparral Middle School and all residents of Moorpark Estates living on the east side of Sierra Avenue between Poindexter Avenue and the driveway access to Mission Bell Plaza that heavy equipment will be moving onto and off of Tract 5161 and Agenda Report Haul Route for Tract 5161, Cabrillo March 27, 2001 Page 4 that the noise and potential dust may inconvenience the adjacent residents. The notification shall be delivered by the US Postal service using certified mail with a return receipt. Copies of the return receipts shall be provided to the City Engineer before the start of the import operation. The notification shall have a schedule of operations, the name of the developer, the name of a specific contact person on the developer's staff, the mailing address of the developer, the haul contractor's name and address and both daytime and 24 hour telephone contact numbers for the haul operation superintendent.