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MOORPARK CITY COUNCIL
AGENDA REPORT By'
TO: The Honorable City Council
FROM: Mary K. Lindley, Director of Community Services C
DATE: May 4, 2001 (CC Meeting of May 16, 2001)
SUBJECT: Approve a Budget Amendment for the Purchase and
Installation of Playground Equipment at Campus Park
and Authorize Execution of Installation Agreement
EXECUTIVE SUMMARY
The City Council is being asked to adopt Resolu
amending the FY 2000/01 budget to complete
Playground Equipment Project. If approved, the
would transfer $4,100 from the Park Improvement
the Campus Park project. This action would
project budget to $59,100.
BACKGROUND
tion No. 2001-,
the Campus Park
budget amendment
Fund, Zone 2, to
bring the total
With the adoption of the FY 2000/01 Budget, the Council
allocated $55,000 in funds from the Park Improvement Fund, Zone
2, for the purchase and installation of playground equipment for
the two playlots at Campus Park. Campus Park is one of the
City's oldest parks and it is the only park that still contains
the old wooden playground equipment purchased approximately 14
years ago.
The Parks and Recreation Commission assigned an Ad Hoc Committee
of two Commissioners to develop the design of the playlots. The
Ad Hoc Committee's design recommendation was forwarded to the
full Committee for its concurrence.
At staff's suggestion, the Commission elected to purchase
equipment from Miracle Recreation Equipment Company. Miracle has
a contract with the State that provides local agencies the
M: \MLindley \PARKS \campus park equip budget amend ccagd.doc
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Campus Park Play Equipment
Page 2
opportunity to purchase their equipment at a discounted rate.
The State performed formal bidding procedures, and agencies can
"piggyback" on the State's purchasing contract. Additionally,
Miracle offers a center stage design that cannot be provided by
other vendors. The City purchased Miracle equipment for both
Peach Hill and Campus Canyon parks last year and we are very
pleased with the quality.
The price of the equipment using the design recommended by the
Commission is $43,500.
Staff requested bid proposals on the installation of the
equipment from qualified contractors. The contractors were asked
to provide two cost proposals: 1) for equipment installation,
and 2) for removal and disposal of existing equipment. We
received five proposals. The bid results are as follows:
Schedule I Schedule II
Contractor Install Removal Total
Ryco Construction $22,000
Malibu Pacific
$12,975
Channel Island
$20,000
Hansen & Sons
$33,333
Premium Cons.
$13,189
$22,144
$44,144
$ 3,000
$15,975
$ 2,500
$22,500
$ 4,000
$37,333
$ 2,400
$15,589
As stated above, the City budgeted $55,000 for this project. If
the City were to contract for installation using the low bidder
(Malibu Pacific) for Schedule I, the total cost (equipment and
installation) would be $56,475. We could proceed with the
project by moving $1,475 from unexpended funds in the park
maintenance budget. However, if the City were to include removal
and disposal work in the contract, the low bidder would be
Premium Construction and the cost would be $59,089. In this
case, staff would need to request an additional $4,094 from the
Park Improvement Fund, Zone,2.
Removing large playground equipment can be difficult and time
consuming, especially the concrete footings, and the actual
disposal of the equipment presents logistical problems. Zone 2
of the Park Improvement Fund has approximately $190,000 and
could easily accommodate the additional cost. As a result, staff
proposes appropriating an additional $4,100 to cover the cost of
is
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Campus Park Play Equipment
Page 3
removal and disposal. This action, if approved, would bring the
total budget for this project to $59,100.
The Parks and Recreation Commission considered the bid results
at its meeting on May 7, 2001, and concurred with staff,
recommending an increase of the project budget by $4,100 and
contract for installation and equipment removal.
STAFF RECOMMENDATION (Roll Call Vote)
Adopt Resolution No. 2001 - , amending the FY 2000/01 budget by
transferring $4,100 from Park Improvement Fund, Zone 2, to the
Campus Park Playground Equipment Project budget and authorize
the City Manager to execute an agreement with Premium
Construction at a cost not to exceed $15,589 for removal and
installation.
Attachment A
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Camous Park Play Equipment
Page 4
RESOLUTION NO. 2001-
RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AMENDING THE FY
2000/01 BUDGET FOR PLAYGROUND IMPROVEMENTS
AT CAMPUS PARK BY APPROPRIATING $4,100 FROM
THE PARK IMPROVEMENT FUND, ZONE 2 (2102), TO
THE PARK MAINTENANCE EXPENDITURE BUDGET
(2400) .
WHEREAS, on June 21, 2000, the City Council adopted the FY
2000/01 Budget; and
WHEREAS, on May 16, 2001, staff presented the Council with
a report which requests the appropriation of $4,100 from the
Park Improvement Fund, Zone 2, for playground improvements at
Campus Park; and
WHEREAS, Exhibit "A" hereof describes said budget amendment
and its resultant impacts to the budget line items.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment to allocate $4,100 from the
Park Improvement Fund, Zone 2, and appropriate the same for
playground improvements, as more particularly described in
Exhibit "A" attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
the resolution and shall cause a certified resolution to be
filed in the book of original Resolutions.
PASSED AND ADOPTED this 16th day of May, 2001.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
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Campus Park Play Equipment
Page 5
Attachment A
Resolution No. 2001-
EXHIBIT A
Budget Revision
A. Fund Allocation:
Fund No.
Fund Name
Amount
2112
Park Improvement Fund, Zone 2
$4,100.00
$4,100.00
$59,100.00
B. Budget Appropriation:
BUDGET NUMBER
BUDGETED
REVISION
NEW BUDGET
2112.7800.7014.9631
$55,000.00
$4,100.00
$59,100.00
Approved to Form:
C x)00 3