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AGENDA REPORT BY:
TO: The Honorable City Council
FROM: Mary K. Lindley, Director of Community Services;/C
DATE: May 5, 2001 (CC Meeting of May 16, 2001)
SUBJECT: Approve Budget Amendment for Backup Generator Power
for the City Hall Annex Building
SUMMARY
The City Council is being asked to adopt the attached Resolution
which would amend the FY 2000/01 Budget by allocating funds for
the design of an electrical backup power system for the City
Hall Annex Building. Depending on the remaining capacity of the
existing generator, the cost to prepare an electrical design to
bring backup power to the Annex will be at a cost not to exceed
an amount of $4,400. Staff proposes using funds from the
unallocated General Fund Reserve to perform the work.
BACKGROUND
In light of the current energy crisis facing California and the
significant likelihood that the City will experience power
blackouts throughout the summer, staff is proposing that the
City secure backup power for the Annex Building.
The City contracted for the design and installation of the
existing power backup system to City Hall in 1995. At that time,
only City Hall proper was connected to the generator. This
excluded the Annex. The City installed a 60 kw, 100 gallon,
diesel powered generator, which when originally selected, had an
excess capacity of approximately 60 percent for anticipated
growth. At that time, the electrical demands from City Hall only
required 40 percent of the generator's capacity.
Annex Backup Power
Page 2
Since its installation, the Citrus Room was connected to the
generator because the room serves as the City's Emergency
Operation Center. Additionally, the City has added work stations
and office equipment in City Hall, which has increased the
potential demand on the generator's remaining capacity. Even
with power from the Citrus Room off, it is anticipated that City
Hall will demand a larger share of the generator's capacity than
the original 40 percent. Therefore, it is not possible to
determine whether or not the generator can accommodate the basic
power needs of the Annex without the analysis of an electrical
engineer.
The first step in the effort to provide the Annex with backup
power is to secure the services of an electrical engineer. Staff
contacted Lundeen and Associated, the firm that designed the
existing backup system, for a cost proposal (Lundeen and
Associates has a current Agreement with the City to provide
electrical design work for the AVCP Phase II Restrooms).
The cost proposal from Lundeen is as follows: If the existing
generator has sufficient capacity to accommodate the Annex's
needs, the cost to design the electrical connection will not
exceed $3,500. If, however, there is not sufficient capacity and
an additional generator is needed, design cost will not exceed
$4,400. This work is exclusive of the actual electrical
construction work that will follow. To give the Council an idea
of what it might cost to connect the Annex to the existing
generator, the electrical construction cost to connect the
Citrus Room to the existing generator in 1996, was $5,000.
Staff recommends that the Council authorize the City Manager to
amend the existing Agreement with Lundeen and Associates to
provide for a backup power system for the Annex. Additionally,
the Council is asked to appropriate $4,400 from the unallocated
General Fund Reserve to pay for the design work.
STAFF RECOMMENDATION (Roll Call Vote)
Adopt Resolution No. 2001 - , amending the FY 2000/01 Budget by
allocating $4,400 from the General Fund Reserve for the design
of a backup power system for the Annex and authorize the City
Manager to execute an amendment to the City's Agreement with
Lundeen and Associates to perform the design work.
Attachment
M: \MLindley \Facilities \Annex Backup Power ccagd.doc
Annex Backup Power
Page 3
RESOLUTION NO. 2001-
ATTACHMENT A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FY 2000/01
BUDGET TO ALLOCATE $4,400 FROM THE GENERAL
FUND RESERVE (1000) TO THE FACILITIES BUDGET
(1000.7620)
WHEREAS, on June 21, 2000, the City Council adopted the
budget for Fiscal Year 2000/01; and
WHEREAS, a staff report has been presented to said Council
requesting a budget amendment allocating $4,400 to the
Facilities Division budget from the General Fund Balance; and
WHEREAS, Exhibit "A" hereof describes said budget amendment
and its resultant impacts to the budget line item(s); and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment allocating $4,400 to the
Facilities Division budget from the General Fund Balance as more
particularly described in Exhibit "A" attached hereto is hereby
approved.
SECTION 2. The City Clerk shall certify to the adoption
of the resolution and shall cause a certified resolution to be
filed in the book of original Resolutions.
PASSED AND ADOPTED this 16th day of May, 2001.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
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Annex Backup Power
Page 4
Attachment: Exhibit A
Resolution No. 2001-
EXHIBIT A
Budget Revision
A. Fund Allocation:
Fund No.
Fund Name
Amount
1000.5500
General Fund - Community Services Department
$4,400
$4,400
$4,400
B. Budget Appropriation:
BUDGET NUMBER
BUDGETED
REVISION
NEW BUDGET
1000.7620.XXXX.9103
$0
$4,400
$4,400
Approved to Form:
M: \MLindley \Facilities \Annex Backup Power ccagd.doc1,