HomeMy WebLinkAboutAGENDA REPORT 2001 0606 CC REG ITEM 11DITEM
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MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Deborah S. Traffenstedt, ATCM /City Clerk
DATE: May 23, 2001 (CC Meeting of 6/6/01)
SUBJECT: Consider Approval of a Resolution Authorizing the
Destruction of Certain Records
BACKGROUND AND DISCUSSION
Government Code Section 34090, et. seq., authorizes the destruction
of City records that are no longer required, with the approval of
the legislative body by resolution and the written consent of the
City Attorney. The City Attorney's written consent is included with
the attached draft resolution. The records that are intended to be
destroyed are correspondence related records (referred to as
chronological files) older than two years. The proposed destruction
of records is consistent with the City Council's approved Records
Retention Schedule.
STAFF RECOMMENDATION
Adopt Resolution No. 2001-
Attachment: Draft Resolution
C11 19 0
RESOLUTION NO. 2001-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF MOORPARK, CALIFORNIA, AUTHORIZING
THE DESTRUCTION OF CERTAIN RECORDS
WHEREAS, Government Code Section 34090, et. seq.,
authorizes the destruction of City records, documents,
instruments, books, or papers after the same are no longer
required, with the approval of the legislative body by
resolution and the written consent of the City Attorney.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council finds that the records set
forth in Exhibit "A ", attached hereto, are older than two years;
do not affect title to real property or liens thereon; are not
court records or matters of pending or threatened litigation;
and are not minutes, ordinances or resolutions of the City
Council or any board or commission of the City; and are not
records required to be kept by statute.
SECTION 2. The City Council also finds that the City
Attorney and the City Clerk have given written consent to the
destruction of said records, as shown on Exhibit "A."
SECTION 3. The City Council hereby authorizes the City
Clerk to destroy the City Records listed in Exhibit "A ".
SECTION 4. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be
filed in the book of original resolutions.
PASSED AND ADOPTED this 6th day of June, 2001.
ATTEST:
Patrick Hunter, Mayor
Deborah S. Traffenstedt, City Clerk
Attachment:
Exhibit "A"
1
EXHIBIT "All
RECORDS DESTRUCTION CONSENT
Location Description of Record Date
Vault Chronological (Correspondence) Files Prior to
Storage April 1999
Citation: California Government Code, Section 34090
* See attached file listings
Consent to Destruction:
to
Jose p-fi M. Monte *�z
Acting City Attorney
Deborah S. Traffenste dt Date
City Clerk
Chronological Files to be Destroyed
City Manager's Office
Carolyn Greene
9/90; 1/91 -12/91
Management Analyst
Susan Cauldwell
11/88 -7/91
Administrative Assistant
Deborah Broussalian
1/89 -12/89
Administrative Secretary
Deborah Broussalian /Kim Dingbaum
1998
Executive Secretary
Marshall Julian
1984
City Manager
Jerry Forde
1986 &
Administrative Assistant
1/87 -12/87
Thomas P. Genovese
1985, 1/86 - 12/88
Deputy City Manager
Richard Hare
10/88 -12/89
Deputy City Manager
City Clerk's Dept.
Susan Meyer 12/97 -2/99
Records Clerk /Deputy City Clerk
Lisa Pope 10/97 -1/99
Deputy City Clerk
Approved for Destruction
Deborah Traffenstedt Date
ATOM /City Clerk
Chronological Files to be Destroyed
Community Services Dept.
Thomas Coyle
Community Services Assistant
Debby Harness
Recreation Coordinator
Chris Echeverri
Administrative Intern
Faye Beaver
Facilities Coordinator
Faye Beaver
Maintenance & Operations Supervisor
Scott D. Smith
Recreation Coordinator
Stacey Winker
Director of Star Club
Dale Long
Recreation Coordinator
Cindy Turner
Recreation Supervisor
Ross Blackmer
Recreation Supervisor
Randy Bailey
Recreation Supervisor
Allen Walter
Maintenance & Operations Supervisor
Philip Newhouse
Director of Community Services
Approved for Destruction:
1984; 1/85
1985
1985 -1989
1990
1986 -1987
12/87
7/87- 12/87; 4/88 -9/88
7/88 -6/89
7/89 -4/90
2/89 -7/89
10/94 - 12/95, 1/96 -7/96 &
10/96 -12/97
12/87; 1/88 -5/88;
8/88 -9/88; 1/89 - 12/89
lof
ndley Dane}
ty Servig4es Director
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