HomeMy WebLinkAboutAGENDA REPORT 2001 0606 CC REG ITEM 11JMOORPARK CITY COUNCIL
AGENDA REPORT
TO: The Honorable City Council
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FROM: Mary K. Lindley, Director of Community Services tvc
DATE: May 27, 2001 (CC Meeting of June 6, 2001)
SUBJECT: Budget Amendment for the Design of Backup Power System
for Arroyo Vista Recreation Center
SUMMARY
The City Council is being asked to adopt the attached
resolution, which would amend the FY 2000/01 budget by
allocating $8,000 to design a backup power system (generator)
for Arroyo Vista Recreation Center (AVRC).
DISCUSSION
In light of the current energy crisis facing California and the
significant likelihood that the City will experience power
blackouts throughout the summer, staff is proposing that the
City secure backup power for AVRC.
When a power blackout occurs, all business at AVRC comes to a
standstill. Staff is not able to answer the phones, process
recreation registrations or facility rentals, operate their
computers and other office machines, and what little work they
can perform must be done without lights. Additionally, should
the power blackouts occur during scheduled classes and building
rentals, these activities will be disrupted and the City may be
faced with refunding fees. As a result, the anticipated power
blackouts will create significant inconveniences for the public
and non productive staff time.
An additional consideration for AVRC is the need to ensure that
the sewer pump and grinder remain fully operational when
necessary. The sewer pump and grinder handle all of the park's
\ \MOR PRI SERV\ home_ folders \MLindley\Facilities\AVRC Backup Power ccagd.doc
sewage, including the Recreation Center. When the sewage level
in the system reaches a certain level, the grinder and pump are
activated and the waste is pumped into the main sewage line
located in Tierra Rejada Road. If the sewage level rises too
high, and /or waste material is not sufficiently grinded, the
potential for burning out the pump's motor is great.
The first step in the effort to provide AVRC with backup power
is to secure the services of an electrical engineer. Staff
proposes to secure the services of Lundeen and Associates, the
firm that designed the existing City Hall backup system, for a
cost not to exceed $8,000. The design effort will be funded from
the FY 2000/01 Budget. The scope of work will include a
connection from the backup power system for AVRC to the sewage
pump, if determined feasible. If not, the electrical engineer
will be asked to identify and design a separate backup power
system for the pump.
The cost to purchase and install a backup power generator to
serve AVRC is estimated to be approximately $55,000 based on the
City's cost for the generator at City Hall. Staff will have a
better idea once the electrical engineer has completed his
analysis. The cost to perform this work has been included in the
draft FY 2001/02 Budget currently under consideration by the
City Council.
Staff recommends that the Council authorize the City Manager to
amend the existing Agreement with Lundeen and Associates to
provide for a backup power system for the Annex. Additionally,
the Council is asked to appropriate $8,000 from the unallocated
General Fund Reserve to pay for the design work.
STAFF RECOMMENDATION (Roll Call Vote)
Adopt Resolution No. 2001 -_, amending the FY 2000/01 Budget by
appropriating $8,000 from the General Fund Reserve for the
design of a backup power system for the Arroyo Vista Recreation
Center and sewer pump, and authorize the City Manager to execute
an amendment to the City's Agreement with Lundeen and Associates
to perform the design work.
Attachment
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ATTACHMENT A
RESOLUTION NO. 2001-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FY 2000/01
BUDGET TO ALLOCATE $8,000 FROM THE GENERAL
FUND RESERVE (1000) TO THE FACILITIES BUDGET
(1000.7620)
WHEREAS, on June 21, 2000, the City Council adopted the
budget for Fiscal Year 2000/01; and
WHEREAS, a staff report has been presented to said Council
requesting a budget amendment allocating $8,000 to the
Facilities Division budget from the General Fund Balance; and
WHEREAS, Exhibit "A" hereof describes said budget amendment
and its resultant impacts to the budget line item(s); and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment allocating $8,000 to the
Facilities Division budget from the General Fund Balance as more
particularly described in Exhibit "A" attached hereto is hereby
approved.
SECTION 2. The City Clerk shall certify to the adoption
of the resolution and shall cause a certified resolution to be
filed in the book of original Resolutions.
PASSED AND ADOPTED this 6th day of June 2001.
ATTEST:
Patrick Hunter, Mayor
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit A
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Resolution No. 2001 -1845
EXHIBIT A
Budget Revision
A. Fund Allocation:
Fund No.
Fund Name
Amount
1000.5500
General Fund - Community Services Department
$8,000
$8,000
$12,400
B. Budget Appropriation:
BUDGET NUMBER
BUDGETED
REVISION
NEW BUDGET
1000.7620.XXXX.9103
$4,400
$8,000
$12,400
Approved to Form:
-9--
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