HomeMy WebLinkAboutAGENDA REPORT 2001 0905 CC REG ITEM 11HITEM I (. 9 .
CITY OF 7NIOORP.A.RX, CALIF R"' A
of
Moorpark City Council�.
Agenda Report
To: The Honorable City Council
From: Kenneth C. Gilbert, Director of Public Works Q1 *
Date: August 24, 2001 (Council Meeting 9 -5 -01)
Subject: Notice of Completion for the Widening of Los Angeles
Avenue East of Leta Yancy Road
DISCUSSION
A. Background
On March 21, 2001, the City Council awarded a contract to
Asphalt Professionals, Inc. for the construction of a project
to widen the south side of Los Angeles Avenue along the
frontage of the old Caltrans Maintenance Yard just east of
Leta Yancy Road.
B. Project Scope
The scope of the project called for the construction of
additional pavement width, curb, gutter, driveway, asphalt
sidewalk and related work.
C. Right -of -Way
Full width right -of -way has not yet been conveyed at this
location. It is apparently the intent of Caltrans to retain
the street right -of -way when they market this surplus
property.
L A Ave at Caltrnas Yard cmp
000284
L. A. Ave. Widening [Caltrans Yard]: Completion
August 24, 2001
Page 2
D. Change Orders
Two (2) Change Orders were issued for this project, generally
described as follows:
Change Order Description Cost ($) Note
1 Pavement Sub- Over excavate and place 3,753.91 a
structure extra base and geo- fabric
2 Gate Repair and modification 577.50
Total 4,331.41
Notes:
a) Required by sub- surface conditions and designed and
constructed per Caltrans requirements.
E. Quantity Adjustment
Invariably with Public Works projects the final actual
quantity required for each of the bid items will differ
somewhat from the engineer's estimate of quantities set forth
in the bid documents. Accordingly, the final contract cost
will differ from the bid amount, based upon the actual
quantity of each item required to complete the project.
The cost of significant variances in quantities required to
complete the work is summarized as follows:
Item
Description
Cost ($)
Note
1
Roadway excavation
959.14
1
2
Processed Misc. Base
403.92
1
3
A/C Pavement
2,288.88
1
4
A/C Sidewalk
(373.73)
5
PCC Curb & Gutter
122.09
Total for Adjusted Quantities
3,400.30
Notes:
1) Per Caltrans field requirements.
F. Fiscal Impact
1. Final Construction Cost: The final construction costs are
summarized as follows:
._ ......... - - -- .... --- .............. --- ............ -- ._._.......... - - - -- ._._. _...._......._...._......._._._
Description
. - -- --- ............ - ............ -- ........... -
Prior Year ($
Bid Amount
38,817.09
:,hange Orders
4,331.41
Duantity Adjustments
3,400.25
Total
46,548.75
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L. A. Ave. Widening [Caltrans Yard]: Completion
August 24, 2001
Page 3
2. Change Orders & Quantity Adjustments: The scope and cost
of Change Orders and Quantity Adjustments is summarized
above.
3. Total Construction Costs: In addition to the above
described contract costs, certain other construction costs
were incurred by the City to facilitate the termination of
the water service to the property. The City funded
contract traffic control costs [$350.00] to enable the
County Waterworks District to terminate the service
lateral connection to the water main located on the north
side of the street. A summary of all construction costs is
as :
....-----.........-----._..........----._._ ...............---._._._............----_-._ ...._._......._................ --_------._. _.... . ............. .. ........ -- .......... ---- ............. _ ... _ ._ ....... ---- ....... _--- ......:
Description Prior Year ($)'
Contract costs 46,548.75
Added Traffic Control 350.00
Total 46,898.75
_._......._.___ _..._._._._._-_....... _._._.___........._._._.___.__. _ .............
4. Total Project Costs: The final project costs are
summarized as follows:
- ._._....... -- ......... - .- .......... - -- .............------._._._......._......._....--------._ ._._............. ............ -- - -
Description
- - - -- ...(.
._.......... - - ......... _-............._.__......--
Prior Year ($)
Design
7,480.00
Construction
46,898.75
Inspection [City Staff - estimate]
1,000.00
Total
55,378.75
5. Funding Source: The funding source for this project
[Project 2501 -8310- 8006 -xxxx] is the Los Angeles Avenue
AOC Fund [ Fund 25011.
6. Budget Summary: A re -cap of the FY 2000/2001 Budget for
the subject project is as follows:
Account Number
Current Budget ($)
-- ... $) .............. ual .. ......._ ._.__.......... Cost .._ _._.......... - ........ .._._.__._............._.......
Act (
- -- _......._..............
Sur lus
Design
10,000
7,480
2,520
Construction
80,000
46,899
33,101
Inspection
10,000
1,000
9,000
. .. -- Total - ............ - -- ........... ...... - ...... -
------- - - -_._ ._......._ ...................... 100, 000
........................
55,379 ._.__
--- .......... _ ..............
44,621
Note: Surplus
Appropriations
will be released
back to
Funds when the project
is completely closed -out.
7. Outstanding Matters: Staff is still working with the
contractor to resolve the final cost for a number of the
Change Orders. At the conclusion of those negotiations,
the final project costs could be slightly different than
the above summary. It is not anticipated that the final
costs will exceed the budget amount.
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L. A. Ave. Widening [Caltrans Yard: Completion
August 24, 2001
Page 4
G. Final Inspection and Acceptance
The City has completed a final inspection of the project and
has found the work to be acceptable. At this time it would
be appropriate for the City Council to accept the project as
completed and direct the City Clerk to file a Notice of
Completion to start the final lean period.
H. Release of Retention
If the recommended action is taken, the Notice of Completion
will be forwarded to the County Recorder for recordation.
Absent the receipt of any Stop Notices from subcontractors
or suppliers, thirty -five (35) days after the date of the
recordation of the Notice of Completion, the ten percent
(100) retention could be paid.
As mentioned above [Section F -71, staff is still in
negotiations with the contractor to determine the final cost
of certain Change Orders. It is the intent of staff to not
release the retention until after these negotiations are
finalized and the Change Orders signed.
RECOMMENDATION
Accept the work as completed.
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