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HomeMy WebLinkAboutAGENDA REPORT 2001 0905 CC REG ITEM 11JTO: FROM: DATE: MOORPARK CITY COUNCIL AGENDA REPORT Honorable City Council -105.10 + -r c-> - ITEM ACTION- 4do�ecl �5o Zoot-i$Fsa sY. - Deborah S. Traffenstedt, ATOM /City Clerk -__D5T August 28, 2001 (CC Meeting of 9/5/01) SUBJECT: Consider Resolution Amending the Salary Plan for Competitive Service, Non - Competitive Service, and Hourly Employees and Rescinding Resolution No. 2001 -1861 and Consider Resolution Amending the Classification Plan and Rescinding Resolution No. 1843 BACKGROUND Attached to this report is a draft resolution amending the Salary Plan to incorporate changes to salary ranges for management (non- competitive service) division head and department head positions, to create new finance positions (Budget and Finance Manager and Accountant I and II), to change the Public Works Supervisor/ Inspector from a competitive service to a non - competitive service position and revising the title to Public Works Supervisor, to change the Teen Coordinator from an hourly to a competitive service position, and to revise the vector control positions titles to Vector /Animal Control Specialist and Technician. Revisions to positions are shown with legislative format in the attached Salary Plan. The actual salary tables that were adopted in July 2001 (to incorporate a cost -of- living increase) have not been revised, with the exception of a new effective date (the salary tables are not included with the attachment to this report, but will be included in the final resolution) . Also attached is a draft resolution amending the Classification Plan to add new job descriptions for Accountant I and II and Budget and Finance Manager; amend the Public Works Supervisor/ Inspector position title and essential functions; amend the vector control positions to Vector /Animal Control Specialist and Technician positions with a revised list of essential functions and knowledge, abilities, and experience and training requirements; add identification of positions exempt from overtime; add consistent California driver's license requirements; and other minor editorial 000295 Honorable City Council Meting of September 5, 2001 Page 2 corrections. Only the new or substantially revised job descriptions are included with the attached resolution. A complete copy of the revised Classification Plan is available for review upon request (arid will be included with the final resolution). DISCUSSION Proposed revisions to salary ranges for division head,'department head, Assistant City Manager and City Manager positions were previously discussed with the Council and are intended to facilitate recruitment efforts as well as to encourage retention of qualified staff. The salary range revisions for management positions are shown with legislative format in the attached revised Salary Plan and are consistent with amounts budgeted for salaries in ''the fiscal year budget adopted in June 2001 (i.e., a budget amendment is not required). A review of salary surveys for comparable jurisdictions showed a salary- shortfall for the Moorpark management positions from 10 -20+ percent. The increase in range for all management positions on the attached revised Salary Plan is 5 percent, with the exception of Administrative Services Director, Assistant to City Manager /City Clerk, Planning Manager, and the new Budget and Finance Manager position. Previously, the Administrative Services Director and Assistant to City Manager /City Clerk had a lower range of 74, with the other department head positions at range 79. All department head positions are now shown as having the same range of 79 -81. The division head positions of Planning Manager and Budget and Finance Manager are shown as having a range of 71 -74, due to the level of responsibility for those positions, and to facilitate recruitment efforts. While the ranges are proposed to be changed for management employees, the new ranges do not result in an ,increase in ''salary at this time. For example, a management employee currently employed at range 74, step F ($38.43 /hour) , would be changed to range 79, step A ($38.43 /hour). Management employees currently at the top of their range would be eligible for up to a 5 percent merit raise at the time of their next performance evaluation. The new finance positions of Budget and Finance Manager and Accountant I and II are proposed to be created to allow for a more traditional staffing situation. The Budget and Finance Manager would supervise all accounting /finance staff and would function as a division head reporting to the Administrative Services Director. The! restructuring is proposed to assist in recruitment efforts. Past recruitment efforts for Finance /Accounting Manager position have not been successful. The Budget and Finance Manager would supervise the newly proposed Accountant I or II position. The 0 -5' Honorable City Council Meeting of September 5, 2001 Page 3 finance position changes are shown with legislative format in the attached revised Salary and Classification Plans. The attached revised Salary Plan includes the change of the Public Works Supervisor/ Inspector position from competitive service to management (changed from range 60 to 62). The job description in the Classification Plan has also been revised (as shown with legislative format), including the change of the position title to Public Works Supervisor and changes to the list of essential functions. The proposed revisions better reflect the actual responsibilities of the position, including supervisory duties and overtime requirements. The attached revised Salary Plan also includes the position title change for the vector control positions to Vector /Animal Control Specialist and Technician. The attached revised Classification Plan includes revised job descriptions for both positions, including changes to essential functions and knowledge, abilities, and experience and training requirements. The change to the Teen Coordinator from an hourly to a competitive service, full -time position is consistent with the Council's budget approval in June 2001, and is shown with legislative format in the attached Salary Plan. No change to the Teen Coordinator job description is required. Other Classification Plan amendments include the addition of language identifying all positions exempt from overtime and consistent California driver's license requirements, and minor editorial corrections. STAFF RECOMMENDATION Adopt Salary Plan Resolution No. 2001 -� and adopt Classification Plan Resolution No. 2001 Attachments: 1. Draft Salary Plan Resolution 2. Draft Classification Plan Resolution 0 90 RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE SALARY PLAN FOR COMPETITIVE SERVICE, NON- COMPETITIVE SERVICE AND HOURLY EMPLOYEES, AND RESCINDING RESOLUTION NO. 2001 -1861 WHEREAS, the City Council at its meeting on June 20, 2001, adopted a new Salary Plan to implement a 2.9 percent (2.9 %) cost - of- living increase to all salary ranges and to also increase by one -half percent (.5 %) the deferred compensation payment to be paid to regular full -time and part -time employees; and WHEREAS, changes are proposed to the Salary Plan to incorporate changes to salary ranges for management (non - competitive service) division head, department head, Assistant City Manager and City Manager positions; to create new finance positions (Budget and Finance Manager and Accountant I and II); to change the Public Works Supervisor /Inspector from a competitive service to a non - competitive service position and revising the title to Public Works Supervisor and the range from 60 to 62 revising the position titles for Vector Control Specialist and Technician positions to Vector /Animal Control Specialist and Technician; to change the Teen Coordinator from an hourly to a competitive service position; and to add identification of positions exempt from overtime. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The salary plan of hourly rates is hereby adopted for all of the positions herein listed: Non - Competitive Service Positions* Salary Range City Manager -993 Assistant City Manager 43 -85 Deputy City Manager $1.83 Community Development Director 79 -81 Community Services Director 79 -81 Public Works Director 79 -81 Administrative Services Director 4479 - -81 Assistant to City Manager /City Clerk 4479 -81 Budget and Finance Manager 71 -74 Planning Manager 71 -74 Redevelopment Manager X71 Administrative Services Manager 6471 All Non - Competitive Service Positions are exempt from payment of overtime. Resolution No. 2001-1861 - Page 2 Finance /Accounting Manager Accountant II Senior Management Analyst Accountant I Management Analyst Information Systems Supervisor Public Works Supervisor Salary Ranae -f-9 71 A&-5-6 7 -6-5-6 7 62 -6-86 2 -6-8-6 2 62 Competitive Service Positions Salary Range Senior Planner ** 64 Associate Planner 60 Recreation Supervisor 59 Maintenance Supervisor 59 Vector /Animal Control Specialist 59 Assistant Planner 56 Human Resources Analyst 56 Executive Secretary 52 Planning Technician II 52 Code Enforcement Officer II 51 Account Technician II 51 Human Resources Assistant 51 Senior Center Coordinator 51 Recreation Coordinator II 51 Deputy City Clerk II 50 Recreation Coordinator I 47 Account Technician I 46 Administrative Services Technician 46 Deputy City Clerk I 46 Senior Maintenance Worker 45 Administrative Secretary 43 Maintenance Worker III 41 Planning Technician I 41 Vector /Animal Control Technician 41 Code Enforcement Officer I 40 Crossing Guard Supervisor 39 Secretary II 39 Receptionist 39 Teen Coordinator 39 Account Clerk II 38 Records Clerk 38 Maintenance Worker II 37 Account Clerk I 34 Competitive Service positions designated as exempt from the payment of overtime. 1"� 1) , Resolution No. 2001 -861 Page 3 Secretary I Clerk Typist Maintenance Worker I Salary Range 29 20 18 Hourly Positions * ** Salary Range Information Systems Technician 46 T 3 e -s ea rdinator Program Director 34 Recreation Assistant 32 Recreation Leader III 32 Intern 30 Laborer /Custodian III 28 Recreation Leader II 22 Clerk 22 Administrative Aide 20 Laborer /Custodian II 18 Crossing Guard 18 Recreation Leader I 14 Clerical Aide II 14 Laborer /Custodian I 10 Clerical Aide I 6 Recreation Aide 6 SECTION 2. The corresponding salaries for the ranges established in Section 1. are attached hereto and incorporated herein as "Hourly Salary Schedule" Table. Also attached for information purposes are "Bi- Weekly Salary Schedule ", "Monthly Salary Schedule" and "Annual Salary Schedule" Tables. SECTION 3. The Salary Plan is based on ranges of two and one - half percent (2.5 %) and step increases of two and one -half percent (2.5 %) with a total of eleven (11) steps. The bi- weekly rate is based on multiplying the hourly rate by 80 hours. The annual rate is calculated by multiplying the bi- weekly rate by twenty -six (26) pay periods. The monthly rate is calculated by dividing the annual rate by twelve (12) months. SECTION 4. Effective with the payroll period beginning June 30, 2001, City shall pay a deferred compensation contribution into a City approved deferred compensation program, for enrolled regular full -time and regular part -time employees, and the contribution amount shall be as follows: City Manager - Three percent (3.0 %) of gross base salary, Department Head positions - two and, one -half percent (2.5 %) of gross base salary, and all other Management and Y* An employee in a designated hourly position maybe hired as res4ular art -tune consistent with the definition in the City's Personnel Rules. 01 0 0 30 Resolution No. 2001 -x:861 Page 4 Competitive Service regular full -time and regular part -time positions - Two percent (2.0 %) of gross base salary. Gross base salary is defined as wages paid as described in the Salary Plan (reference Section 3. herein) plus any additional wages paid to the employee which are calculated as a percent of the Salary Plan wages (excluding deferred compensation payment). SECTION 5. Effective with the payroll period beginning June 30, 2001, City shall pay compensation to regular non- competitive and competitive service employees at the rate of thirty cents ($.30) per hour for all hours actually worked, including vacations and City holidays, but not for any other time off (sick leave, disability, etc.) for up to forty (40) hours per week for those regular employees with the demonstrated ability to effectively speak and understand Spanish. Qualification for this pay shall be determined by the City Manager at his /her sole discretion. SECTION 6. Implementation of salary adjustments for positions noted in Section 1., herein, shall be limited by the performance review system. Employees shall be evaluated prior to their anniversary date, and salary adjustments shall be effective as of the first day of the pay period in which the anniversary date occurs. SECTION 7. The implementation of this Salary Plan shall be applicable to the payroll period beginning. July 28, 2001, except as otherwise indicated in Sections 4 and 5 herein. SECTION B. Resolution No. 2001 -1861 is hereby rescinded in its entirety. SECTION 9. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 5th day of September, 2001. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Exhibit A: Salary Tables (Hourly, Bi- weekly, Monthly, and Annual) 0003 RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ESTABLISHING A REVISED CLASSIFICATION PLAN AND JOB DESCRIPTIONS FOR NON- COMPETITIVE AND COMPETITIVE SERVICE EMPLOYEES AND RESCINDING RESOLUTION NO. 2001 -1843 WHEREAS, the City Council adopted Resolution No. 2001 -1843 on May 16, 2001, establishing a revised classification plan and job descriptions for Non- Competitive and Competitive Service employees; and WHEREAS, the Council has determined that revisions to the Classification Plan are appropriate to add Accountant I and II and Budget and Finance Manager job descriptions; amend the Public Works Supervisor /Inspector position title and essential functions; amend the Vector Control positions to Vector/Animal Control Specialist and Technician positions with a revised list of essential functions and knowledge, abilities, and experience and training requirements; add identification of positions exempt from overtime; add consistent California driver's license requirements; and other editorial corrections. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. All job descriptions attached as Exhibit A to this resolution are hereby adopted as the City's Classification Plan for all included employees in both the Non - Competitive and Competitive Service. SECTION 2. The City Manager shall have the authority to make temporary additions or deletions to the Classification Plan in the interest of efficient and effective administration of the Plan. Such alterations shall not become an approved part of the Plan until adoption by City Council resolution. SECTION 3. Resolution No. 2001 -1843 is hereby rescinded. SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. Resolution No. 2001 - Page 2 PASSED AND ADOPTED this 5th day of September, 2001. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Exhibit A: Classification Plan Job Descriptions 101 Resolution No. 2001- Page 3 EXHIBIT A City of Moorpark Classification Plan and Job Descriptions 0 0 0 311 0 8 Resolution No. 2001 - Page 14 Av MMZYVI ROM Class specifications are intended to present a descriptive list of the range of - duties ...performed by qmployees in the class. Specifications are not intended to reflect, all duties performed within..the job. DEFINITION To perform a variety of professional accounting duties in support of accounting programs including accounting and -- financial reporting; to prepare, maintain and review financial records and reports; and to perform a variety of tasks relative to assigned areas of responsibility. This position is non-c2Tp��t, y s ---------- - --------- - ---- - - ervice, overtime exempt. Accountant I—This class is distinguished from the Accountant II • the need for a greater level of.supervision and training based on less of experience and ability to work indep��aqi��ijtjy. Accountant II—Employees within this class are distinquished fron the Accountant i by the performance of the full range of essential and marginal -- functions and abilit-y. to work independently with only occasional instruction or assistance, and ------- - years of experience exceeding the minimum requirements. Essential Functions: Perform a variety of accounting duties in support of accounting programs including accounting, financial reporting and fixed assets; prepare monthly journal entries; review and authorize claim vouchers. 2. Provide res2onsible staff assistance and support to the Finance Manager. 3. Participate in the posting, balancing and reconciliation of the general ledger and subsidiary, accounts; ensure all transactions comp�y with accepted accounting practices. 4. Monitor and balance various accounts; verify availability of funds; classify expenditures and revenues; research and analyze transactions to resolve problems. 5. Prepare a variety of monthly, periodic and annual financial - - - ---- -----_---- --------- - ------------- - and statistical reports and accounting summaries required by the City, Redevelopment Agency and outside agencies. 6. Update the chart of accounts in the financial management information system; respond to inquiries and provide - --------- -------- information regarding account numbers. 7. Recommend and assist in the division goals and objectives procedures.. )aration and implementation of 8. Assist in the annual closing of the City's financial records and in the compilation and review of the annual budget. 9. ...... . . . Pa....r.....t.. . i...c.....i... pate in the maintenance . -o—f - ..--. - general . - ledqer and accounting control records; reconcile various b a n k accounts to the general ledger including travel, bond and coupon, deposits, and investments. 10. Prepare the annual financial report including production of - - -- -lead sheets, verification of account and fund balances, comparison of previous and current year revenues and expenditures., . preparation and input of statements for internal and external use. 11. Prepare audit schedules and confirmations; respond to inquiries from auditors and provide information within area of assignment. 12. Assist other departments in Preparation and maintenance of financial records. - - - - --- ------- - ---------------- 13. Conduct and ..prepare _...reports on financial and revenue studies as directed. 14. Serve as emergency response worker as necessary. 15. Perform related duties and responsibilities as required. 01 0 0 31 -IOX-0 Resolution No. 2001 - Page 16 *perations, services and activities of governmental f inance ani accounting- programs financial reporting and fixed assets. ........... ........ . . .............. . aq[ ------- Generally accepted finance and accounting principles and procedures. Principles and practices of general ledger preparation, maintenance and reconciliation. Principles and Practices of mathematics and statistics. Principles and practices of budgeting. Governmental accounting principles, theories and practices. Financial research and report preparation methods and techniques. Automated financial management -- systems. ----------- - - ---------- Modern office procedures, methods and equipment. Purchasing practices and procedures. Pertinent Federal, State, and local laws, codes and regulations. Perform level accounting duties in accounting, financial reporting and fixed assets. Conduct financial research and analysis. Examine, complete and analyze detailed financial documents, forms and records. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working - ._relationships relationships with those contacted in the course of work. ...- ........ . . . . ............... Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility.- Prepare a variety of financial statements, - - - ----------- ............... and analyses. Operate and use modern office equipment including- --- adding --- - - * _­ machine, typewriter, fax machine or fax/modem, personal computer or terminal, printers and .copiers. Utilize computer equipment and software to produce complex reports, informational items, tracking sy.s.....t... ems - and related documents. - . - . . - - - . . . --_._.- Apply F ederal, State and local la ws and re gu la t i on s per t ai n in g t o accounting and auditing activities. Conduct sound audits of financial records. Maintain . physical condition appropriate to the performance of duties uties and responsibilities. assigned ­­ - ------ Maintain mental which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio/visual discrimination and perception to the necessary for the successful performance of assigned duties. ­....- . ......... Resolution No. 2001 - Page 17 Experience and Training Guidelines Any combination of e��perience and training that would likely provide the required knowledge and abilities is qualifying. A and abilities would be: Two years of increasingly re.sponsible municipal f inance and accounting in a governmental agency. Equivalent to a Bachelors degree from an accredited college or university with major course work in accounting, finance, or a related field. Accountant II Experience: Four years of increasingly responsible municipal finance and accounting in a governmental agency. Equivalent to a Bachelors degree from an accredited college or university with major course work in —accounting, finance, or . . . ........ . --------- - - ------- ....... . .............. a related field. License or Certificate: Possession of, or ability to obtain and maintain an appropriatei valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office -- environment; exposure - -to computer screens. - - --------- --------- Physical Conditions: Essential' functions mav require maintaining. condition - ------------- ---- 2hysical necessary for sitting for prolonged perio-d-`s---o-­f' time_;. light carrying, pushing and pulling; reach talking; hearing; near acuity. ��g Resolution No. 2001 - Page 52 Class specifications are intended to present ajescriptive list of the range of duties ­performed by employees in the class. specifications are not intended to reflect all dutiesaerforred within the job. To supervise all municipal accounting and budgeting functions; to supervise, assign and review the work of staff responsible for one or more assigned items of finance functions including accounting payables and receivables billing, bond issuance, investments, cash management, payroll, budgeting and tax compliance activities; to produce various financial reports and conduct special financial studies. This position is non-cqMetitive service, overtime exempt_. Receive.s . general direction from the Administrative Services r) i ,r'='- -F ^-&- Exercises direct supervision over professional, technical and clerical staff.. ESSENTIAL FUNCTION STATEMENTS: Essential duties ma include, but are not limited to, the following: 1. Provide technical assistance and training to City staff in matters related to financial accounting and budget 2. Provide responsible staff assistance and support to the Administrative Services Director. 3. Develop and maintain chart of accounts. 4. Oversee and coordinate the annual audit process; ensure the timely delivery of financial documents and infort and auditing standards. 5. Review financial registers, . journals, and related documents prepared by others; recommend and implement changes in accounting, financial and auditing ­,systems and procedures; prepare, audit and supervise the distribution of financial reports. GO 0 0 31 "1" 3-4, Resolution No. 2001 - Page 53 6. Plan, prioritize, assign, supervise and review the work of staff responsible for financial services including accounts payablei receivable, cash management, billing, tax c2T liance - --------- - - --------------- - . ............ ----- - ------------------- - - ------------------ — and reporting; supervise and occasionally perform the 2reparation and posting of journal entries to record revenuesf transfers, payments, and correct expenditures. 7. Recommend and assist in the �J n and implementation of division goals and objectives; implement- - ----- a --------- 2rocedures. .. pproved..policies and 8. Establish schedules and methods for providing assigned financial services; identify resource needs; -- review. needs with ------ - - --------- appropriate management staff; allocate resources accordingly. 9. Maintain City contracts; monitor contract . payments; ensure contracts are within budget requirements; ensure compliance with contract obligations. 10. Analyze revenue- generating and cost-reduciqq propo als for s capital and operating programs; prepare revenue projections and provide revenue management. 11. Participate in the preparation, development and administration of the City-wide budget; develop estimates of funds needed for staffing and related expenses; ..approve expenditures and implement a.ppropriate budget adjustments. 12. Participate in the selection of finance staff; provide or coordinate staff training; work with eLn2lovees to correct deficiencie.s.;..implenient discipline procedures 13* Participate in the preparation and administration of assigned 6 ---- - - ------ -- ------- ------ - --- budget; omplete line item budget analysis as....assigned; submit budget recommendations; monitor expenditures. 14. Monitor- legislative developments related to finance and accountinq_matters; evaluate impact on City operations; assist ---------- - ------- - - ------ with long range financial planning and forecasting. 15. Review vendor reports and issue 1099s....to appropriate vendors; transmit magnetic media returns of 1099's to the st-ate and federal government; prepare all Federal or State —required ..— ------------ - - -- 66- nt-roller's Report, Statement of Indebtedness, Arbitrage Report, mandated Cost Reimbursement report and Ui�cl-aimed...Property__.Report. 16. Assist other departments in Preparation and maintenance of financial r ecor ds - ---- - ------------------- - - - 0,0031,E Resolution No. 2001 - Page 54 17. Conduct and prepare reports on financial and revenue studies as directed. 18. Supervise-payroll functions and payment of..approved benefits, includinq W-2 forms. 19. Attend and participate _in professional group meetings; stay .abreast of new trends and innovations in the f ield of municipal finance. 20. Serve as emergency response worker as necessar 21. Perform related duties and responsibilities as required. ------ — ------- QUALIFICATIONS Knowleqat--Of: *perations, services and activities of governmental f inance ani accountin ............. . . ... . ... q_.Rroqrams _ financial reporting -and fixed assets. Gener Generally accepted finance and accounting principles ,and procedures. Principles of supervision, training and performance evaluation. Principles and practices of mathematics and statistics. -and -- an-- .dP.ract ices of- - ------- . ...... . .......... ------ Methods and techniques of revenue analysis and interpretation. Principles and practices of contract administration. Governmental accounting principles and practices. Financial research and report preparation methods and techniques. Automated - - -f'-'i- -n'-"—a in c-ial management systems. Modern office procedures, methods and equipment. Purchasing practices and procedures. Principles and techniques of managing investments. Pertinent Federal, State, and local laws, codes and regulations. Supervise, organize, and review the work of lower level staff. ..- - ------ z - - - ----------- Select, — supervise, train and evaluate staff. Conduct financial research and analysis. — Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Effectively manage contracts and evaluate the work of contractors. Research, develop and prepare ordinances, resolutions, contracts, and —technical reports and —associated summary data for presentation to City Council and others. 000,B30L 5 Resolution No. 2001 - Page 55 Respond tactfully, clearly, concisely, and appropriately to inquiries from the public., press or other agencies on sensitive issues in area of responsibility. Prepare ayarietv of financial statements, reports and aaal)Ls�s. Operate and use modern office equipment including 10-key adding . --- machine, typewriter, fax machine or fax/modem, personal computer or terminal, printers and copiers. Utilize computer equipment and software to produce complex reports, informational items, tracking systems and related documents. ------ - — ----------- L�pply Federal, State and local laws and regulations pertaining to accounting and auditing activities. Evaluate financial data and recommend improvements. Maintain physical condition appropriate to the performance of assigned duties and ---- ------- - ----- responsibilities. Maintain mental capacity, which allows the capabi.lity of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would like�x provide the required knowledge and abilities is qualigying. A lypical way to obtain the knowledge and abties would be: Experienc .. Five years of increasingly responsible municipal finance and accounting experience including two years of supervisory or lead responsibility in a governmental - agency. �Ww7TXgI-q#II* Duivalent to a Bachelors degree from an accredited college or university - with major course .- work . rk in ccoun - ti . n .. g ... , --- finance, . . .- or . a related field. Possession of, or ability to obtain and maintain an appropriate, valid California driver's license. Office environment; exposure to computer screens. e 40 0 3 i, 6 Resolution No. 2001 - Page 56 Essential functions may require- maintaining condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. COOC3,01i'l-le, Resolution No. 2001- Page 157 PUBLIC WORKS SUPERVISOR ,' Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform the more complex and difficult technical public and private improvement construction inspection activities in enforcing compliance with City codes, regulations and ordinances; to review and resolve complaints; and to supervise maintenance workers in a variety of technical tasks relative to assigned areas of responsibility._This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives general direction from Public Works Director. Exercises direct supervision over maintenance staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following Essential Functions: 1. Administer public works improvement projects, providing liaison with contractors and inspection. 2. Perform the more complex and difficult technical public and private improvement construction inspection activities in enforcing compliance with City codes, regulations, and ordinances. 3. Provide responsible staff assistance and support to the Public Works Director. 4. Supervise maintenance workers performing street maintenance, sidewalk replacement and flood control, and cleaning and repairing stormwater drains. 5. Select, train, motivate and evaluate maintenance personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. .. Resolution No. 2001 - Page 158 6. Review plans and specifications of construction projects to determine compliance with the provisions of the construction codes, ordinances and regulations. 7. Maintain detailed records and reports on inspection activities; input and retrieve inspection data utilizing a computer. 8. Resolve inspection issues and concerns between outside parties and inspection staff; review and confirm issues; make recommendations to resolve concerns. 9. Confer with architects, contractors, builders and the general public; explain and interpret requirements and restrictions. 10. Coordinate and schedule construction activities with governmental agencies, utilities and City staff. 11. Administer street maintenance contracts. 12. Prepare analytical and statistical reports on operations and activities; prepare lists detailing deficiencies to be corrected in the construction project; prepare a variety of correspondence on operations and activities. 13. Perform quantity measurements of work performed by outside contractors to approve progress payments and verify quantities; coordinate field lab tests of construction projects including soil compaction, material specification and concrete pours and cylinders. 14. Participate in the investigation of claims for risk management; research claims, files and construction projects; prepare reports; take photographs as necessary. 15. Trains subordinate staff in their areas of work in building inspection methods and techniques in the set up and use of equipment. 16. Maintain safe work practices and procedures; instruct subordinate staff in safety matters. 17. .Receive and Rrespond to public inquiries and complaints in a courteous manner; provide information with n i -the a-'-r'-'- e--"-a of assignment; resolve complaints in an efficient and timely manner; prepare summary reports as required.. I 0<1 Resolution No. 2001 - Page 159 18. assume direct responsibility for monitoring and administering assigned program areas; oversee assigned administrative support functions, including budget. Collect, • • - « • analyze complex information sources on a variety of specialized topics related to assigne • •! prepare...reports which present • interpret data, « • identify alternatives; 20. Administer maintenance and service contracts; develop requests for proposals; conduct research on specifications 21. Participate in special projects and studies including complex research of new Proqrams and services, budget analysis and preparation, and feasibility analyses; prepare and present reports. 22. Make oral and written presentations to the City Council staff, the -- public and professional groups_ Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services, and activities of a comprehensive public works construction inspection program. Principles supervision, training and performance evaluation. Principles and practices of contract administration. Methods and techniques of construction inspection. Codes and ordinances enforced by the City related to public works construction. Complex principles and techniques of construction inspection and plans examining work. Principle of structural design and engineering mathematics. Modern office procedures, methods and equipment. Purchasing procedures and practices. Occupational hazards and standard safety practices. Pertinent Federal, State, and local laws, codes and regulations. Ability to Effectively manage contracts and evaluate the work of contractors. Independently perform the most complex and difficult construction inspection activities. 0 0 Resolution No. 2001 - Page 160 Perform CoT,21ex administrative and analytical activities for assigned programs. Interpret, explain, and enforce Department policies and procedures. Interpret and apply pertinent Federal, State and local laws, codes and regulations. Supervise, organize, and review the work of subordinate staff. Prepare clear and concise reports. Research, analyze, and evaluate programs, policies, and procedures. Analyze problems, -_ identify alternative solutions, prp Ject consequences of proposed actions and ..impleme-nt recommendations in support of goals. Operate and use modern office equipment including typewriter, fax machine or fax/modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Read and interpret complex construction plans, specifications and codes. Determine if construction systems conform to City code requirements. Apply technical knowledge and follow proper inspection techniques to examine workmanship and materials and detect deviations. Enforce necessary regulations with firmness and tact. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Work independently in the absence of supervision. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible construction inspection and plans examining experience, including one year of supervisory or lead experience, preferably in a public agency. Resolution No. 2001 - Page 161 Traininn : Equivalent to the completion of the twelfth grade supplemented by advanced, specialized training in the building and construction trades and civil engineering. License or Certificate Possession of, or ability to obtain and maintain, an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office /field environment; travel from site to site; exposure to outside atmospheric conditions, noise and dust; work in high, exposed places; work on uneven surfaces; inspect in confined spaces; and work around moving mechanical parts of equipment, tools or machinery. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; light to medium lifting, carrying, pushing and pulling; climbing; balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Resolution No. 2001 - Page 229 VECTORANIMAL CONTROL SPECIALIST Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION Under general direction and supervision of the designated department head or division manager performs a variety of: 1 vector control duties related to all aspects of operations which include monitoring, data collecting, field assistance, staff and administrative support, public education duties and perform any other work as directed.; and 2) animal control duties in the area of field enforcement, Vector control Ooperations are focused upon domestic fly and mosquito control on private and public property for undeveloped and developed property as needed. Control efforts consist of routine inspections of potential breeding sources, public education, and selection of chemical measures and abatement proceedings under the California Health and Safety Code. Mosquito control is conducted using integrated pest management techniques in various sources, which are primarily of the domestic and natural types. Provide vector control consultation and services to other public agencies. Animal control operations are focused upon enforcement of local laws, regulations and ordinances pertaining to animal control, as well as impound, - quarantine, and investigation €�f- -- animals - and disposal of deceased animals SUPERVISION RECEIVED AND EXERCISED Receives general direction from designated department head or division manager. Provides direct supervision over Vector /Animal Control Technician, occasional part -time staff and others as assigned. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: 0Z 02 Resolution No. 2001 - Page 230 Essential Functions: Vector Control 1. Assume management responsibility for all designated vector control services and related activities. 2. Provide responsible staff assistance and support to designated supervisor. 3. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures. 4. Plan, direct, coordinate, review and implement the work plan for designated vector control services; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems. 5. Supervise, train, motivate and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and terminated procedures. 6 • ���e d— eeeec-- Implement domestic fly and mosquito control programs and perform entomological lab work. 7. Maintain detailed records and reports on inspection activities; input and retrieve inspection data utilizing a computer. 8. Respond to public inquires in an appropriate and timely manner; resolve inspection issues and concerns between outside- parties and inspection staff; review and confirm issues; and make recommendations to resolve concerns. 9. Participate in the development and administration of the assigned portion of annual budget; direct the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; and implement adjustments. 10. Meet with and provide information to other City departments; divisions and outside agencies; and resolve sensitive and controversial issues. 11. May provide staff support to board, commission or committee as assigned; prepare and present staff reports and other necessary correspondence. CO 0 0 '.3 r` . Resolution No. 2001 - Page 231 12. Provide responsible staff assistance to his /her supervisor. 13. Recommend modifications to City programs, policies, procedures and fees as appropriate. 14. Attend and participate in professional group meetings, stay abreast of new trends and innovations in relevant field. 15. Under direct supervision, conducts studies and /or surveys of vector control problems. 16. Designs and implements changes for vector control programs, which promote economy of costs and manpower. 17. Under the direction of management, evaluates the effectiveness of operations and control methods. 18. Develops operational modifications and introduces new methods and techniques. 19. Participate in the technical phases of operations planning and delivery. 20. Under direction of management, monitors or assists in specific vector control operations, ongoing routine control operations, and special or emergency control operations; including sources of special concerns such as salt and fresh water marshes, flood control channels and large service contract operations. 21. Participates in disease surveillance and pest identification. 22. Implements all aspects of the City's vector control public education. 23. Communicates with associations, public and governmental agencies as directed. 24. Develops and maintains data and files on all sources, operations, activities, and provides written analysis and recommendations from that data upon request. 25. Maintains safe work practices and procedures; instruct subordinate staff in safety matters. a enforcement Patrols assigned area in designated animal control vehicle to search for strav, sick, injured, or dead animals and services as needed; responds to calf� ------ m­-­the pu7blic, — law I agencies, —Animal Resolution No. 2001 - Page 232 concerning injured, stray, sick, or dangerous animals and violations of animal regulatory ordinances, enforces State and local laws, regulations, and ordinances, such as leash laws, licensing, - .vaccinations, s2aying., neuterinq, quarantininq, . ........... - --------- - - ------ dangerous dog, animal noise, and barking dog ordinances; picks up and transports animals to the shelter for impounding, disposal, or rabies investigation, or to the veterinarian as ,appropriate. 2. Prepares reports, completes records and various forms such as daily activity sheets, receipts for fees received, citations, quarantine and investigative reports. 3 Collects license, demption, and fees . ..... .... - - ------------- .. . re for other services ......... .......... rendered to the public. 4. Provides information to the public regarding licensing, vaccinations, euthanasia, rabies control, pet-owner responsibilities, spavinq, neuterina- and Adnni-innQ- presentations. 5. Conducts special investigations in response to public complaints of violations of animal requlatory ordinances; ---------- - - -- I ----------------- - - ----- ,appears at hearings and in court to testify and present evidence regarding violations of animal regulatory ordinances. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Attend and participate in professional group meetings. -23. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes and regulations. Equipment and - tools used in the area of work assigned. .Occupational hazards and standard safety practices. Vectors, life habits, and -characteristics. Domestic fly and mosquito control programs and entomological lab ------ - - ----------- work. Entomology and ecology of vertebrates and invertebrates. Thorough knowledge of pesticides and their application and harmful effects to animal and plant life. Proper care and handling of animals. ------------ ---- - ------- - --- ------------- 010 Resolution No. 2001 - Page 233 Physical and behavioral characteristics of animals, including breed identification. Symptoms of rabies and other common animal diseases. General knowledge of research techniques, scientific data collecting and collating, and investigative methods. Modern office procedures, methods and equipment. Purchasing procedures and practices. Occupational hazards and standard safety practices. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Plan and conduct general surveys and specific studies, including the development and use of computerized reporting and record keeping systems. Use scientific principles to practical situations. Interpret, explain, and enforce applicable policies and procedures. Interpret and apply pertinent Federal, State and local laws, codes and regulations. Supervise, organize, and review the work of subordinate staff. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Enforce necessary regulations with firmness and tact. Work independently in the absence of supervision. Communicate clearly and concisely, both orally and in writing to assigned supervisor, City officials, public and other agencies. Establish and maintain effective working relationships with those contacted in the course of work. Exercise tact and independent_ judgment in dealing with the public and present - - a positive public image Handle sick, injured, dangerous, or dead animals and decomposing animal carcasses in a safe and humane manner. Learn and recognize symptoms of rabies and other common animal diseases. Make arithmetical calculations involving addition, subtraction, multi2lication, and division. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Resolution No. 2001 - Page 234 Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible experience providing vector control services for a public agency, including one year of supervisory or lead responsibility. One year of experience providing information to the public, preferably --- in the handling. care, and control f animals; • or --------------- - - - - - - o------- Equivalent combination of tr.aining, education, and_�xperience that would provide the required knowledge and abilities. Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in entomology, health science, environmental health, biology or related field. mffla� Equivalent to completion of the twelfth grade. License or Certificate Possession of, or ability to obtain and maintain, an appropriate, valid California Driver's License. Must have current certificates of competency issued by the State of California Department of Health Services entitled Certificate Technician - Mosquito Control, and Terrestrial Invertebrate Vector Control. Certification must be maintained throughout employment. Completion of a PC 832 course in Arrest, Search and Seizure, and Firearms Traininq within one year of employment is desirable. (11000"?s Resolution No. 2001 - Page 235 WORKING CONDITIONS Environmental Conditions: Field environment; exposure to outside atmospheric conditions; may be exposed to pesticides, communicable diseases, and other health hazards, . including_ rabies; and inclement weather conditions Position is subject to emergency call out on a 24 -hour basis. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; light to m heavy lifting (up to 100 lbs.), carrying, pushing and pulling; climbing; balancing; stooping; kneeling; crouching; crawling; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. Must be able to conduct field operations, teincluding carry spray equipment from 2 lbs. to 50 lbs_., inspect vector breeding sources and apply control measures by climbing or hiking into areas to locate breeding areas and survey programs or facilitate control procedures along flowing creeks, wetlands, flood control channels and similar areas of rough terrain. The position requires the occasional operation of a computer keyboard, per!-eds—ef--t!ffiie-.-44mobility of arms to reach and dexterity of hands to grasp and manipulate small objects and the ability and range of flexibility to reach over their heads, reach below their knees, and to bend over or squat down. Must be able to move quickly in fieldwork areas known to be infested with venomous snakes or other potentially dangerous vectors or animals, poisonous plants and animals. The position requires adequate vision (which may be corrected) to read, write, and safely operate in the conditions listed above. �:12S Resolution No. 2001 - Page 236 VECTOR/ANIMAL CONTROL TECHNICIAN Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION Under general direction of the Vector/Animal Control Specialist, performs vector control inspections and control operations for mosquitoes, flies and other vectors, and does related work and supportive services as required. Under the general direction of the Vector/Animal Control Specialist, performs animal control duties including -enforcement of local l.aws, re.gulations and ordinance-s pertaining to -animal control, as well as impoun-d,quarantine, and investigation of animals and disposal of deceased animals. - ---------- ------- - --- - - --------- - --------- SUPERVISION RECEIVED AND EXERCISED Receives general supervision from supervisory, or higher level staff. May occasionally provide supervision to temporary field employees. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: Vector Control 1. Provide responsible assistance and support to the Vector/Animal Control Specialist. 2. Surveys and inspects assigned areas to determine vector breeding sources, stages of growth, types of vectors present and other factors important in applying control measures. 3. Prepares operational reports and advises property owners on corrective measures. 4. Performs the application of pesticide materials and insures that applications of such materials are performed under optimum conditions in order to prevent unintentional damage to life or property. b "It 1 0 () Q3 0 1 Resolution No. 2001- Page 237 5. Operates control equipment, motor vehicles, and similar equipment used. 6. Prepares and revises operational maps and maintains source files. 7. Contacts property owners and assists and elimination of vector producing 8. Performs routine maintenance on fabrications of specialized equipm assist in maintenance and repair facilities. in prevention, reduction, sources. equipment; assists in ent; may be assigned to of building and other 9. Implement changes for vector control programs, which promote economy of costs and manpower. 10. Participates in disease surveillance and pest identification; stay abreast of new trends and innovations in vector control. 11. Maintains data and files on all sources, operations, and activities and provides written analysis and recommendations from that data upon request. 12. Maintains safe work practices and procedures. Animal Control 1. Patrols assigned area in designated animal control vehicle to search for stray, sick, injured, or dead animals and provide services as needed; responds to calls from the 2u7bl-ic, law enforcement agencies, or other Animal Control Officers concerning -- injured, stray, sick, or dancTerous animals . ........ and violations of animal regulator' ordinances, -- -, -, -- -- - -­"' "---"---"e--n-forces State and local laws, regulations, and ordinances, such as leash laws, licensing, vaccinations, I spaying, neutering, quarantining, dangerous dog, animal noise, and barking dog ordinances; picks up and transports animals to the shelter for impounding, disposal, investigation, o--r''-"-t . .... to ------- t . .... h"-,e- ---- v-e--t--'-e"­r--i-n­a-rian as appropriate, 2. Prepares reports, completes records and various forms such as daily activity sheets, receipts for fees received -------- ... ....... citations _quarantine and investigative reports -------- - - --------------------- 3. Collects license, redemption, and fees for other services rendered to the public. 4. Provides information to the public regarding . licensing vaccinations, -euthanasia, rabies control, pet-owne-r' 0-0031131 Resolution No. 2001 - Page 238 responsibilities, spaying, neutering, and adoptions; participates in ___..public school and communit y group presentations. 5. Conducts ...sl?ecial investigations -_in response to public complaints of -violations of animal regulatory ordinances; appears at hearings and in court to testify and present evidence regarding violations of animal regulatory ord .. inances. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Attend and participate in professional group meetings. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Pertinent Federal, State, and local laws, codes and regulations. Equipment and tools used in the area of work assigned. Occupational hazards and standard safety practices. Vectors, life habits, and characteristics. Proper care and handling of animals. Physical and b - ehavioral characteristics of animals, including breed identification. Symptoms of rabies and other common animal diseases. Ability to: Ability to identify the various types of vectors found in the area. Ability to locate vector infested areas, and treat such areas with insecticides and/or rodenticides in a safe and efficient manner. Ability to operate and maintain various types of control equipment. Ability to work independently and maintain good cooperative relationships with property owners, other agencies and the public. Learn to operate a variety of vehicular and stationary mechanical equipment in a safe and effective manner. Perform.,a variety of manual tasks for extended periods of time and in unfavorable weather conditions. Perform heavy manual labor. Handle sick, inured, dangerous, or dead animals and decomposing animal carcasses in a safe and humane manner. 000'3111�132 Resolution No. 2001 - Page 239 Learn and recognize symptoms of rabies and other common animal diseases. Make arithmetical calculations involving addition, subtraction, multiplication, and division. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of experience in vector control or pest control. One year of experience providing information to the public, preferably in the handling, care, and control of animals; or Equivalent_ combination of training, education-, and experience that would provide the required knowledge--'--a--n—d abilities ------------------ - - - - Training: Equivalent to the completion of the twelfth grade. License or Certificate Possession of, or ability to obtain and maintain, an appropriate, valid California Driver's License. Possession of a valid Control Technician Certificate in Mosquito, Vertebrate, and Terrestrial Invertebrate categories as issued by the California Department of Health. Completion of a PC 832 course in Arrest, Search and Seizure, and Firearms Training within one year of_.employment is desirable. G, 0 00-4,D;' 3