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Home My WebLink AboutAGENDA REPORT 2001 0905 CC REG ITEM 11Qr—%e 3l Q. E 017v v cuur'6 rP.!' Qm rn&n*Ah drl Moorpark City CouncFy. Agenda Report To: The Honorable City Council From: Kenneth C. Gilbert, Director of Public Works Date: August 24, 2001 (Council Meeting 9 -5 -01) Subject: Approval of Plans and Authorization to Advertise for the Los Angeles Avenue Median Landscaping Project [Project 80251 and the Tierra Rejada Road Parkway Project [Project 80191. DISCUSSION A. Landscape Architectural Design Services Last December the City retained the services of a landscape architect to prepare plans for the construction of three parkway /median landscaping projects, generally described as follows: • Project 8019: Parkway landscaping on the north side of Tierra Rejada Road, east and west of Southhampton Road; • Project 8025: Median landscaping on Los Angeles Avenue near Condor Drive; • Project 8033: Parkway landscaping in the vicinity of the intersection of Los Angeles Avenue and Tierra Rejada Road. The plans for Projects 8019 & 8025 are completed. Work continues on the plans for Project 8033. Those plans will have to be reviewed and approved by Caltrans. When approved by Caltrans, the project will be brought forward for City Council approval. B. Project Scope The scope of the subject work is generally described as follows: 1. Tierra Rejada Road / Southhampton Road Parkway [Project 8019]: Construction of parkway landscaping on the north side of Tierra Rejada Road, along the frontage of Tract LS_2001_ad 131 1 if Parkway / Median Landscape Project: Advertise August 24, 2001 Page 2 2865 -5 [Pacifica] , from a point just east of Southhampton Road, westerly to a point approximately one thousand feet (10001) west of Southhampton Road (see Exhibit 1) . The future parkway landscaping has been designed to be compatible with the existing parkway landscaping located west of the project limits. 2. Los Angeles Avenue Median [portion of Project 8025: L. A. Avenue Rehab] : The recently completed Los Angeles Avenue Rehabilitation Project (a portion of the 2000 Asphalt Overlay Project) included the construction of a raised median on Los Angeles Avenue at and south of the Princeton Avenue freeway interchange. The subject project provides for the installation of stamped concrete, irrigation and landscaping in those new medians (see Exhibit 2). Note: The roadway rehabilitation work included the installation of the water meter and the extension of the water service to the median, in order to avoid excavation of the new pavement. C. Fiscal Impact: Improvements A summary of the estimated project costs is as follows: 1. Tierra Rejada Road Parkway [480191: a. Funds: For several years the assessment for Zone 2 of Assessment District AD 84 -2 [Fund 2303] has included an improvement assessment of $10 per lot to fund the construction of parkway landscaping on the north side of Tierra Rejada Road, along the frontage of Tract 2865 -5 [Pacifica] . The total funds available from this source through the end of FY01 /02, is $45,892. b. Expenses: A summary of the estimated total cost of this project is as follows: Design $ 4,460 Construction $40,000 Inspection $ 540 Six (6) Month Maintenance: $ 3,000 $48,000 c.Budget: The budgeted amount for this project is $42,000. Additional appropriations, if required, will be requested at the time the bids are considered. LS-2001—ad 0 01" Parkway / Median Landscape Project: Advertise August 24, 2001 Page 3 2. Los Angeles Avenue Median [ #8025]: a. Funds: This project is funded by the Los Angeles Avenue AOC Fund [ Fund 25011. b. Expenses: A summary of the estimated total cost of this project is as follows: Design $ 3,350 Construction $25,000 Inspection: $ 650 Six (6) Months Maintenance: $ 1,000 $30,000 c. Budget: The budget for the Los Angeles Avenue Rehab Project [ #8025} for FY 2000/01, was adjusted at the time the rehabilitation project was completed. Additional funds for the subject landscaping project were not included in that budget adjustment. At the time the bids are received, staff will request approval of an amendment to the FY 2001/02 Budget to appropriate an additional sum from the L. A. Avenue AOC Fund for the subject median landscaping project. 3. Combined Project Costs / Budget: The current cost estimate for these two projects is as follows: T R Pkwy ($) L A Ave Median ($) Total ($) Description T R Pkwy ($) L A Ave Median ($) Total (� Design 4,460 3,350 7,810 Construction / Maint 43,000 26,000 69,000 Inspection 540 650 1,190 Total 48,000 30,000 78,000 The current Budget amount for these two projects is as follows: LS 2001 ad - - Project 8019 Project 8025 Description T R Pkwy ($) L A Ave Median ($) Total ($) Design 5,000 0 5,000 Construction / Maint. 35,000 0 35,000 Inspection 2,000 0 2,000 Total 42,000 0 42,000 Again, the budget for these two projects will be amended at the time the award of a construction contract is considered. LS 2001 ad - - Parkway / Median Landscape Project: Advertise August 24, 2001 Page 4 D. Maintenance Costs 1. Tierra Rejada Road / Southhampton Road Parkway [ #8019] : The annual maintenance cost for this parkway will be charged to Zone 2 of AD84 -2 [Fund 23021. Annual maintenance costs are estimated to be approximately $1,600. 2. Los Angeles Avenue Median [ #8025]: The annual maintenance costs for this median will be charged to the Citywide landscape assessment [AD84 -2]. Annual maintenance costs are estimated to be approximately $600. E. Plans and Specifications A review copy of the plans and specifications for the subject project has been placed on top of the file cabinets in the City Council Conference Room. F. Project Approval -- Design Immunity It is recommended below that the City Council approve the project plans and specifications in order to document City Council approval of the scope and design of the project. Such approval is also required for the purpose of establishing design immunity pursuant to Section 830.6 of the Government Code of the State of California. G. Schedule It is anticipated that the results of the bid opening will be presented to the City Council in early October, construction should start in November and the work should be completed by January 2002. The contractor will be required to maintain the new landscaping for an additional six (6) months. STAFF RECOMMENDATION Approve the project plans and specifications for purposes set forth in Section F. of this report and authorize staff to advertise for receipt of bids for construction. 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