HomeMy WebLinkAboutAGENDA REPORT 2001 0919 CC REG ITEM 11CMOORPARK CITY
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AGENDA REPORT
TO: The Honorable City Council 1
FROM: Kenneth C. Gilbert, Director of Public Works
PREPARED BY: Robert P. Morgenstern, Public Works /�'
Supervisor
DATE: September 6, 2001 (Council Meeting 9- 19 -01)
SUBJECT: AWARD OF BID FOR THE BATTERY BACK -UP SYSTEM
(BBS) FOR CITY OWNED SIGNALS.
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Bids for this project were received, opened and read aloud
at 10:00 a.m. September 6, 2001. The bids have been
summarized (see Attachment A) and submitted for your review
and consideration of award of contract. The low bidder was
TDS Engineering with a total bid amount of $ 55,996.00. If
an award is made on September 19, work will commence by
late October with completion estimated to be in thirty (30)
days.
DISCUSSION:
A. BACKGROUND
Based on concern for traffic safety during the event of a
power blackout or disruption Council approved, at their
regular meeting of June 6, 2001, a Budget Revision to
include Battery Back -up Systems for all City owned
signalized intersections.
. 0 " ".
BBS Award
09/06/01
Page 2
B. SUMMARY OF BID RESULTS
Bids for this project were received, opened and read aloud
at 10:00 a.m. on September 6, 2001. The low bid of $
55,996.00 was submitted by TDS Engineering of West Lake
Village. Three (3) Contractors submitted bids. The bidders
and their bid amounts were as follows:
TDS Engineering
Taft Electric Co.
L.A.Signal, Inc.
$ 55,996.00
$ 64,981.00
$ 66,646.00
A complete bid summary (see attachment A) is attached for
review.
A background check has been conducted on the low bidder
with positive results.
C. PROJECT SCHEDULE
If an award is made tonight it is anticipated that work
will begin by late October 2001 and be complete by late
November 2001.
D. FISCAL IMPACT
1- TOTAL COST ESTIMATE
Design $ 0 *
Construction $55,996
5% Contingency $ 2,800
Inspection $ 0 *
TOTAL $58,796
* Design and inspection services provided by City Staff currently funded
by Gas Tax eliminating the necessity to charge for this time.
2- BUDGET SUMMARY
The FY 2001/2002 Budget includes $120,000 for the
subject project (Account # 2605- 8310 -0000- 9253).
BBS Award
09/06/01
Page 3
3- FUNDING SOURCES
The funding sources
summarized as follows:
City Gas Tax Funds
for this project
E. Project Approval -- Design Immunity
$ 120,000
are
It is recommended below that the City Council approve
the project plans and specifications in order to
document City Council approval of the scope and design
of the project, and for the purpose of establishing
design immunity pursuant to Section 830.6 of the
Government Code of the State of California.
F. ADMINISTRATIVE ACTIONS
If the recommended action is taken by the City Council,
certain administrative actions will be undertaken by staff,
including the following:
1. When all of the contract documents are in order,
the agreement will be executed by the City Manager.
2. A construction contingency of $2,800.00 will be set
aside for the project.
STAFF RECOMMENDATIONS
1. Approve the project plans and specifications for
purposes set forth in Section F. of this report.
2. Award a contract to TDS Engineering in the amount of
$55,996.00.
J Oa- L
BID DATE: 9/6/01
TIME: 10:00 A.M.
PLACE: Conf Room
Summary of proposals received for:
BATTERY BACK -UP SYSTEMS
FOR TRAFFIC SIGNALS
Sheet: 1 of 1
(805) 529 -6864 x -362
a
DIRECT (805) 517 -6362
L.A. Signal Inc
FAX (805) 529 -8270
799 MOORPARK AVE..
MOORPARK. CA. 93021
BID DATE: 9/6/01
TIME: 10:00 A.M.
PLACE: Conf Room
Summary of proposals received for:
BATTERY BACK -UP SYSTEMS
FOR TRAFFIC SIGNALS
Sheet: 1 of 1
ngmee s Estimate
TDS Engineering
Taft Electric Co.
L.A. Signal Inc
Computed By: RPM
2899 Agoura Road, Suite 17
1694 Eastman Avenue
15100 E. Nelson Ave.
West Lake Village, Ca. 9136
Ventura, Ca. 93003
Industry, Ca. 91744
Item
Description
Quantity
Unit
Unit Price
Total
Unit Price
Total
Unit Price
Total
Unit Price
Total
No.
1
Install FULL Battery Back -up systems for Ci
15
EA
6000.00
90000.00
3733.00
55995.00
4332.00
64980.00
4443.00
66645.00
owned signalized intersections in place
complete
2
Release on Contract
1
EA
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Totals
90001.00
55996.00
64981.00
66646.00
Contact
David R. Wuertz
Rick Harwood
Raymond Morales
Phone No.
805- 371 -4639
805- 642 -0121
626 -968 -3771
Comments
10% Bid Bond
10% Bid Bond
Cashier's Check $6664.00
' Attachment 'A'