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HomeMy WebLinkAboutAGENDA REPORT 2001 1003 CC REG ITEM 11CITEM • C • rJ�r - hecl''A e" "fib brTi�G �tn.B�. -fit =tee.` l�'Gic`�.7es Moorpark City Counc3. � AGENDA REPORT TO: The Honorable City Council FROM: John Brand, Senior Management Analyst DATE: September 6, 2001 (CC meeting of September 19, 2001) SUBJECT: Consider Procurement of Two (2) Transit Buses. JW� Federal approval has been received, and now the City Council is being asked to . authorize staff to proceed with the purchase of two new buses. It is recommended that the City use a state bus procurement contract and its specifications for the Moorpark Transit fixed route system buses. The total proposed procurement is $300,000 ($150,000 per bus.) The source of the funding is an 800 FTA (Federal Transit Administration) §5307 grant for $240,000 and a 200 local match from the City's TDA (Transportation Development Act) funds in the amount of $60,000. The appropriation for this procurement was included in the Fiscal Year 2001 -2002 transit budget. BACKGROUND The City of Moorpark owns two buses: a twenty -two passenger 1995 GMC Champion cutaway style bus; and a twenty -four passenger 1998 Bluebird Transtar. With Council approval of this item, the new buses would replace the 1995 bus and designate the 1998 bus as a backup. The two buses currently provided by the City's bus operator, PCA (Parking Company of America,) would return to their fleet and would be available as 2nd and 3rd back up buses. The City made assurances that it would purchase two new buses at the time of the RFP (Request for Proposals) for a transit contractor. The City's 1995 bus would be surplused. On September 7, 2001, staff was informed that the City's grant application, in the amount of $240,000 for two new buses, had met all necessary approvals from VCTC (Ventura County Transportation Commission), SCAG (Southern California Associated Governments), el 0 411 Bus Procurement CC Meeting of October 3, 2001 Page 2 Caltrans (California Department of Transportation) and the FTA (Federal Transit Administration) for a §5307 grant. This is the same funding source the City used for its prior bus purchases. It is proposed that the City utilize the state's transit bus purchasing contract in place of conducting an in -house purchasing proposal. The state of California Department of General Services (DGS) offers Master Agreements and statewide commodity Contracts as the state's main procurement instruments for leveraging its buying power. Master Agreements and Contracts are generally statewide agreements that have been competitively bid, prices analyzed, and do not have dollar limits or limitations to their use, except as otherwise noted in the agreement or contract. For over 30 years, the DGS has competitively bid and made vehicle contracts available to California governmental entities in an effort to help public agencies meet their vehicle fleet needs. The state vehicle contracts leverage statewide California government purchasing power to achieve better pricing. Manufacturer and dealer incentive programs provided to government enhance the contract pricing. These contracts offer a broad spectrum of vehicles at an 8 to 12 percent cost savings over volume commercial fleet pricing. The State of California contracts are available to any California Governmental entity defined by the California Government Code including state agencies, county and city governments, K -12 education, special districts, colleges and universities. To purchase under state contracts, agencies order directly from the contract dealer with a copy of the order going to the California Department of General Services (DGS) Procurement Division. DGS charges a 1% administrative fee, which is minimal when considering the time and cost savings agencies incur by avoiding the specification development, negotiation and the bid process. DISCUSSION The state contract 1- 99- 23 -16 -01 was bid for paratransit buses. Paratransit refers to a transportation service designed to provide accessibility such as wheelchair lifts. The state specifications include many other accessibility features, as well as extensive durability and workmanship criteria. The successful bidder was the E1 Dorado Bus Sales MST II bus. The size and shape of the bus is similar to the 1998 Bluebird Transtar. However, the specifications for under the state contract are more comprehensive than any Bus Procurement.doc C, "001' " —,IZ Bus Procurement CC Meeting of October 3, 2001 Page 3 previous bus procurements by the City. The winning bus, the MST II by El Dorado, is the only bus in its class (small bus) that has successfully completed testing by the FTA at their vehicle proving ground in Altoona PA. As a result, the MST won "Altoona Tested" designation as a ten -year bus. This means that the bus is designed and built to be capable of remaining in service up to ten years. City staff proposed purchasing two MST II buses. The proposed buses will accommodate twenty -four passengers (eighteen with two wheelchair positions.) Two seats have fold down child seats for infants. There will be visual and audible stop request indicators, and head signs showing the route and destination. The wheelchair lift folds out from the stairs, making it unnecessary to have a separate wheelchair door. Although it was bid as an alternative fuel CNG (Compressed Natural Gas) vehicle, the state contract includes a diesel engine option. The available diesel engine is recommended for the City's use because there is no CNG fueling site in Moorpark and the CNG fuel tanks reduce the seating capacity. A summary of the bus's specifications is attached to this report. A complete vehicle specification package is available from staff if requested. The budgeted amount for each bus is $150,000. The attached price quote is for $140,974.14 1,256.22 6,500.00 1,269.64 $150,000.00 (MST II 28 foot bus) (state procurement fee) (estimated inspection fee) (contingency) Inspection of the vehicles is required specifications are met. Unlike production vehicles are built up from the chassis in lead -time for a MST bus is seven months. they can continue to provide their buses completed. STAFF RECODMNDATION to ensure that the bid cars and trucks, transit small lots. The current PCA has indicated that until the new buses are Authorize staff to initiate procurement of two new buses not to exceed $300,000 using the state Department of General Services contract with Creative Bus Sales, including a supplemental inspection services agreement, and to surplus the 1995 GMC Champion, subject to final approval by the City Manager. Bus Procurement.doc f h p v __ se,, 0 r m RJ EHMGENCY EG ESS VIM EMERM CY EGRESS +dilM CONCEP'RK PROPOSAL ONLY a $t=oot ELLbr�ao MST -= ag,5 Fwf -Fo nrng ftiAdA'QS j qo" wkEL16/111 E- tqo W.B. ERGENCY TIE MVN WINQOW m X ,B 1 VAC, SPACE FOLDAWAY tWACf1Y: 19 PASSO[GfRS M TH 2 YRffEI.CtWR PC611 M OR 25 FASSE CUM FUSS M'ffR �9 i i i at WM teat YE USM j a LS'fl IN L °" Morddo Nistionat-:'..' M : >'"a`- , rw.r O�siO �re•wrs t�t .ows 1.24 B ■ wm r ow � ear gas .,,nn. tFSC 11 N{R Ot5f1�Rt13 }ist 1 K { ww AUG -15 -2001 15:32 CREATIUE BUS SALES Creative Bus Sales, Inc. City of Moorpark - Proposal (28'. Bus) (25) Passengers Plus Driver w/Wheelchairs 10 Year 26' Transit Bus with Under Vehicle Wheelchair Lift PUBLIC AGENCY/STATE CONTRACT August, le 2001 7149686144 P.02 The Vehicie(s) To Be Provided In Accordance With State Of Califomia Solicitation Specification #46492 COMPRESSED NATURAL GAS (CNG) PARATRANSIT BUSES As Written And /Or Amended And State of California Contract #1 -99- 23-16. The Following Changes Are Hereby Incorporated For The Vehicles To Be Provided To The City of Moorpark. $ 132,546.00 - MST -II w /Options 8,428.14 - Tax x 7.0% ($ 120,402.00) - Exern - - DMV $140,974.14 -- Total Each 1% State Procurement Fee = $ 1,256.22 each Model/Floo lan o E/Dorado National MST -1128 , Front Door Paratransit Body 0 190" Wheelbase o Freigh8iner MB-55 Chassis Freightliner MB -55 Chassis w /Cummins 205hp Turbo - Diesel Engine Chino California Manufacturing Plant Mechanical ABS Air Brakes Air Compressor- Engine Mounted Cummins Diesel ISB 205 Engine ABS Brake System Allison 2400 Transmission o Rear Air Ride Suspension ci Stainless Steel Wheel Inserts Spare Tire and Steel Wheel Assembly a Rear Help Bumper a Front Help Bumper Front and Rear Mud Flaps Front and Rear Tow Hooks Electrical Color Coded and Numbered Wiring 0 200 Amp Leece- Neville Alternator Brake Interlock System w/3 mph Safety Switch a Bus Watch SuryWHance System (2) Camera Switching System Dual 8 -D HD Batteries Mounted on Curbside Stainless Steel Tray - Roll-Out Tray Back -Up Alarm L3 Front ,Electric Roller Destination Sign Q Side F;iectric Roller Destination Sign 10870 Kalama River Road Phone: (714) 968 -1244 Fountain Valley, CA 92708 -6003 Fax. (714) 968 -6144 AUG -15 -2001 15:32 CREATIVE BUS SALES 7149686144 P.03 (Page 2 of 3) Side Armored Turn Signals Armored Clearance Lights L.E.D. - Exterior Lights Lamp Clusters (3) Armored Amber Front - Red Rear Center of Roof Ends Lumination of Entrance Door Step Area - (2) Overdoor Header 30cp Incandescent Lights Special Exterior Lighting - Two Armored Amber Marker Lights at Front Comers - Two Armored Red Marker Lights at Rear Comers Special Exterior Reflectors - Two 3' Amber Forward of Front Wheels at Floortine Level - Two 3° Red on Rear of Body - Two 3" Red at Floodine level on sides of Coach Adjacent to Left and Right Rear Comers Illuminated minated License Plate Holders on Each Side of the Rear of Bus PA System w /Internal Gooseneck Mike and 4 Speakers • AWFM Stereo w/4 Speakers • CD Player Exterior Waterproof Speaker for PA System - ADA Radio 2 -Way Prewire Radio 2 -Way Antenna Conduit Prewire Both Stainless Steel Entrance Stepwell Floor Covering Ribbed Aisle - Smooth Under Seats © Spray Foam insulation - Wall & Roof %" 7 -Ply AC Grade Plywood Floor (Certified) L3 Extra Sound Insulation In iBngine Doghouse Tectyl Undercoating or Equal Drivers Barrier - Bottom Melamine Top 318" Smoked Ptexiglass From Bottom of Drivers Seat to Ceiling Stanchion and Modesty Panel Behind Wheelchair Location Ceiling Grabrails Assembly Extra Entrance Grabrail - Forward of Front Door - Floor to Ceiling Transpec 1100 Triple Value Safety Vent - Emergency Exit 4Mlay Adjustable Passengers Windows w /Upper T- Sliders Intermittent Windshield Wipers Rear View Interior Mirror 0 Mirror Motorized and Heated Remote Toggle Switch - Door Entry Air Door Operator Full Body Paint -White Bright White Urethane Single Stage Paint - PPG Q Storage BoORack @ Co -Pilot Area Deluxe Platinum Interior Single Rub Rail AUG -15 -2001 15:32 CREATIVE BUS SALES 7149686144 P.04 (Page 3 of 3) Heating. Ventilation and Air Conditioning Air Conditioning, Heater, Defroster Front Assembly R134 -A A/C System • Thermo-lGng S40 A/C System With Dual Compressors • With Roof Mount Condenser 1" Heater Hose 65,000 BTU Rear Heater Safety & Ancillary Equipment First Aid lit (16) Unit Fire Extinguisher Triangle Warning Reflectors Two -Speed Driver Fan ❑ "Strop Requested" Passenger Pull Cord Signal System w /Chime and Ughted Sign a Farebox Guard & Grab Rail 1 -114" ❑ Farebox Diamond Model "ES" w/2 Vaults Belt Storage Box L -Track For Q- Straint QRT Tiedowns ❑ Q'Stramt QRT Tiedown System Tie Tee Web Cutter ❑ Wheelchair Lift- Braun UVL - "In- Step" Seating Freedman Featherweight Seats - (3) 3-Step Double Foldaways w/Notch Back - (9) Mid -High Back Rigid Doubles -- (10) Aisle Side Grabrails - FTA Dual Density XL Foam on Seat Back and Bottom - Level #3 Fabric ❑ (2) Child Seats Adjustable Track Seating Seat Belt (E)dender) Seat Belts (Retractable) USR • USSC Air 9001 Driver's Seat w12 Arms -- Level #1 Black Fabric • Sportworks Bike Rack • Brochure Rack w14 Slots Warranty Body -12 Months /50,000 Miles Chassis -12 Months/50,000 Miles Engine - 2 YearstUnlimited Miles Transmission - 2 Years/100,000 Miles Air Conditioning - 2 Years/Unlimited Miles Seats (Frame and Foam) - 5 Years/Unlimited Miles Wheelchair Lift - 5 Years/Unlimited Miles Body Structure - 48 Months/100,000 Miles Cre ive Bus Sales, Inc. Don White Transit Sales