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MOORPARK CITY COUNCIL
AGENDA REPORT BY: �!
TO: The Honorable City Council
FROM: Mary K. Lindley, Director of Community Services
DATE: September 25, 2001 (CC Meeting of October 3, 2001)
SUBJECT: Consider Adoption of a Budget Resolution, Amending the
FY 2001/02 Budget, to Allocate Funds for the City Hall
Annex Back -Up Power
SUMMARY
The City Council is being asked
resolution, amending the FY 2001/02
for electrical engineering evaluation
power, previously approved. The
evaluation work and the expenditure
however, the work was not completed
year (FY 2001/02), and the funds were
DISCUSSION
to adopt the attached
Budget, to allocate funds
services for Annex back -up
Council authorized the
of funds in FY 2000/01;
until the current fiscal
iot carried over.
At its meeting on May 16, 2001, the City Council approved the
allocation of $4,400 to evaluate options for providing back -up
power for the City Hall Annex building. At that time, the
electrical engineer's proposal identified evaluation services to
determine whether the City's existing generator could
accommodate an additional load that comprised the City Hall
Annex, or whether the City would need to purchase a new, stand-
alone generator for the Annex. The existing generator currently
services the City Hall building and the Citrus Room only. The
result of the engineer's evaluation indicates that the existing
generator currently has just enough capacity to power City Hall,
the Citrus Room, and the Annex, as long its not connected to the
air conditioning units in the buildings.
MAMLindley\Facilities \annex back up power ccagd.doc
With his initial work complete, the engineer estimates that it
will cost the City approximately $15,000 to construct the
connection between the Annex and the generator. Staff believes
that this cost estimate is a bit high; however, the actual cost
will not be known until the project is bidded. It is believed
that the cost will more likely be closer to $10,000.
Rather than allocate the funding at this time, staff recommends
that the City Council indicate its intent to fund the connection
cost, not to exceed $15,000. Once the project has been bid,
staff will return to the Council for an appropriation of funds
for a project budget.
STAFF RECOMMENDATION (Roll Call Vote)
Adopt Resolution No. 2001 -_, amending the FY 2001/02 Budget for
electrical engineering services for City Hall back -up power, and
direct staff to solicit bid proposals for connection services.
M: \MLindlcy \Facilities \annex back up power ccagd.doc
ATTACHMENT A
RESOLUTION NO. 2001-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FY 2001/02
BUDGET TO APPROPRIATE $4,400 FROM THE GENERAL
FUND RESERVE (1000) TO THE FACILITIES BUDGET
(1000.7620)
WHEREAS, on June 20, 2001, the City Council adopted the
budget for Fiscal Year 2001/02; and
WHEREAS, a staff report has been presented to said Council
requesting a budget amendment appropriating $4,400 to the
Facilities Division budget from the General Fund Balance; and
WHEREAS, Exhibit "A" hereof describes said budget amendment
and its resultant impacts to the budget line item(s); and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment appropriating $4,400 to
the Facilities Division budget from the General Fund Balance, as
more particularly described in Exhibit "A" attached hereto, is
hereby approved.
SECTION 2. The City Clerk shall certify to the adoption
of the resolution and shall cause a certified resolution to be
filed in the book of original Resolutions.
PASSED AND ADOPTED this 3rd day of October, 2001.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit A
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Resolution No. 2001-
EXHIBIT A
Budget Revision
A. Fund Allocation:
Fund No.
Fund Name
Amount
1000.5500
General Fund - Community Services Department
$4,400
$4,400
$4,400
Budget Appropriation:
BUDGET NUMBER
BUDGETED
REVISION
NEW BUDGET
1000.7620.7628.9103
$0
$4,400
$4,400
Approved to Form:
WMLindleffacilities \annex back up power ccagd.doc