HomeMy WebLinkAboutAGENDA REPORT 2001 1003 CC REG ITEM 11HITEM /I• Af•
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Moorpark City Counci
Agenda Report BY:
To: The Honorable City Council
From: Kenneth C. Gilbert, Director of Public Works
Date- September 21, 2001 (Council Meeting 10 -3 -01) 7
Subject: Consider Bids for the Construction of a Double Left -Turn
Lane [West -to- South] and Other Improvements in the
Vicinity of the Intersection of Los Angeles Avenue and
Tierra Rejada Road [Albertson's]
BACKGROUND
1. Certain conditions of approval of the Commercial Center at
the corner of Tierra Rejada Road and Mountain Trail Street
required the developer of the property (now Albertson's,
Inc.) to construct a double left -turn lane for westbound
traffic at the intersection of Los Angeles Avenue and Tierra
Rejada Road.
2. The developer and their engineering consultant have been
working with City staff on the development of the design for
this project.
3. At the request of the City, Albertson's added to the plans
for their project, the construction of certain modifications
to the north and south legs of the intersection, needed to
improve traffic flow and safety and to add Bike Lanes where
none now exist.
4. The City also retained the services of a separate civil
engineering consultant to prepare plans for the removal and
reconstruction of the raised center median at the south leg
of the intersection. The easterly relocation of this median
is required to improve traffic flow and safety.
5. The work described in plans includes the re- striping on the
State Highway [Albertson's] and work on the north and south
legs of the intersection [City] . These plans have been
reviewed and approved by Caltrans and a Caltrans Encroachment
permit was issued.
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Double Left -Turn: Los Angeles Avenue and Tierra Rejada Road
September 21, 2001
Page 2
6. The City and Albertson's agreed to have the City serve as the
lead on the implementation phase of the project. An Agreement
was executed by the City and Albertson's, to clearly set
forth the terms regarding the responsibilities of both
parties during this final phase of the project.
7. On August 1, 2001, the City Council approved the plans and
specification for the project and authorized staff to
advertise the project for receipt of bids.
DISCUSSION
A. Project Scope
1. General: As mentioned above, the work on the highway is
needed to provide for the double left -turn lane. The work
on Tierra Rejada Road and Gabbert Road is needed to
improve traffic flow and to allow for the placement of
Bike Lanes.
2. Joint Project: The project plans include both the highway
improvements and the modifications and improvements to the
City streets. The work is to be done as a joint project.
3. State Highway: Albertson's will fully fund the
construction of modifications to the highway to make
provisions for a double left -turn lane for west -to -south
traffic. The elements of this portion of the work is
summarized as follows:
• The re- stripping of the street to provide for a three
hundred feet (300') long double left -turn lane for
west -to -south traffic [See Exhibit 1] .
• The relocation of traffic loop detectors as required.
• The modification of signing as required.
Notes: 1 No modifications to the existing street
improvements is required.
2 At one time the ultimate design for Los Angeles
Avenue east of Tierra Rejada Road, called for
three lanes in each direction. In order to
accommodate the subject project, the City
Council revised this standard to call for the
third eastbound lane to start at a point east
of the double left -turn lane.
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Double Left -Turn: Los Angeles Avenue and Tierra Rejada Road
September 21, 2001
Page 3
4. Tierra Rejada Road / Gabbert Road: The City will fund
certain improvements and modifications to the north and
south legs of the intersection. The scope of work will
include:
• Removal and reconstruction of the raised center median
in the south leg of the intersection. The raised median
will be moved approximately five feet (5') to the east
to improve north -south lane alignment and to better
accommodate the two lanes of west -to -south left -turn
traffic.
• Restriping as required.
• Relocation of traffic loop detectors.
• The addition of Bike Lane lines where none now exist.
B. Bid Results
Bids for the subject project were received and opened on
September 17. The apparent low bidder is Nye & Nelson, Inc.,
with a bid of $67,510.35. A summary of the bid results is
attached as Exhibit 2.
It has been determined that the apparent low bidder is
qualified to perform the work. Said bidder has confirmed that
their bid is valid and that they are prepared to proceed with
the construction of the project.
C. Albertson's
Pursuant to the terms of the Agreement between the City and
Albertson's, the City must first seek and obtain
authorization from Albertson's to award a contract, which
includes the work on the Highway, if the contract price for
that portion of the work exceeds one hundred fifty percent
(150 %) of the prior estimate. The bid amount from the
apparent low bidder for that portion of the work does exceed
one hundred fifty percent (150 %) of the prior estimate.
Albertson's has authorized, in writing, the City to proceed
with the project.
The Agreement between the City and Albertson's also states
that if the bid amount exceeds the prior estimate,
Albertson's shall pay an additional sum, prior to the award
of contract, to provide for payment of the full adjusted
amount of the required Advance Deposit. Albertson's has paid
that additional advance. The required adjustment to the
Advance Deposit has been made [see Fiscal Impact for more
details] .
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Double Left -Turn: Los Angeles Avenue and Tierra Rejada Road
September 21, 2001
Page 4
D. Fiscal Impact
1. Construction Cost Estimate: A an estimate of construction
costs is as follows:
The funding source for Project 8007 is the L. A. Avenue
AOC Fund [ Fund 25011.
4. Albertson's Share: The City previously received a check
from Albertson's in the amount of $21,247.03. That amount
represented a $27,469.50 Advance Deposit less $6222.46 in
design costs owed by the City. The $27,469.50 was the
estimated amount of Albertson's share of the costs at the
time the project was advertised for receipt of bids.
Tr_1a_1ft5_010116 P
4 /
€' -2j3
Schedule A
Schedule B
Albertson's
City
Description Left -Turn Lane Proiect
North -South Legs
Total
Bid Amount
28,330.00
39,180.35
67,510.35
Contingency [15 %]
5.666.00
7.836.07
13.502.07
Total
33,996.00
47,016.42
81,012.42
2. Total Project Cost
Estimate: A
an estimate of
the total
project construction
costs is as
follows:
Albertson's
City
Description Left -Turn Lane Proiect
North -South Legs
Total
Design Traffic
18,667.42
6,222.47
24,889.89
Design Civil
0.00
3,000.00
3,000.00
Construction
33,996.00
47,016.42
81,012.42
Inspection [15 %]
5,099.40
7,052.46
12,151.86
Administration [10 %]
3,399.60
4.701.64
8,101.24
Total
61,162.42
67,993.00
129,155.42
3. Budget Amendment:
It will be
necessary to
amend the
FY2001 /02 Budget to
fully reflect
all of the revenues and
expenses for this
combined project
[Project
8007]. A
Resolution has been
attached for that purpose.
A summary
of the proposed Budget
amendment
is as follows:
Description
Current Budget
Change
Revised Total
Design
7,000.00
2,223.00
9,223.00
Construction
31,000.00
50,012.00
81,012.00
Inspection
4,000.00
16,253.00
20.253.00
Sub -Total FY 2001/02
42,000.00
68,488.00
110,488.00
Plus Prior Design Costs
3,000.00
0.00
3,000.00
Total Project
45,000.00
68,488.00
113,488.00
The funding source for Project 8007 is the L. A. Avenue
AOC Fund [ Fund 25011.
4. Albertson's Share: The City previously received a check
from Albertson's in the amount of $21,247.03. That amount
represented a $27,469.50 Advance Deposit less $6222.46 in
design costs owed by the City. The $27,469.50 was the
estimated amount of Albertson's share of the costs at the
time the project was advertised for receipt of bids.
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Double Left -Turn: Los Angeles Avenue and Tierra Rejada Road
September 21, 2001
Page 5
Based on the bid results, the revised estimated
cost of
Albertson's share of
the work (including
contingencies) is
$53,118.75. Per the
terms of the Agreement, the
award of
contract requires that
the Advance Deposit to be
adjusted
by Albertson's prior
to the award of
contract. Albertson's
has paid the additional
sum required
to bring the
Advance
Deposit up to the
required amount.
A summary
of this
adjustment is as follows:
Description
Prior Deposit
Adjustment Revised Total
Construction Bid Amount
14,650.00
13,680.00
28,330.00
Inspection [15 %]
2,198.00
2,051.50
4,249.50
Administration [10 %]
1.465.00
1,368.00
2,833.00
Sub -Total
18,313.00
17,099.50
35,412.50
Plus 50% contingency
9,156.50
8,549.75
17,706.25
Sub -Total
27,469.50
25,649.25
53,118.75
Less City Design Costs
(6,222.47)
0.00
(6,222.47)
21,247.03
25,649.25
46,896.28
E. Schedule
It is anticipated that construction of the project should
start in October and be completed in November.
F. Administrative Actions
If the recommended action is taken by the City Council,
certain administrative actions will be undertaken by staff,
including the following:
• A contract agreement will be forwarded to Nye & Nelson,
Inc. for the construction of the subject project for the
contract price of $67,510.35.
• When all of the contract documents are in order, the
agreement will be executed by the City Manager.
• A construction contingency of $13,502.07 (15 %) will be set
aside for the project.
STAFF RECOMMENDATION
Approve the selection of Nye & Nelson,
subject project.
Attachments:
Exhibit 1:
Exhibit 2:
Exhibit 3:
Plan
Bid Results
Resolution
Tr_1a_1ft5_010116
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NOTE: THIS PLAN M
FOR THE EAS
scup.
TIERRA REJAD
City of Moorpark
Exhibit 2
Bid Results: Intersection Modifications at Los Angeles
Avenue
& Tierra Rejada
Road
Page 1 of I
[File # Bids: LA_TR_LFT]
Bidder » »>
Vendor 1
Vendor 2
Engineer's
Estimate
Nye & Nelson
Channel Islands
Paving, Inc
Bid Opening: Name:
September 17, 2001 Address:
1860 Eastman
Avenue[ #108]
355 N Lantana
St [ #685]
Cit, State:
Vantuara, CA
93003
Camarillo, CA
93010
Tel. No.:
805- 654 -1682
805- 388 -0112
Contact Person:
Ruric Nye
Jerome Contreras
Item Description Est Qty Units
Unit Cost
Total Bid
Unit Cost
Total Bid
Unit Cost
Total Bid
Schedule A: Los Angeles Avenue
I Mobilisation 1 LS
1,500.00
1,500.00
2,800.00
2,800.00
3,000.00
3,000.00
2 Caltrans Permit 1 LS
I
2,000.00
2,000.00
1,575.00
1,575.00
1,500.00
1,500.00
3 Traffic Control 1 LS
2,000.00
2,000.00
2,000.00
2,000.00
2,000.00
2,000.00
4 Remove Striping & RPh I LS
3,000.00
3,000.00
6,300.00
6,300.00
12,800.00
12,800.00
5 Install Striping & RPMs 1 LS
2,500.00
2,500.00
7,000.00
7,000.00
15,809.00
15,809.00
6 Signs (Ground Mounted 1 EA
150.00
150.00
340.00
340.00
1,237.00
1,237.00
7 Signs (Mat Arm Mounte 1 EA
500.00
500.00
585.00
585.00
2,500.00
2,500.00
8 Detector Loop Cables 2 EA
100.00
200.00
945.00
1,890.00
150.00
300.00
9 Detector Loops 16 EA
300.00
4,800.00
365.00
5,840.00
200.00
3,200.00
Sub -Total A
161650.00
28,330.00
42,346.00
Schedule B: Tierra Reajada Rd / Gabbert Rd
I Mobilisation I 1 LS
1,500.00
1,500.00
4,300.00
4,300.00
3,000.00
3,000.00
2 Traffic Control 1 LS
1,500.00
1,500.00
3,500.00
3,500.00
2,000.00
2,000.00
3 Remove Striping & RPA I LS
3,000.00
3,000.00
3,200.00
3,200.00
3,000.00
3,000.00
4 Install Striping & RPMs I LS
1,500.00
1,500.00
3,400.00
3,400.00
1,000.00
1,000.00
5 Signs (Ground Mounted 3 EA
150.00
450.00
245.00
735.00
1,237.00
3,711.00
6 Detector Loops 9 EA
300.00
2,700.00
420.00
3,780.00
200.00
1,800.00
## Relocate Medain
## Sawcutting 280 LF
1.20
336.00
3.50
980.00
2.00
560.00
## Removals 1 LS
9,535.00
9,535.00
2,330.00
2,330.00
14,000.00
14,000.00
## Adjust Valve to Grade 2 E A
284.00
568.00
585.00
1,170.00
300.00
600.00
## PCC Curb (6 ") 265 LF
8.53
2,260.45
19.75
5,233.75
30.00
7,950.00
## Base 832 SF
0.42
349.44
3.50
2,912.00
2.00
1,664.00
## Asphalt 832 SF
0.90
748.80
4.3500
3,619.20
3.00
2,496.00
## Stamped Concrete 522 SF
5.00
2,610.00
7.7000
4,019.40
10.00
5,220.00
8 Release 1 LS
1.00
1.00
1.00
1.00
1.00
1.00
27,058.69
39,180.35
47,002.00
Total
43,708.69
67,51035
89,348.00
Exhibit 3
RESOLUTION NO. 2001 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, REVISING THE AMOUNT
OF THE APPROPRIATION AND BUDGET FOR THE SLURRY
SEAL 2000 PROJECT (PROJECTS 8002) [FUND 1000 -
GENERAL FUND]
WHEREAS, on June 20, 2001, the City Council adopted the
Budget for Fiscal Year 2001/02; and
WHEREAS, a staff report has been presented to the City
Council requesting a budget increase in the aggregate amount of
$68,488; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase
of $68,488, as more particularly described in Exhibit "A ", is
hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions.
PASSED AND ADOPTED this
ATTEST:
day of , 2001.
Patrick Hunter, Mayor
Deborah S. Traffenstedt, City Clerk
Attachment:
Exhibit 'A': Appropriation and Budget Detail
Resolution No. 2001 -
Exhibit "A"
APPROPRIATIONS FOR
Tierra Rejada Double Left -Turn Lane Project
Project 8007
FUND ACCOUNT NUMBER APPROPRIATION REQUEST
L. A. Ave. AOC Fund 2501.0000.0000.5500 $ 68,488
TOTALS: $ 68,488
REVENUES FOR
Tierra Rejada Double Left -Turn Lane Project
Project 8007
FUND
ACCOUNT NUMBER
APPROPRIATION REQUESTI
L. A. Ave AOC Fund
2501.0000.0000.3886
$ 53,119
TOTALS:
APPROPRIATION
$ 53,119
APPROPRIATION RE -CAP
ACCOUNT NUMBER
CURRENT
SUBJECT
REVISED
2501.8310.8007.9601: Design
FY 2000 /01
APPROPRIATION
APPROPRIATION
$
APPROPRIATION
/ (REDUCTION)
$
2501.8310.8007.xxxx
$ 42,000
$ 68,488
$ 110,488
TOTALS:
$ 42,000
$ 68,488
$ 110,488
DISTRIBUTION OF APPROPRIATIONS TO EXPENSE ACCOUNT NUMBERS
ACCOUNT NUMBER
CURRENT
APPROPRIATION
SUBJECT
APPROPRIATION
/ (REDUCTION)
REVISED
APPROPRIATION
2501.8310.8007.9601: Design
$
7,000
$ 2,223
$
9,223
2501.8310.8007.9640: Const.
$
31,000
$ 50,012
$
81,012
2501.8310.8007.9650: Insp.
$
4,000
$ 16,253
$
20,253
TOTALS:
$
42,000
$ 68,488
$
110,488
Approved as to form:
ell01)0k301