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MOORPARK CITY COUNCIL
AGENDA REPORT
Honorable City Council
Dana Shigley, Administrative Services Direc
October 8, 2001 (meeting of October 17, 2001)
SUBJECT: CONSIDER FINAL "CLEANUP" BUDGET AMENDMENT FOR 2000/2001
FISCAL YEAR
BACKGROUND
We are in the final stages of closing the books for the
2000/2001 fiscal year and, as part of the process, require
several budget amendments.
DISCUSSON
The attached resolution lists several budget amendments required
to "clean up" the 1990/2001 fiscal year budget. None of the
budget items involve new funding or expenditures — they simply
adjust the budget to reflect actual revenues or expenditures, or
correct errors in the budget allocations. These type of
adjustments are typically required during the year -end closing
process, when numerous adjustments and closing entries are made
in the books.
STAFF RECOMMENDATION (Roll Call Vote Required)
1. Adopt Resolution 2001-
amending the 2000 /2001 budget.
G1001-11
RESOLUTION 2001-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AUTHORIZING AN
AMENDMENT TO THE OPERATING AND CAPITAL
IMPROVEMENTS BUDGETS FOR FISCAL YEAR
2000/2001
WHEREAS, on June 21, 2000, the City Council adopted the
operating budget for fiscal year 2000/2001; and
WHEREAS, fiscal year 2000/2001 has now been concluded and
several budget adjustments are needed to reflect actual revenues
and expenditures, or to provide budget corrections; and
WHEREAS, the City Council now wishes to amend the adopted
budget to reflect these year end adjustments.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment as described in Exhibit "A"
attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be
filed in the book of original resolutions.
PASSED AND ADOPTED this 17th day of October, 2001.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
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Exhibit "A"
Final Budget Amendment for the 2000/2001 fiscal year
Current Revised
Budget Unit Account Description Budget Change Budget Explanation
2200 - 8100 -0000
cierK's imaging system scanner broke unexpectedly and
4003 -3100 -0000
9503
Computer Equipment
1,300
6,000
7,300
had to be replaced
Assessment District Administration costs paid by the City
were not anticipated - will be recovered by Mission Bell
2330 - 5100 -0000
9103
Professional Services
-
4,100
4,100
assessments in the future.
2314 - 8900 -xxxx
9002
Salaries and Benefits
-
2,000
2,000
Revenues and expenses associated with AD 2001 -01
2314- 8900 -xxxx
9103
Professional Services
-
3,000
3,000
2314
3886
Public Works Fees
-
5,000
5,000
2315 - 8900 -xxxx
9002
Salaries and Benefits
-
2,000
2,000
Revenues and expenses associated with AD 2001 -02
2315- 8900 -xxxx
9103
Professional Services
-
3,000
3,000
2315
3886
Public Works Fees
-
5,000
5,000
2316- 8900 -xxxx
9002
Salaries and Benefits
-
2,000
2,000
Revenues and expenses associated with AD 2001 -03
2316- 8900 -xxxx
9103
Professional Services
-
3,000
3,000
2316
3886
Public Works Fees
5,000
5,000
City Manager and Secretary needed new printers
1000 - 2100 -0000
9503
Computer Equipment
1,001
1,600
2,601
unexpectedly
1000 - 8330 -0000
9103
Contractual Services
3,600
1,200
4,800
Contract to manage parking citations exceeded budget
1000
3301
Municipal code fines
96,600
1,200
97,800
Parking citation revenues to offset additional expenses
2003 - 8210 -0000
9003
Salaries and Benefits
6,847
1,200
8,047
Shift salary expense for crossing guards between two
2000- 8210 -0000
9003
Salaries and Benefits
20,540
(1,200)
19,340
funding sources
4003 - 7100 -0000
9503
Computer Equipment
-
600
600
Unanticipated need to replace computer monitors for
4003 - 2100 -0000
9503
Computer Equipment
-
300
300
Community Services, City Manager and Police Dept.
4003- 9200 -0000
9503
Computer Equipment
-
250
250
4003 - 8100 -0000
9503
Computer Equipment
2,300
200
2,500
Citywide computer replacement project cost slightly
4003- 3120 -0000
9503
Computer Equipment
1,000
100
1,100
more than anticipated in some budgets
4003 - 3110 -0000
9503
Computer Equipment
1,000
100
1,100
1000 - 6100 -1003
9002
Salaries and Benefits
-
10,000
10,000
Use of "800" funds for Analyst in Community
1000- 7100 -1003
9002
Salaries and Benefits
31,798
(5,000)
26,798
Development rather than Public Works /Community
1000- 8100 -1003
9002
Salaries and Benefits
31,798
(5,000)
26,798
Services; shift budget funds between accounts
2800
9826
Transfer to General Fund
-
260,000
260,000
Change in accounting method for endowment fund
2800
3400
Interest Earnings
100,000
260,000
360,000
interest from reduced revenues to transfer expense
4001 - 5100 -0000
9103
Professional Services
-
900
900
Unanticipated need for city hall architectural services
3900 - 5410 -0000
9103
Professional Services
-
1,900
1,900
Change in accounting method for MRA bond fiscal agent
3900
3400
Interest Earnings
60,000
1,900
61,900
fees
2200 - 8410 -0000
9155
Engineering - Plan Check
213,850
92,000
305,850
Increased costs for engineering services - offset by
2200
3831
Plan Check revenues
223,592
92,000
315,592 increased plan check revenues