HomeMy WebLinkAboutAGENDA REPORT 2001 1017 CC REG ITEM 11E.p
Moorpark City Counc : �" "� :� -` "
Agenda Report
To: The Honorable City Council
From: Kenneth C. Gilbert, Director of Public Works
Date: October 5, 2001 (Council Meeting 10- 17 -01)
Subject: Consider Bids for the Construction of the Los Angeles
Avenue Median Project [8025] and the Tierra Rejada Road
Parkway Project [8019]
DISCUSSION
A. Project Design
The City retained the services of a landscape architect to
prepare plans for the construction of a number of
parkway /median landscaping projects.
B. Project Scope
The scope of the subject work is generally described as
follows:
1. Project 8019: Tierra Rejada Road / Southhampton Road
Parkway: Construction of parkway landscaping on the north
side of Tierra Rejada Road, along the frontage of Tract
2865 -5 [Pacifica] , from a point just east of Southhampton
Road, westerly to a point approximately one thousand feet
(10001) west of Southhampton Road (see Exhibit 1) . The
future parkway landscaping has been designed to be
compatible with the existing parkway landscaping located
west of the project limits.
2. Portion of Project 8025: Los Angeles Avenue Median: The
recently completed Los Angeles Avenue Rehabilitation
Project (a part of the 2000 Asphalt Overlay Project)
included the construction of a raised median on Los
Angeles Avenue at and south of the Princeton Avenue
freeway interchange. The subject landscaping project
provides for the installation of stamped concrete,
irrigation and landscaping in those new raised medians
(see Exhibit 2). The roadway rehabilitation work included
the installation of a water meter and the placement of
pipes and sleeves in the road to avoid the need to
excavate the new pavement.
LS_2001_awd
2001 Parkway & Median Landscaping Project
October 5, 2001
Page 2
3. Maintenance Period: The contract documents require the
contractor to provide for the maintenance of the
landscaping and irrigation systems for a period of four
(4) months, commencing on the date these improvements are
accepted by the City.
4. Median Repairs: The scope of work also includes the
replacement of damaged stamped concrete in the median on
Tierra Rejada Road just west of Peach Hill Road.
C. Bid Results
Bids for the subject project were received and opened on
October 1. The apparent low bidder is E &M Constructors, with
a bid of $85,166.00. A summary of the bid results is attached
as Exhibit 3.
It has been determined that the apparent low bidder is
qualified to perform the work. Said bidder has confirmed that
their bid is valid and that they are prepared to proceed with
the construction of the project.
D. Fiscal Impact: Improvements
1. Bid Breakdown: A breakdown of the apparent low bid is as
follows:
Schedule A: L A Ave Median $ 38,335
Schedule B: Tierra Rejada Parkway $ 45,830
Schedule C: Median Repair $ 1,001
$ 85,166
2. Total Combined Project Costs: A summary of the
total cost of the subject projects is as follows:
A: Project 8025 B: Project 8019 C:
Description L. A. Ave. Median T. R. Rd. Pkwy
estimated
Median
Repair
Design [FY01 /02]
987
1189
0
Construction / Maint
38,335
45,830
1,001
Constr. Cont. (15 %)
5,750
6,875
150
Inspection
2,000
2,000
0
FY01 /02 Total
47,072
55,894
1,151
Design (Prior Year)
2,500
3,544
0
Project Total
49,572
59,438
1,151
3. Project Funding
Sources: The
funding sources
for the
various components
of the subject construction
contract
are summarized as
follows:
a.Median Repair (Stamped Concrete): Repairs to the stamped
concrete in the
Tierra Rejada
Road median west
of Peach
Hill Road (Bid
Sch. C) will be charged to the
Citywide
Landscape Maintenance Assessment [Fund 23001.
LS_2001_awd
ell 0 0 t i .
2001 Parkway & Median Landscaping Project
October 5, 2001
Page 3
b. Los Angeles Avenue Median [ #8025]: This project is
funded by the Los Angeles Avenue AOC Fund [Fund 25011.
c. Tierra Rejada Road
Parkway [ #8019]: For several years
the assessment for Zone 2 of Assessment District AD 84 -2
[Fund 23021 has included an improvement assessment of
$10 per lot to fund the construction of the subject
Tierra Rejada Road
parkway improvement project. The
estimated cost for
this project are expected to exceed
the total amount of
the improvement assessments levied
to date. In order to
allow construction of the project
to proceed at this
time, this shortfall will be funded
by an advance from
the Zone 2 maintenance assessments
reserves, summarized
as follows:
17,438
Maintenance Improvement
Description
Assessments ($) Assessments ($) Total ($)
Balance Through June 2002
140,436 45,892 186,328
Less FY 2001/2002 Expenses
(61,465) (59,438) (120,903)
Sub -Total
78,971 (13,546) 65,425
Advance
(13,546) 13,546 0
FY01 /02 Year -End Total
65,425 0 65,425
In that the Zone 2 improvement assessments and
maintenance assessments are placed in the same Fund
[Fund 2302], no budget amendment is required for the
above mentioned advance. Said advance will documented in
the Engineer's Report for the FY 02/03 assessments. Said
Report will also mention that the above mentioned
advance will be repaid by FY02 /03 and future improvement
assessments, as required.
4. Budget Amendment: It is necessary to amend the Budget to
fully fund this combined project. A Resolution (Exhibit 4)
has been prepared for this purpose. A summary of the
requested budget change is as follows:
Current Revised
Description Budget ($) Change ($) Budget ($)
Tierra Rejada Parkway
2302_8310_8019
Design
0
1,189
1,189
Construction w/ Cont.
36,456
16,249
52,705
Inspection
2,000
0
2,000
Sub -Total
38,456
17,438
55,894
L. A. Ave. Median
2501_8310_8025
Design
0
987
987
Construction w/ Cont.
1,878
42,207
44,085
Inspection
0
2,000
2,000
Sub -Total
1,878
45,194
47,072
[Note A] Total
40,334
62,632
102,966
Note A: No budget
amendment is required
for the median
repair costs.
LS_2001_awd
000-1-1 ,
2001 Parkway & Median Landscaping Project
October 5, 2001
Page 4
E. Future Maintenance Costs
1. Tierra Rejada Road / Southhampton Road Parkway [ #8019]:
The annual maintenance cost for this parkway will be
charged to Zone 2 of AD84 -2 [Fund 2302]. Annual
maintenance costs are estimated to be approximately
$1,600.
2. Los Angeles Avenue Median [ #8025]: The annual maintenance
costs for this median will be charged to the Citywide
landscape assessment [AD84 -2]. Annual maintenance costs
are estimated to be approximately $600.
F. Schedule
It is anticipated that construction of the project should
start in November and be completed in January. The
maintenance period would end four months thereafter.
G. Administrative Actions
If the recommended action is taken by the City Council,
certain administrative actions will be undertaken by staff,
including the following:
s A contract agreement will be forwarded to E &M Constructors
for the construction of the subject projects for the
contract price of $85,166.00.
• When all of the contract documents are in order, the
agreement will be executed by the City Manager.
• A construction contingency of $12,775.00 (150) will be set
aside for the project.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Approve the selection of E &M Constructors, Inc. to construct the
subject project and adopt Resolution No. 2001-
Attachments:
Exhibit l: Location Map: Tierra Rejada Median
Exhibit 2: Location Map: L. A. Ave. Median
Exhibit 3: Bid Results
Exhibit 4: Resolution
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City of Moorpark
Bid Results: 2001 Landscape Project
[File # Bids: LS-2001]
Exhibit 3
Page 1 of 3
Bidder » »>
Vendor I
Vendor 2
Bid Opening: Name:
Engineer's Estimate
E & M Constructors
Karleskint -Crum, Inc.
October 1, 2001 Address:
14581 Tyler Street
225 Suburban Road
Cit, State:
Sylmar, CA 91342
San Luis Obispo, CA 93401
Tel. No.:
(818)362 -9811
(805) 543 -3304
Contact Person:
Ed Padilla
Pamela Crum
Item Description Est Qty Units
Unit Cost
Total Bid
Unit Cost
Total Bid
Unit Cost
Total Bid
Schedule A: L A Ave Median
1 Mobilization 1 LS
1,000.00
1,000.00
1,000.00
1;000.00
1,000.00
1,000.00
2 Traffic Control 1 LS
11000.00
11000.00
1,000.00
1,000.00
3,080.00
3,080.00
3 Irrigation 1 LS
8;060.00
8,060.00
13,300.00
13,300.00
9,705.00
9,705.00
4 Soils Prep 1 LS
4,836.00
4,836.00
1,200.00
1,200.00
618.00
618.00
5 Planting 1 LS
7,984.00
7,984.00
6,444.00
6,444.00
10,415.00
10,415.00
6 Stamped Concrete 1 LS
23,784.00
23,794.00`
14,391.00
14,391.00
15,830.00
15,830.00
7 Maintenance 1 LS
2,500.00
2,500 00
1,000.00
1,000 00
1,600.00
1,600.00
Sub -Total A
49,16400
38,335.00
42,248.00
Schedule R. Tierra Reajada Parkway
1 Mobilization 1 LS
1,000,00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
2 Traffic Control I LS
1,000.00
1,000.00
1,000.00
1,000.00
3,696.00
3,696.00
3 Concrete Removal 3,700 SF
4.00
14,800.00
2.00
7,400.00
2.013513
7,450.00
4 Irrigation 1 LS
9,240.00
9,240.00
20,150.00
20,150.00
25,431.00
25,431.00
5 Soils Prep I LS
5,544.00
5,544.00
10,280.00
10,280.00
1,030.00
1,030.00
6 Planting 1 LS
15,486.00
15,486.00
5,000.00
5,000.00
14,908.00
14,908.00
7 Maintenance 1 LS
6,400.00-
6,400 00
1,000.00
100000
1,600.00
1,600.00
Sub -Total B
53,470.00
45,$3000
55,1.15.00
Schedule C: Miscellaneous Work
1 Repair Stamped Concrete i LS
200.00
200.00
1,000.00
1,000100
350.00
350.00
2 Release 1 LS
1.00
.... ...................... 1.0 -0
1.00
1.00
1.00
1.00.
Sub -Total C
201.00
......_......._.........
1,001.00
351.00
Total
102,835.00
85,166.00
97,714.00
0, () 0 1 a
City of Moorpark
1,400.00
6,500.00
Bid Results: 2001 Landscape Project
7,700.00
7,700.00
665.00
[File # Bids: LS-20011
665.00
10;000.00
10,000.00
23,100.00
Bidder » »>
23,100.00
Vendor 3
.._...........
Bid Opening:
Name:
Greenfield Construction
October 1, 2001
Address:
15353 Leahy Avenue
Ck State:
Bellflow", CA 90806
Tel. No.`.
(562) 866.7433
Contact Person:
Raujith Ranasm*
Item Description
Est Qty
Units
Unit Cost
Total Bid
Schedule A: L A Ave Median
1 Mobilization
1
LS
6,400.00
6,400.00
2 Traffic Control
1
LS
2,000.00
2,000.00
3 Irrigation
1
LS
13,000.00
13,000.00
4 Soils Prep
1
LS
600.00
600.00
5 Planting
1
LS
7,000.00
7;000.00
6 Stamped Concrete
1
LS
8,000.00
81000.00
7 Maintenance
1
LS
2,000.00
2 000 00
Sub -Total A
39,000.00
Schedule B: Tierra Reajada Parkway
1 Mobilization
1
LS
5,600.00
5,600.00
2 Traffic Control
1
LS
2,000.00
2,000.00
3 Concrete Removal
3,700
SF
100
7,400.00
4 irrigation
1
LS
28,000.00
28,000.00
5 Soils Prep
1
LS
1,000.00
1,000.00
6 Planting
1
LS
13,000.00
13,000.00
7 Maintenance
1
LS
2,000.00
2,000.00
Sub Total B
59,000.00...
Schedule C: Miscellaneous Work
1 Repair Stamped Concrete I
1
LS
500.00
500.00
2 Release
i
LS
1.00
100
Sub -Total C I
.... ....................
5 . 01.00 ....._....
Total ! ( 98„501.00
Cascade Sprinklers, Inc.
177 Poindexter Avenue
Moorpark, CA 93021
(805)529 -4709
Dennis Bailey
1,400.00
1,400.00
6,500.00
6,500.00
7,700.00
7,700.00
665.00
665.00
10;000.00
10,000.00
23,100.00
23,100.00
400.00
.._...........
............. 400.00
49,765.00
1,900.00
1,900.00
5,000.00
5,000.00
3.35
12,395.00
22,000.00
22,000.00
800.00
800.00
14,000.00
14,000.00
700!00
...................2,767.00.
700.00
.........56,795.00-
55,272.00
1,050.00 1,050 00
L00 ......... 1,051.00
107,611.00
Exhibit 1
Page 2 of 3
Vendor 5
Acacia Landscaping
604 S. San Marcos Road
Santa Barbara, CA 93111
(805) 964 -5390
Renee Tillotson
Unit Cost Total Bid
8,000.00
8,000.00
2,000.00
2,000.00
13,764.00
13,764.00
4,000.00
4,000.00
11,304.00
11,304.00
13,437.00
13,437.00
2,767.00
...................2,767.00.
4,373.00 ..
55,272.00
10,000.00
10,000.00
3,000.00
3,000.00
2.78
10,286.00
28,863.00
28,863.00
5,000.00
5,000.00
25,713.00
25,713.00
4,373.00
4,373.00 ..
87,235.00
500.00 500.00
1.00 100...
501.00
143,008.00
0 0 0 12 1
0012-
Kl
Exhibit 4
RESOLUTION NO. 2001 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, REVISING THE AMOUNT
OF THE APPROPRIATION AND BUDGET FOR THE LOS
ANGELES AVENUE MEDIAN PROJECT (PROJECT 8025)
[FUND 2501 - L. A. AVE. AOC FUND] AND THE
TIERRA REJADA PARKWAY PROJECT (PROJECT 8019)
[FUND 23021
WHEREAS, on June 20, 2001, the City Council adopted the
Budget for Fiscal Year 2001/02; and
WHEREAS, a staff report has been presented to the City
Council requesting a budget increase in the aggregate amount of `
$62,632; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase
of $62,632, as more particularly described in Exhibit "A ", is
hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions.
PASSED AND ADOPTED this day of , 2001.
ATTEST:
Patrick Hunter, Mayor
Deborah S. Traffenstedt, City Clerk
Attachment:
Exhibit 'A': Appropriation and Budget Detail
0 0 1 `,
Resolution No. 2001 -
Exhibit "A"
APPROPRIATIONS FOR
Los Angeles Avenue Median Landscaping Project [Project No. 8025]
and the Tierra Rejada Road Parkway Project [Project 80191
FUND
ACCOUNT NUMBER
APPROPRIATION REQUEST
Zone 2 AD84 -2 Landscaping
2302.0000.0000.5500
$ 17,438
L. A. Ave. AOC Fund
2501.0000.0000.5500
$ 45,194
I TUTALS : 1 1 $ 62,632 I
APPROPRIATION RE -CAP
ACCOUNT NUMBER
CURRENT
FY 2000/01
APPROPRIATION
SUBJECT
APPROPRIATION
/ (REDUCTION)
REVISED
APPROPRIATION
2302.8310.8019.xxxx
$ 38,456
$ 17,438
$ 55,894
2501.8310.8025.xxxx
$ 1,878
$ 45,194
$ 47,072
TOTALS:
$ 40,334
$ 62,632
$ 102,966
DISTRIBUTION OF APPROPRIATIONS TO EXPENSE ACCOUNT NUMBERS
ACCOUNT NUMBER
CURRENT
APPROPRIATION
SUBJECT
APPROPRIATION
/ (REDUCTION)
REVISED
APPROPRIATION
Tierra Rejada Parkway
2302.8310.8019.9601: Design
$
0
$ 1,189
$
1,189
2302.8310.8019.9640: Constr.
$
36,456
$ 16,248
$
52,705
2302.8310.8019.9601: Insp.
$
2,000
$ 0
$
2,000
Sub -Total
$
38,456
$ 35,000
$55,894
L A Ave Median
2501.8310.8025.9601: Design
$
0
$ 987
$
987
2501.8310.8025.9640: Constr.
$
1,878
$ 42,207
$
44,085
2501.8310.8025.9650: Insp.
$
0
$ 2,000
$
2,000
Sub -Total
$
1,878
$ 45,194
$
47,072
TOTALS:
$
40,334
$ 62,632
$ 102,966
1,
Approved as to form:
6001-24