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Home My WebLink AboutAGENDA REPORT 2019 0206 REG CCSA ITEM 10ICITY OF MOORPARK, CALIFORNIA City Council Meeting of 2.6.2019 ACTION Adopted Reso No. 2019-3791. BY M. Benson I. Consider Resolution Amending Fiscal Year 2018/19 Budget to Fund Park Improvements and Playground Equipment Replacement at Various City Parks. Staff Recommendation: Adopt Resolution No. 2019 -3791 amending the FY 2018/19 budget to fund park improvements and replacement of playground equipment at Country Trail Park, Miller Park, and Campus Canyon Park, and the installation of a sand play area at Peach Hill Park. ROLL CALL VOTE REQUIRED Item: 10.I. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Jeremy Laurentowski, Parks and Recreation Director BY: Chris Ball, Management Analyst DATE: 02/06/2019 Regular Meeting SUBJECT: Consider Resolution Amending Fiscal Year 2018/19 Budget to Fund Park Improvements and Playground Equipment Replacement at Various City Parks BACKGROUND On April 18, 2018 staff presented an agenda report to the City Council highlighting the need for various improvements at Country Trail Park, including replacement of the playground equipment and installation of an accessible path of travel from the parking lot to the play area that meets the requirements of the Americans with Disabilities Act (ADA). Other improvements at Country Trail Park that were noted in the agenda report include replacement of the existing plaster sand in the play areas with ADA compliant engineered wood fiber (EWF) while maintaining a separate dedicated area for sand play, and installation of a decomposed granite (DG) trail around the perimeter of the park. Staff also recommended the installation of a sand play area at Peach Hill Park to augment the existing play amenities. It was noted that the sand in the play areas at Peach Hill Park was replaced with EWF in 2013; however, the installation of a dedicated sand play area was delayed at that time due to budgetary constraints. Following discussion on this item, the City Council approved the park improvements and playground equipment replacement at Country Trail Park, as well as the installation of a sand play area at Peach Hill Park. On June 20, 2018 the City Council approved the Seven Year Capital Improvement Program for FY 2017/18-FY 2024/25 (CIP). Among the Parks and Recreation projects listed in the CIP are anticipated playground equipment replacement projects at Campus Park, Campus Canyon Park, Community Center Park, Glenwood Park, Miller Park, Mountain Meadows Park, Peach Hill Park, Tierra Rejada Park and Villa Campesina Park. These projects are included in the CIP because the age of the play equipment is within the standard industry life expectancy for playground equipment of fifteen to Item: 10.I. 381 Honorable City Council 02/06/2019 Regular Meeting Page 2 twenty years. However, in practice, the determination of when the equipment will be replaced is made by staff based on the actual physical condition of the play equipment. In December of 2018, staff evaluated the playground equipment throughout the City and determined that the equipment at Miller Park and Campus Canyon Park warrant replacement at this time. The playground equipment at both parks is approximately eighteen years old. DISCUSSION Similar to the equipment replacement at Country Trail Park, the work at both Miller Park and Campus Canyon Park would involve not only replacement of the play equipment, but also play area modifications involving replacement of the existing plaster sand and poured in place surfacing (PIP) with ADA compliant EWF in the play areas. At both parks, the play areas would be modified to retain a dedicated sand play area so that the recreational benefits of sand play remain available. ADA compliant ramps would also be installed in the play areas to ensure that the playground equipment is accessible to persons with disabilities. The projected cost for this work, as listed in the CIP, is $250,000 for Miller Park and $175,000 for Campus Canyon Park, with the costs allocated to FY 2019/20. However, based on the playground assessment that was conducted in December, staff would like to move forward with equipment replacement at these parks during the current fiscal year. As detailed in the April 18, 2018 staff report, the estimated cost of the work at Country Trail Park is $379,043 and the estimated cost of the sand play area at Peach Hill Park is $25,300. City Council approved $21,508 for engineering costs for the Country Trail Park ADA Walkway Installation Project (C0054), leaving $357,535 in estimated costs at Country Trail Park and $25,300 in estimated costs at Peach Hill Park that have not been budgeted for these projects. The engineering plans for the ADA improvements at Country Trail Park have been completed and staff anticipates conducting the ADA improvements at Country Trail Park, the installation of the sand play area at Peach Hill Park, and the play area modifications at Miller Park and Campus Canyon Park in the spring of 2019. Capital Improvement Project numbers C0057 - Sand Play Area Install at Peach Hill (2019), C0058 - Miller Park Playground Improvement and Equipment Replacement (2019) and C0059 – Campus Canyon Park Playground Improvement and Equipment Replacement (2019) have been created. In order to coordinate the replacement of the playground equipment with the rest of the work, staff intends to solicit bids for new playground equipment in March. In order to establish the budget available for the new playground equipment at each park, staff is now requesting a budget amendment to allocate the projected funds for these improvements. In November of 2017 the City Council approved changes to the Park Improvement Zones (Zones) and resulting changes to the Park Improvement Funds (PIFs). As a reminder, the City Council concurred with staff’s recommendation to change the Zone boundaries by creating a new Zone 1, which consisted of combining Zones 1 and 2, and renaming Zone 3 as Zone 2. Zone 1 now consists of all the area within the City’s 382 Honorable City Council 02/06/2019 Regular Meeting Page 3 boundary on the north side of LA Avenue and Zone 2 consists of all the area within the City’s Boundary on the south side of LA Avenue. Country Trail Park, Peach Hill Park, and Miller Park are within the Zone 2 boundary, while Campus Canyon Park is within the Zone 1 boundary. It should be mentioned that staff has identified some additional minor repairs such as replacement of step, platform or slide components in the play structures at several other City parks. The necessary parts for these repairs have been ordered and staff intends to include installation of these parts as an additive item when the requests for proposals (RFPs) for the playground equipment replacement are released. Once the cost for installation of these individual components has been established staff will return to City Council with a budget amendment to cover costs if necessary. The PIFs were created to provide a funding source to fund park improvement projects that benefit the residents within a particular Zone. Additionally the City maintains an Equipment Replacement Fund (ERF) to provide funding for the future replacement of City owned property, including playground equipment. Staff recommends allocating the costs associated strictly with playground equipment replacement (equipment cost and installation) to the ERF, and allocating the remaining park improvement costs (ADA improvements and play area modifications, including sand play area installation) to the appropriate PIF. A breakdown of the estimated cost and fund allocation is presented in the table below: Fund Country Trail (C0054) Peach Hill (C0057) Miller (C0058) Campus Canyon (C0059) Total PIF-Zone 1 (2011)45,000$ 45,000$ PIF-Zone 2 (2013)186,990$ 25,300$ 100,000$ 312,290$ ERF (3003)170,545$ 150,000$ 130,000$ 450,545$ Total Projected Cost:357,535$ 25,300$ 250,000$ 175,000$ 807,835$ FISCAL IMPACT An aggregate budget amendment of $807,835 is requested and the impact to the funds is as follows: 383 Honorable City Council 02/06/2019 Regular Meeting Page 4 FUNDS Estimated Fund Balance at 6/30/2019 Park Improvment Zone 2017-1 (2011) Park Improvment Zone 2017-2 (2013) Equipment Replacement (3003)TOTAL Before Allocation $576,142.00 $394,421.00 $2,861,613.00 $3,832,176.00 Country Trail Park ($186,990.00) ($170,545.00) ($357,535.00) Peach Hill Park ($25,300.00)$0.00 ($25,300.00) Miller Park ($100,000.00) ($150,000.00) ($250,000.00) Campus Canyon ($45,000.00)($130,000.00) ($175,000.00) Total Requested Appropriation ($45,000.00) ($312,290.00) ($450,545.00) ($807,835.00) After Allocation $531,142.00 $82,131.00 $2,411,068.00 $3,024,341.00 Staff will return to the City Council once bids have been received for this work for final approval, and to make any necessary adjustments to the cost distributions. STAFF RECOMMENDATION (ROLL CALL VOTE) Adopt Resolution No. 2019-____ amending the FY 2018/19 budget to fund park improvements and replacement of playground equipment at Country Trail Park, Miller Park, and Campus Canyon Park, and the installation of a sand play area at Peach Hill Park. Attachment: Resolution No. 2019-_____ 384 RESOLUTION NO. 2019-_____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2018/19 BUDGET BY APPROPRIATING $45,000 FROM PARK IMPROVEMENT ZONE 2017-1 FUND (2011), $312,290 FROM PARK IMPROVEMENT ZONE 2017-2 FUND (2013), AND $450,545 FROM EQUIPMENT REPLACEMENT FUND (3003) FOR PARK IMPROVEMENTS AND PLAYGROUND EQUIPMENT REPLACEMENT AT COUNTRY TRAIL PARK, PEACH HILL PARK, MILLER PARK AND CAMPUS CANYON PARK WHEREAS, on April 18, 2018 the City Council adopted Resolution No. 2018- 3695 which approved a budget amendment in the amount of $21,508 for design of an ADA compliant walkway at Country Trail Park (Project No. C0054), and as of June 30, 2018 the remaining appropriation was $15,224; and WHEREAS, on June 20, 2018 the City Council adopted the Operating and Capital Improvement Projects budget for Fiscal Year (FY) 2018/19, and the Seven Year Capital Improvement Program for FY 2017/18 - FY 2024/25; and WHEREAS, a staff report has been presented to the City Council describing the planned improvements and projected costs at Country Trail Park ($357,535), Peach Hill Park ($25,300), Miller Park ($250,000) and Campus Canyon Park ($175,000). Accordingly, Capital Improvement Project numbers C0057 - Sand Play Area Install at Peach Hill (2019), C0058 - Miller Park Playground Improvement and Equipment Replacement (2019) and C0059 – Campus Canyon Park Playground Improvement and Equipment Replacement (2019) have been created; and WHEREAS, an additional $807,835 is required to finance the planned park improvements and a budget amendment of $45,000 from the Park Improvement Zone 2017-1 Fund (2011), $312,290 from the Park Improvement Zone2017-2 Fund (2013), and $450,545 from the Equipment Replacement Fund (3003) is requested; and WHEREAS, Exhibit “A”, attached hereto and made a part hereof, describes said budget amendment and the resultant impact to the budget line items. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment in the amount of $45,000 from the Park Improvement Zone 2017-1 Fund (2011), $312,290 from the Park Improvement Zone2017-2 Fund (2013), and $450,545 from, the Equipment Replacement Fund (3003), as more particularly described in Exhibit “A”, attached hereto, is hereby approved. 385 Resolution No. 2019-_____ Page 2 SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 6th day of February, 2019. _____________________________ Janice S. Parvin, Mayor ATTEST: ___________________________________ Maureen Benson, City Clerk Exhibit A – Budget Amendment 386 Resolution No. 2019-_____ Page 3 FUND BALANCE ALLOCATION: Fund-Account Number Amount 2011-000-00000-33990 45,000.00$ Park Improvement Zone 2017-2 2013-000-00000-33990 312,290.00$ 3003-000-00000-33990 450,545.00$ Total 807,835.00$ EXPENDITURE APPROPRIATION: Account Number Current Budget Revision Amended Budget 2013-541-C0054-55300 15,224.00$ -$ 15,224.00$ 2013-541-C0054-55500 -$ 186,990.00$ 186,990.00$ 3003-541-C0054-55000 -$ 170,545.00$ 170,545.00$ 2013-541-C0057-55500 -$ 25,300.00$ 25,300.00$ 2013-541-C0058-55500 -$ 100,000.00$ 100,000.00$ 3003-541-C0058-55000 -$ 150,000.00$ 150,000.00$ 2011-541-C0059-55500 -$ 45,000.00$ 45,000.00$ 3003-541-C0059-55000 -$ 130,000.00$ 130,000.00$ -$ -$ -$ Total 15,224.00$ 807,835.00$ 823,059.00$ Park Improvement Zone 2017-1 Equipment Replacement Fund EXHIBIT A BUDGET AMENDMENT FOR VARIOUS FUNDS FOR COUNTRY TRAIL, MILLER, PEACH HILL, AND CAMPUS CANYON PARKS FY 2018/19 Fund Title PARK IMPROVEMENTS AND/OR EQUIPMENT REPLACEMENT AT 387