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HomeMy WebLinkAboutAGENDA REPORT 2001 1107 CC REG ITEM 11D fTEM � � ' D• Y�Com me, l`ndoa-}�a2• Moorpark City Counc AGENDA REPORT TO: The Honorable City Council FROM: John Brand, Senior Management Analyst DATE: October 17, 2001 (CC meeting of November 7, 2001) SUBJECT: Consider Participation by Moorpark Residents at Monthly Household Hazardous Waste (HHW) Events Hosted by the City of Thousand Oaks. BACKGROUND Prior to 1999, the cities of Moorpark, Simi Valley, and Thousand Oaks each held one HHW event per year. The Moorpark-sponsored event was held in the Metrolink parking lot . Simi Valley and Moorpark also operated a Resource Conservation Center (RCC) on Saturdays that accepted limited materials : antifreeze, batteries, oil , and paint . Both programs were discontinued in 1999 when the east county cities and the County began having monthly Household Hazardous Waste (HHW) collection events in Thousand Oaks and Simi Valley. The events were governed by a Cooperative Agreement between the county, the cities, and the contractor, with each signatory having equal responsibility. As a result , the east county jurisdictions went from three events per year to twenty-two events per year. There were no events in the month of December. The City of Thousand Oaks and the County have removed themselves from the Cooperative Agreement . Simi Valley and Moorpark continue to work under the original Cooperative Agreement , and Moorpark residents are able to dispose of their HHW on the third Saturday of each month (except December) . The City of Thousand Oaks has offered the City of Moorpark an opportunity to sign a separate service agreement with them that would allow continued participation by Moorpark residents at monthly HHW events hosted by Thousand Oaks . The key difference in the arrangement between the Cooperative Agreement and the Agreement HHW at I oaks due TO HHW Program Meeting of November 7, 2001 Page 2 drafted by Thousand Oaks is a provision that would require the City of Moorpark to pay a $10 . 00 per participant administrative fee to the City of Thousand Oaks in addition to the $70 . 00 per participant paid to the HHW contractor. The City has not participated in a HHW program that has charged an administrative fee previously. The Cooperative Agreement with Simi Valley does not include an administrative fee. The $10 . 00 administrative fee requested by Thousand Oaks is to offset the staff time the City puts into hosting the event . With an average cost of about $70 . 00 per participant this year, the proposed administrative fee is a 14% premium above the contract price. Moorpark staff is familiar with how much work and how much staff time is consumed in hosting a HHW collection event . What makes this fee worth attention is that it is new and other host jurisdictions are not charging a similar fee . Under the previous arrangement, each agency had equal access to the services provided by the program. This remains the case in the continuing arrangement with Simi Valley. However, with the proposed agreement with the City of Thousand Oaks, the relationship between the agencies has changed. Moorpark would be a customer and Thousand Oaks would be the service provider. Some of the programs offered to Thousand Oaks residents and businesses would not be offered to Moorpark residents and businesses . On average, about twenty Moorpark residents participate In the monthly events in Simi Valley, and on average seven Moorpark residents go to the Thousand Oaks event each month. Appointments are required at these events because the capacity to accept material is limited. Although in past years the Thousand Oaks events have cost ten to twenty dollars more per participant than Simi Valley events, since January the average cost per participant at each hosting site is about the same : $68 . 58 per participant in Simi Valley and $67 . 35 per participant in Thousand Oaks. Costs vary due to the handling requirements of the materials that are brought in by the public . It also varies depending on the disposal method required. The primary disposal site used by materials collected at the Simi Valley HHW events is a California hazardous waste landfill that meets stringent state and federal hazardous waste landfill requirements. HHW collected at the Thousand Oaks events is shipped to an out of state incinerator. I I H W at Toaks.doc t Y R TO HHW Program Meeting of November 7, 2001 Page 3 The Simi Valley events are held near Moorpark at the GI Industries yard, at 195 W. Los Angeles Avenue, in Simi Valley. it is about five miles from City Hall . The Thousand Oaks events are held at the City of Thousand Oaks Municipal Services Center, at 1993 Rancho Conejo Blvd . , in Newbury Park, and it is about eighteen miles from City Hall . Small business hazardous waste collection service is called Conditionally Exempt Small Business Generator (CESQG) service . While Thousand Oaks offers this service to its own small businesses, the Agreement offered by the City of Thousand Oaks does not allow Moorpark small businesses the opportunity to dispose of hazardous waste at the HHW events . Simi Valley does not offer this service at all ; therefore, Moorpark businesses have no outlet for proper disposal of their hazardous waste except to contract with a commercial hazardous waste hauler at a considerable expense . There are other programs that might be available to Moorpark that have both residential HHW service and small business CESQG hazardous waste service available. The cities of Oxnard, Camarillo, Port Hueneme, and the County have a two-day event on the second Friday and Saturday of each month. These events include CESQG hazardous waste service . Some Moorpark residents may also like to have a weekday option available. Such events are in Camarillo, which is about the same distance from City Hall as the Thousand Oaks events . The Del Norte MRF (Materials Recovery Facility) on Del Norte Boulevard in Oxnard is also available. The City might be able to join one or more of these HHW programs . Although staff has not received an inquiry on CESQG in over a year, it does happen from time to time, and a CESQG program is one of the programs identified in the City' s AB 939 plan . That plan, the Source Reduction and Recycling Element (SRRE) , is used as the program matrix for determining the City' s compliance with AB 939 . It is to the City' s advantage to implement the programs identified in the Plan. Staff is proposing that the City decline participation in the City of Thousand Oaks HHW program and continue its on-going participation in the exiting cooperative agreement with Simi Valley. Additionally, staff is recommending that it look at the desirability and feasibility of securing small business HHW disposal opportunities with the aforementioned jurisdictions . H11W at Toaks.dov TO HHW Program Meeting of November 7, 2001 Page 4 STAFF RECObd4ENDATION Decline to approve a Household Hazardous Waste (HHW) Agreement with the City of Thousand Oaks, and direct staff to look into the desirability and feasibility of securing small business and HHW disposal opportunities with other jurisdictions . i IH w at roakc doc