HomeMy WebLinkAboutAGENDA REPORT 2001 1107 CC REG ITEM 11E ITEM
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MOORPARK CITY COUNCIL
AGENDA REPORT
TO: The Honorable City Council
FROM: Mary K. Lindley, Director of Community Services , IO
DATE: October 19, 2001 (CC Meeting of November 7, 2001)
SUBJECT: Consider Budget Amendment and Agreements for the
Design Development of AVCP Phase II
SUMMARY
The City Council is being asked to approve the attached
resolution amending the FY 2001102 Budget to appropriate $31 , 000
for the design development of Arroyo Vista Community Park Phase
I1 . Additionally, the City Council is being asked to authorize
the City Manager to sign an agreement with Community Works
Design Group to perform the design and construction
specifications for the project .
DISCUSSION
On October 3, 2001 , the City Council appropriated $6, 000 to
secure the services of a project manager to coordinate the
design of the AVCP Phase II project . Staff is currently
negotiating with a consultant to perform said services .
The project scope presented to the Council on October 3, 2001 ,
included those improvements identified in the undeveloped
portion of the approved conceptual plan (except the water
feature and walking trail ) and the fourth softball field in the
developed portion of the park. The aquatics facility and
restroom/concession facility are being developed simultaneously.
Ali othe- amenities will be built at a later date . This scope
should allow the City to complete the new sports amenities by
the target date .
In moving the project forward, staff requested proposals from
two qualified landscape architectural firms, both having past
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experience with AVCP. The firms were asked to submit cost
proposals for design development , completion of a construction
manual , coordination of the bidding and negotiation process, and
inspection and consultation during the construction phase . 7he
proposal from Community Works Design Group was for a cost of
$27 , 005 . The proposal from Takata and Associates was for
$54 , 990 . In addition to having a lower overall cost, Community
Works Design Group' s hourly rates were also lower .
Community Works Design Group performed landscape design services
for : he existing developed portion of AVCP. As a result , the
firm has :.he necessary background information and materials on
the park, which in part , accounts for the fact that their
services are more economical . Community Works Design Group also
indicated that they were available to begin work immediately and
they submitted a proposed time- line that reflects the goal of
the City Council to open the new athletic fields by summer of
2002 .
At the October 3 meeting, the Council was presented with an
estimated budget ficure of $ 1 . 2 million for the design and
construction of AVCP Phase 11 , as proposed. To date the City has
appropriated $6, 000 for project management services . The City
Council is now asked to approve a budget amendment , which would
appropriate an additional 531 , 000 ( includes a 15 oercent
contingency) to proceed with the design development portion of
the project . It is proposed that the funds to cover these costs
be transferred from the Community Zone of Park Improvement Fund
to the project ' s expenditure budget .
STAFF RECOMMENDATION (Roll Call Vote Required)
Adopt Resolution No. 2001 -_, amending the FY 2001102 budget by
transferring $31 , 000 from the Community Zone of the Park
Improvement Fund to the AVCP Phase IT project budget , and
authorize the City Manager to execute an agreement with
Community Works Design Group.
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AVCP Phase II Design
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RESOLUTION NO. 2001 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FY 2001/02 BUDGET
FOR THE DESIGN OF ARROYO VISTA COMMUNITY PARK PHASE
I1 , BY APPROPRIATING $31 , 000 FROM THE PARK IMPROVEMENT
FUND, COMMUNITY ZONE (2100) , TO THE ARROYO VISTA
COMMUNITY PARK PHASE II PROJECT BUDGET (2100 . 7022)
WHEREAS, on June 20 , 2001 , the City Council adopted the FY
2001/02 Budget ; and
WHEREAS , on October 3 , 2001 , the City Council appropriated
$6 , 000 for project management services for Arroyo Vista
Community Park Phase II ; and
WHEREAS , on November 7 , 2001 , staff presented the Council
with a report which requests the appropriation of $31, 000 from
the Park Improvement Fund, Community Zone , for the design of
Arroyo Vista Community Park Phase II ; and
WHEREAS, Exhibit "A" hereof describes said budget amendment
and its resultant impacts to the budget line items .
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES RESOLVE AS FOLLOWS :
SECTION 1 . A budget amendment to appropriate $31 , 000 from
the Park Improvement Fund, Community Zone, and appropriate the
same for the design of AVCP Phase I1 , as more particularly
described in Exhibit "A" attached hereto, is hereby approved.
SECTION 2 . The City Clerk shall certify to the adoption of
the resolution and shall cause a certified resolution to be
filed in the book of original Resolutions .
PASSED AND ADOPTED this 7th day of November, 2001 .
Patrick Hunter, Mayor
ATTEST:
Deborah S . Traffenstedt , City Clerk
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AVCP Phase 11 Design
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Attachment A
Resolution No . 2001 -
EXHIBIT A
Budget Revision
A. Fund Allocation :
Fund No. Fund Name Amount
2100 Park Improvement Find, Co.mmuni:y Zone $31,000.00
B. Budget Appropriation :
BUDGET NUMBER BUDGETED REVISION NEW BUDGET
2100.7800.7022 .9630 $6, 000 $31, 000. 00 $37, 000.00
1
Approved to Form:
,M:\MLindley\PARKS\I'ark I'rujects\AVCP Phase II\AVCI' 11 design ccagd.doc