HomeMy WebLinkAboutAGENDA REPORT 2001 1107 CC REG ITEM 11F ITEM .-
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Agenda Report $ .-P To: The Honorable City Council
From: Kenneth C. Gilbert , Director of Public works
Date: October 22 , 2001 (Council Meeting 11 -7- 01)
Subject : Consider Resolution No. 2001 - Revising the
Appropriation and Budget for Project 8007, the
Construction of a Double Left-Turn Lane [West-to-South]
and Other Improvements in the vicinity of the
Intersection of Los Angeles Avenue and Tierra Rejada
Road [Albertson' s]
A. Background
On October 3 , 2001 , the City Council approved the selection of
Nye and Nelson, Inc . to construct the subject project . The staff
report for that item include a Resolution for the appropriation
of the additional monies required for this project .
Unfortunately, the staff resolution did not include an action to
adopt that Resolution . This report re-caps the Fiscal Impact of
the project and presents the Resolution for adoption .
B. Fiscal Impact
1 • Construction Cost Estimate : An estimate of construction
costs is as follows :
Schedule A Schedule B
Albertson's City
Description Left-Turn Lane Project North-South Leos Total
Bid Amount 28,330.00 39,180.35 67,510.35
Contingency (15%1 5,666.00 7.836.07 13,502.07
Total 33,996.00 47,016.42 81,012.42
2 • Total Project Cost Estimate : An estimate of the total
project construction costs is as follows :
Albertson's City
Description Left-Turn Lane Project North-South Leos Total
Design Traffic 18,667.42 6,222.47 24,889.89
Design Civil 0.00 3,000.00 3,000.00
Construction 33,996.00 47,016.42 81,012.42
Inspection [15%] 5,099.40 7,052.46 12,151.86
Administration [10%] 3,399.60 4,701.64 8,101.24
Total 61,162.42 67,993.00 129,155.42
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Double Left -Turn : Los Angeles Avenue and Tierra Rejada Road
October 22 , 2001
Page 2
3 . Budget Amendment : It will be necessary to amend the
FY2001/02 Budget to fully reflect all of the revenues and
expenses for this combined project [Project 8007] . A
Resolution has been attached for that purpose . A summary
of the proposed Budget amendment is as follows :
Description Current Budget Change Revised Total
Design 7,000.00 2,223.00 9,223.00
Construction 31,000.00 50,012.00 81,012.00
Inspection 4,000.00 16,253.00 20,253.00
Sub-Total FY 2001/02 42,000.00 68,488.00 110,488.00
Plus Prior Design Costs 3,000.00 0.00 3,000.00
Total Project 45,000.00 68,488.00 113,488.00
The funding source for Project 8007 is the L. A. Avenue
AOC Fund [Fund 25011 .
4 . Albertson's Share : The City previously received a check
from Albertson' s in the amount of $21, 247 . 03 . That amount
represented a $27, 469 . 50 Advance Deposit less $6222 .46 in
design costs owed by the City. The $27, 469 . 50 was the
estimated amount of Albertson' s share of the costs at the
time the project was advertised for receipt of bids .
Based on the bid results, the revised estimated cost of
Albertson' s share of the work (including contingencies) is
$53 , 118 . 75 . Per the terms of the Agreement , the award of
contract requires that the Advance Deposit to be adjusted
by Albertson' s prior to the award of contract . Albertson' s
has paid the additional sum required to bring the Advance
Deposit up to the required amount . A summary of this
adjustment is as follows :
Description Prior Deposit Adjustment Revised Total
Construction Bid Amount 14,650.00 13,680000 28,330000
Inspection [15%] 2,198000 2,051.50 4,249050
Administration [10%] 1,465000 1,368.00 2,83100
Sub-Total 18.313000 17,099.50 35,412050
Plus 50% contingency 9.156050 8,549.75 17,706.25
Sub-Total 27,469050 25,649.25 53,118075
Less City Design Costs (6,222047) 0.00 6 2( 22.47)
21,247.03 25,649.25 46,896028
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Adopt Resolution No 2001- Revising the Appropriation and
Budget for Project 8007 - - Los Angeles Avenue and Tierra Rejada
Road Double Left Turn Lane [Fund 25021 .
Attachments :
Exhibit 1 : Resolution
Tr_la_lft5_011022 '5U 02�;;
Exhibit 1
RESOLUTION NO. 2001 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, REVISING THE AMOUNT
OF THE APPROPRIATION AND BUDGET FOR THE LOS
ANGELES AVENUE / TIERRA REJADA ROAD DOUBLE
LEFT-TURN PROJECT (PROJECTS 8007) [L. A. AVE.
AOC FUND]
WHEREAS, on June 20, 2001, the City Council adopted the
Budget for Fiscal Year 2001/02 ; and
WHEREAS, a staff report has been presented to the City
Council requesting a budget increase in the aggregate amount of
$68, 488; and
WHEREAS, Exhibit "A" , attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s) .
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS :
SECTION 1 . That a Budget amendment in the aggregate increase
of $68, 488, as more particularly described in Exhibit "A" , is
hereby approved.
SECTION 2 . The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions .
PASSED AND ADOPTED this day of 2001 .
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt , City Clerk
Attachment :
Exhibit 'A' : Appropriation and Budget Detail
Resolution No. 2001 -
Exhibit "A"
APPROPRIATIONS FOR
Tierra Rejada Double Left-Turn Lane Project
Project 8007
FUND ACCOUNT NUMBER APPROPRIATION REQUEST
L. A. Ave. AOC Fund 2501 .0000.0000.5500 $ 68,488
TOTALS: $ 68,488
REVENUES FOR
Tierra Rejada Double Left -Turn Lane Project
Project 8007
FUND ACCOUNT NUMBER APPROPRIATION REQUEST
L. A. Ave AOC Fund 2501 .0000.0000. 3886 $ 53, 119
TOTALS: $ 53,119
APPROPRIATION RE-CAP
ACCOUNT NUMBER CURRENT SUBJECT REVISED
FY 2000/01 APPROPRIATION APPROPRIATION
APPROPRIATION / (REDUCTION)
2501 .8310 . 8007 .xxxx $ 42, 000 $ 68,488 $ 110, 488
TOTALS: $ 42, 000 $ 68, 488 $ 110,488
DISTRIBUTION OF APPROPRIATIONS TO EXPENSE ACCOUNT NUMBERS
ACCOUNT NUMBER CURRENT SUBJECT REVISED
APPROPRIATION APPROPRIATION APPROPRIATION
/ (REDUCTION)
2501 .8310 .8007 .9601: Design 5 7, 000 $ 2, 223 $ 9,223
2501.8310.8007.9640 : Const. $ 31, 000 $ 50, 012 $ 81 , 012
2501 .8310 . 8007. 9650: Insp. $ 4 , 000 $ 16, 253 $ 20, 253
TOTALS: $ 42, 000 $ 68, 488 $ 110,488
Approved as to form:
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