HomeMy WebLinkAboutAGENDA REPORT 2001 1205 CC REG ITEM 11EITEM
i
Ci"
0� - - --
ACT'iI- 7?YDU� _._
MOORPARK CITY COUNCIL _ --
AGENDA REPORT
TO: Honorable City Council
FROM: Rim C. Chudoba, Senior Management Analyst I<&
DATE: November 19, 2001 (CC Meeting of 12/5/01)
SUBJECT: CONSIDER VENTURA COUNCIL OF GOVERNMENTS REORGANIZATION
BACKGROUND
On April 26, 2001, city and county representatives attended a
workshop to determine the future of the Ventura Council of
Governments (VCOG). Attendees voted to retain VCOG with some
organizational changes.
On June 28, 2001, VCOG hired a firm to conduct an organizational
study. The consultant researched other COG functions and
structures, and surveyed local policy makers.
On October 25, 2001, 33 elected officials from 11 entities
attended a forum to discuss the firm's recommendations.
Councilmembers Mikos and Millhouse represented Moorpark.
Attendees voted to forward "Model A" to the cities and county
for consideration.
On December 13, 2001, VCOG will vote on "Model A." If approved,
the reorganization would take effect on January 1, 2002.
DISCUSSION
The key elements of "Model A" are highlighted below:
1. Hold quarterly VCOG meetings (January, April, July,
and October).
2. Establish task force for legislative advocacy.
3. Serve as local task force for integrated waste
management plan.
j
Honorable City Council
November 19, 2001
Page 2
4.
Act as lead
agency for regional
housing needs
allocation.
5.
Analyze pros
and cons of seeking
authority to
establish and
allocate regional housing needs with
state funding.
6.
Explore concept
of obtaining grants and
other revenue
to acquire open
space.
7.
Develop conflict
resolution policy
for possible
adoption.
8.
Study regional
traffic mitigation fees
for possible
adoption.
The implementation steps for "Model A" include: (1) update joint
powers agreement, (2) adopt budget with dues based on current
formula developed by City /County Managers Group, (3) co- locate
with existing entity, (4) hire executive director and support
staff, and (5) establish indirect cost to allow potential
capture of funds. Attachment 1 contains a more detailed
explanation.
"Model A" would cost cities and the county about $120,000
annually. City costs would vary depending on population. The
smallest city would pay $4,476, while the largest city would pay
$14,324. Moorpark would pay $5,904, or $2,952 for the remainder
of this fiscal year. Attachment 2 illustrates the estimated
dues for the 11 entities.
STAFF RECOWEMATION
Support "Model A."
Attachment l: "Model A"
Attachment 2: Dues Estimate
MODEL "K
Functions
ATTACHMENT 1
1. Hold quarterly VCOG meetings for business and cooperative exchange of ideas, calling
special meetings as needed: January — April — July — October (suggested)
2. Establish task force for legislative advocacy for state and federal issues
3. Continue to serve as local task force for integrated waste management plan
4. Continue as lead agency charged with allocating regional housing needs
5. Determine benefit and feasibility of obtaining from HCD rather than SCAG the authority
to determine and allocate county's regional housing needs
6. Explore concept of being the appointed agency to secure grants and other funding for
acquisition of open space in the county
7. Pursue written policy for conflict mediation /resolution for possible adoption by VCOG
8. Prepare further analysis of regional traffic mitigation fees for possible adoption
Implementation
1. Amend Joint Powers Agreement to reflect changes
2. Establish annual budget with dues from the county and cities
3. Secure office space pursuing co- location with existing entity
4. Establish an indirect cost (overhead)
5. Hire Executive Director and appropriate staff (full- time /part-time)
�1ad;.
FUNCTION
State and Federal legislative advocacy /lobbying
STATUTORY OR OTHER AUTHORITY
Voluntary participation among member agencies which could be incorporated in
the Joint Powers Agreement.
DUTIES / POWERS
As granted by agreement and or local government officials
CURRENTLY PERFORMED BY
Lobbying is currently being accomplished by all cities and the county by the
elected officials augmented by staff and contractual agreements with firms
specializing in state and federal advocacy. Anthony Gonsalves represents
several cities in Ventura County at the state level. Lynn Suter and Associates
represent the county. Various contracts cover specific issues at the federal level.
REQUIRED TO CHANGE
Amendment to the Joint Powers Agreement
FUNDING SOURCE
None identified
NEEDS ASSESSMENT
A regional approach to advocacy could be undertaken by VCOG to provide a
focal point at the state and federal level where city and county agreement is
reached on specific issues to lobby. Advocacy on a countywide basis could
serve to strengthen the individual city and county advocacy efforts. A closer
regional collaboration with the League of California Cities Coastal Division would
tend to further strengthen countywide clout. With the new League of California
Cities advocacy approach, VCOG could work closely with the newly hired person
assigned to the coastal division, potentially sharing resources.
2
FUNCTION
Preparation, revision and implementation of required integrated waste
management plans
STATUTORY OR OTHER AUTHORITY
Art. 3, Chap 1, Part 2, Div. 25, California Public Resources Code (com. with Sec.
40970).
DUTIES I POWERS
Assumption of the responsibility of the county and the county's cities to prepare
and revise the countywide integrated waste management plan required by Part 2,
Div. 25 of the Public Resources Code. The plan must include a solid waste
source reduction and recycling element, household hazardous waste element,
solid waste facility siting element, and a solid waste non - disposal element.
The plan is updated every five years.
Assumption of responsibility for overseeing implementation of the solid waste
diversion requirements set forth in Art-1, Chap. 6, Part 2, Div. 25 of the Public
Resources Code.
CURRENTLY PERFORMED BY
The county of Ventura and the county's cities are responsible for preparing,
revising and implementing the countywide integrated waste management plan.
However, in accordance with Sec. 40950 of the Public Resources Code, VOCG
has been designated as the as the "local task force ", responsible for coordinating
development of the city and county source reduction and recycling elements of
the countywide integrated waste management plan, and for assisting in the
preparation of the countywide facility siting element of the plan.
REQUIRED TO CHANGE
In order for VCOG to assume full responsibility for the countywide integrated
waste management plan, the VCOG Joint Powers Agreement would need to be
amended, followed by approval of the amended agreement by the State
Integrated Waste Management Board pursuant to Sec. 40975 of the Public
Resources Code.
3
FUNDING
State subventions and grants.
NEEDS ASSESSMENT
There is no apparent need or reason for VCOG to assume full responsibility for
this function; however VCOG could continue to function as the local task force.
E
FUNCTION
Allocation of city and county regional housing needs
STATUTORY OR OTHER AUTHORITY
Sec. 65584 of the California Government Code
DUTIES / POWERS
The California Government Code requires every city and county to include a
housing element in their general plans, requires housing elements to include an
assessment of housing needs and an inventory of resources and constraints
relevant to meeting such needs, and requires general plan housing elements and
regional housing needs to be updated every 5 years (see Government Code
Sec's. 65302. 65583 & 65588)
To fulfill these requirements, Sec. 65584 of the Government Code confers upon
councils of government the power establish the regional share of state housing
needs in conjunction with the State Department of Housing and Community
Development (HCD), and to allocate the regional share of state housing needs to
each city and county within the region. Each city and county's local share of
state housing needs, as determined by the COG, is incorporated in to the city
and county's housing element at the time of each 5 -year update.
CURRENTLY PERFORMED BY
Southern California Association of Governments (SCAG) currently establishes
the housing needs of the region that includes the county of Ventura in the
manner required by Sec. 65584 of the Government Code. It is also authorized to
allocated the local share of the region's housing needs to each city and county
within the region
However, a 1998 amendment to Sec 65584 of the Government Code specifically
authorized a council of governments engaged in determining and allocating the
regional share of housing needs, to delegate authority to allocate the local share
of regional housing needs in a subregion to a subregional entity. In particular,
Sec. 65584 (a) now provides:
"The council of governments shall provide a subregion with its share of
regional housing needs, and delegate responsibility for providing
allocations to cities and a county or counties in the subregion to a
subregional entity if this responsibility is requested by a county and all
cities within the county, a joint powers agency ..., or the governing body of
a subregional agency established by the council of governments, in
accordance with an agreement entered into between the council of
governments and the subregional entity that sets forth the process,
timing, and other terms and conditions of that delegation of responsibility."
Pursuant to this 1998 legislation, VCOG became the subregional entity
authorized to allocate the county's share of regional housing needs to the county
of Ventura and each city within the county.
REQUIRED TO CHANGE
It might be possible to get to recognize VCOG as the sole council of government
directly responsible for both establishing the county's regional share of state
housing needs, and allocating that share to the county of Ventura and each city
within the county without going through SCAG.
FUNDING SOURCE
State subventions.
NEEDS ASSESSMENT
VCOG already functions as the subregional entity that allocates the local share of
regional housing needs among the county of Ventura and each city in the county.
VCOG should re- evaluate that role. If it elects to continue in that role, VCOG
needs to determine whether to deal directly with HCD, or continue as a
subregional entity that obtains the local share of regional housing needs through
SCAG
4ic• r.
0
FUNCTION
Acquisition and /or administration of open space lands
STATUTORY OR OTHER AUTHORITY
No specific statutory authority identified. However, the county of Ventura and the
county's cities all have the power to acquire and hold open space for the benefit
of their citizens. This common power could be exercise by VCOG if conferred
upon it by the VCOG Joint Powers Agreement.
DUTIES / POWERS
Acquisition and /or administration of land within the county that is dedicated to
open space, and that is acquired and held either in fee title or as open space
easements
CURRENTLY PERFORMED BY
May currently be performed to a very limited extent by the county of Ventura and
county's cities on an ad hoc basis.
REQUIRED TO CHANGE
Amendment of the VCOG Joint Powers Agreement or state legislation
FUNDING SOURCE
Possible revenue sources include (i) funds subvented to VCOG from an
additional countywide sales tax increment that could adopted by the county of
Ventura with voter approval in order to fund acquisition of open space; (ii) funds
subvented to VCOG from development impact fees that could be adopted by the
county of Ventura and the county's cities to fund acquisition of open space;
and /or (iii) grants.
NEEDS ASSESSMENT
The county of Ventura is already exploring state legislation specifically
authorizing a county conservation district that apparently would be empowered to
acquire and hold open space. VCOG could serve as alternative vehicle for
accomplishing this objective.
"tt, -
7
FUNCTION
Conflict Mediation / Resolution
STATUTORY OR OTHER AUTHORITY
Voluntary participation among member agencies which could be incorporated in
the Joint Powers Agreement.
DUTIES / POWERS
As granted by agreement and or local government officials
CURRENTLY PERFORMED BY
Conflict mediation and /or resolution is not undertaken on a countywide basis in
Ventura County.
REQUIRED TO CHANGE
Amendment to the Joint Powers Agreement
FUNDING SOURCE
None identified
NEEDS ASSESSMENT
Offering a conflict resolution process could be a function undertaken by VCOG to
provide member agencies with a working knowledge of dispute resolution
options, to provide information on methods and techniques for resolving disputes
that require neutral intervention, and to reduce the frequency of unresolved
disputes between public agencies. Participation could be voluntary but highly
encouraged prior to initiation of litigation by a public agency.
FUNCTION
Adopt and administer regional traffic mitigation fees for new development both in
the county Ventura and the county's cities
STATUTORY OR OTHER AUTHORITY
The police powers of counties cities authorize them to adopt and implement
development impact fees subject to the constraints set forth in Chap. 5, Div. 1,
Title 7 of the California Government Code (com. with Sec 66000).
A joint powers agreement could authorize a joint power agencies to assume the
responsibility for determining or administering the development impact fees
authorized by such common powers.
DUTIES / POWERS
Duties and responsibilities could include:
♦ Determination of appropriate traffic mitigation fees for new development
occurring both in the county of Ventura and the county's cities to mitigation
regional traffic impacts on local arterial streets and highways in both the
county and in the county's cities.
♦ Impose or recommend the imposition of such fees on new development.
♦ Allocate fee revenues to appropriate agencies to fund the cost of constructing
the traffic facilities for which the fees were imposed.
CURRENTLY PERFORMED BY
The county and the county's cities currently impose and collect development
mitigation fees to address traffic impacts within their respective jurisdictions. In
addition, the county is endeavoring to get cities to impose and collect traffic
mitigation fees to address traffic impacts on county roads caused by new city
development.
No agency currently addresses the imposition or collection traffic mitigation fees
from the perspective of the entire region.
REQUIRED TO CHANGE
An amendment to the VCOG Joint Powers Agreement.
'01411
FUNDING SOURCE
Revenues produced by traffic mitigation fees.
NEEDS ASSESSMENT
A traffic mitigation fee that addresses the funding of inter jurisdictional traffic
impacts from new development occurring in individual jurisdictions could provide
benefits. It might facilitate better planning of the inter - jurisdictional street and
highway improvements necessary to mitigate traffic impacts from new
development, better evaluation of the costs of those improvement, and a more
appropriate allocation of those costs to new development occurring in each
individual jurisdiction. If determined to be of benefit, the function could be
performed by VCOG. However, it might more appropriately be assigned to the
Ventura County Transportation Commission.
10
ATTACHMENT 2
VCOG DUES ESTIMATE FOR 12 MONTH PERIOD
Based on 2000 Census Population and a $120,000 VCOG Budget
VCOG Dues Formula
1/3 to the County @ $120,000 = $40,000
1/3 to each City @ $ 120,000 = 40,000 divided by 10 = $4,000
1/3 to each City based on population
Population Distribution
City
Population
% of total cities
Camarillo
57,077
8.65
Fillmore
13,643
2.07
Moorpark
31,415
4.76
Ojai
7,862
1.19
Oxnard
170,358
25.81
Port Hueneme
21,845
3.31
San Buenaventura
100,916
15.29
Santa Paula
28,598
4.33
Simi Valley
111,351
16.87
Thousand Oaks
117,005
17.73
Total all cities
660,070
100.00
County (unincorporated)
Countywide Total
93,127
753,197
VCOG Dues by Jurisdiction
City
Equal
Population
Total Due @ Total Due @
Share
+ Share =
$120,000 $95,000
Camarillo
$4,000.
3,458
7,458
Fillmore
4,000.
826
4,826
Moorpark
4,000.
1,904
5,904
Ojai
4,000.
476
4,476
Oxnard
4,000.
10,324
14,324
Port Hueneme
4,000.
1,324
5,324
San Buenaventura
4,000.
6,116
10,116
Santa Paula
4,000.
1,734
5,734
Simi Valley
4,000.
6,748
10,748
Thousand Oaks
4,000.
7,090
11,090
Total all Cities
40,000
40,000
80,000
County of Ventura
Total Cities and County
40,000
$120,000