HomeMy WebLinkAboutAGENDA REPORT 2001 1219 CC REG ITEM 11DMOORPARK CITY COUNCIL
AGENDA REPORT
To: The Honorable City Council
ITEM
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From: Deborah S. Traffenstedt, Acting Community Development
Director
Laura Stringer, Senior Management Analysts
Date: December 6, 2001 (CC Meeting of 12/19/01)
Subject: Consider Authorizing the City Manager tol Sign an
Extension to the Revised Agreement with the Planning and
Consulting Firm of Cotton /Bridges /Associ.aies, Inc.
(previously Cotton /Beland /Associates) for the'Update of
the Housing Element of the General Plan
DISCUSSION
On September 1, 1999, the City Council authorized the City Manager
to sign the initial contract for the update of the Housing Element
of the General Plan. This contract agreement with the planning and
consulting firm of Cotton /Bridges /Associates, Inc. (CBA)
(previously Cotton /Beland /Associates) also included preparation of
an updated Safety Element. The City Council on March l'121, 2001,
adopted the revised Safety Element, completing one (1) phase of the
consulting agreement. Due to changes in the Regional Housing Needs
Allocation (RHNA) process and affordable units alloclation and
comments from a review by the Department of Housing andlCommunity
Development (HCD), the Housing Element became more complicated. To
accommodate the additional work required, an amendment to the
Revised Agreement was approved by the City Council on September 5,
2001. The amendment increased the contract for the Housing Element
portion by $10,750 and extended the term of the contract to
December 31, 2001
On August 27, 2001 the Planning Commission, after conducting a
workshop and duly noticed public hearing, recommended approval of
the draft Housing Element Update to the City Council. At that time
it was deemed appropriate to re- submit the document to HCD, so that
HCD comments could be included in City Council's consideration of
the document. HCD response has taken longer than originally
S: \Community Development \Everyone \Consultants \cc011219 stf rpt.Cotton Bridges.doc
The Honorable City Council
Extension of Agreement with Cotton /Bridges /Associates, Inc.
December 19, 2001
Page 2
anticipated, requiring the consultant to provide services over a
longer period of time. It is now anticipated that response to HCD
comments and review and adoption by the City Council should occur
by the end of January or early February. No additional work effort
by the consultant is anticipated at this time, only extension of
the time period in which to complete the document is required.
It is requested that the City Council consider authorizing the City
Manager to extend the term of the Service Agreement with CBA to
February 28, 2002, with further authority to extend the term as
deemed necessary to accommodate the review process.
STAFF RECOMMENDATION
Authorize the City Manager to extend the term of the Agreement for
Professional Services to February 28, 2002, with further authority
to extend the term as deemed necessary.
Attachments:
1) Amendment to Revised Agreement.
41 4
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S: \Community Development \Everyone \Consultants \cc011219 stf rpt.Cotton Bridges.doc
AMENDMENT TO REVISED AGREEMENT FOR PROFESSIONAL SERVICES
This Amendment, made and entered into this ?3rci day of
.� , 2001, between the CITY OF MOORPARK, a municipal
corporation, hereinafter referred to as "CITY" and COTTON
/BRIDGES /ASSOCIATES, 144'C., (formerly Cotton /Beland /Associates,
Inc.), a California Corporation, hereinafter referred to as
"CONSULTANT."
WHEREAS the City and Consultant entered into a REVISED
AGREEMENT FOR PROFESSIONAL SERVICES, hereinafter referred to
"Agreement," dated February 24, 2000, including contract planning
services for updating the General Plan Housing Element; and
WHEREAS the City and Consultant have determined that
additional tasks are required to complete the update of the General
Plan Housing Element;
NOW, THEREFORE, in consideration of the mutual covenants,
benefits and premises herein stated, the parties hereto agree as
follows:
Sections I and III of the Agreement are hereby amended:
I. Compensation
The fees in full compensation to Consultant services rendered
to Update the General Plan Housing Element, shall be increased by
Ten Thousand Two Hundred Fifty Dollars ($10,250), for a total
compensation not to exceed Thirty Nine Thousand Eight Hundred
Eighty Dollars ($39,880). The additional tasks for completing the
Housing Element shall be as set forth in Exhibit A. All other
provisions of Section I shall remain in full force and effect.
III. Term
The term of the Agreement shall be extended to December 31,
2001, unless sooner terminated as provided for in the Agreement.
All other provisions of Section III shall remain in full force and
effect.
All other provisions of the Agreement will remain in full
force and effect.
ATTACHMENT
CBA /CITY CONTRACT AMENDMENT
Housing Element Update 2000
Page 2
CITY OF MOORPARK
Steven Kueny, City Mana er
COTTON /BRIDGES /ASSOCIATES /.
(Formerly Cotton /Beland /Associates,
Inc.)
Donald A. Cotton, Principal
Attachment: Exhibit A
C. Deborah S. Traffenstedt, ATCM /City Clerk /Personnel Officer
Wayne Loftus, Director of Community Development
Laura Stringer, Senior Management Analyst
M: \LStringer \M\ Consultants\ sysagmtaddendum .cbahousing.8.21.0l.doc
EXHIBIT A
Should this amendment be approved, the timetable and description of tasks for
completing the Housing Element is set forth below:
TASK
TASK DESCRIPTION
DUE DATE
1 . Project Re- initiation City will amend contract with cost September 5,
Upon Council adjustment of $9,750 plus time and 2001
Approval material for all public hearings and
extend contract final date to no
later than December 31, 2001.
2. Program
CBA will amend the Housing
September
Development Phase
Element based upon policy direction
15, 2001
provided by the City. City will
provide changes in development
activity and availability of
appropriate sites, which CBA will
incorporate in the Draft Element.
CBA will also incorporate additional
policy guidance to be provided by
City.
3. HCD Consultation
Typically, HCD requires a 60 -day
October 15-
and Final
review period to make comments on
November
Incorporation of
any draft. CBA will negotiate with
15, 2001
Comments*
HCD for an expedited review. This
task will involve several phone
consultations. CBA will consult with
HCD staff on required changes, if
any. CBA will work with City staff
and HCD to craft acceptable
changes to Element consistent with
City direction.
4. Commission and
CBA will make presentation at the
November
City Council Public
Planning Commission and City
15- December
Hearing*
Council regarding the changes
15, 2001
requested by HCD and what is
required to gain certification. If
Council does not accept required
changes, City will prepare self -
certification findings for adoption in
2002.
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