HomeMy WebLinkAboutAGENDA REPORT 2001 1219 CC REG ITEM 11H• r
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ACTION-
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public WorksC
DATE: December 7, 2001 (Council Meeting 12- 19 -01)
SUBJECT: Selection of Design Consultant for the Traffic Signal
Interconnect Project
DISCUSSION
A. Project Description
1. Los Angeles Avenue [See map attached as Exhibit 11:
Installation of a traffic signal interconnect system on Los
Angeles Avenue and New Los Angeles Avenue, from the Route 23
freeway westerly to a future traffic signal to be located at
or west of Butter Creek Road. The total distance is
approximately 2.5 miles. The locations of the existing
traffic signals are as follows: the.
2. Tierra Rejada Road: [See map attached as Exhibit 11:
Installation of a traffic signal interconnect system on
Tierra Rejada Road from the Route 23 freeway westerly to the
Los Angeles Avenue /Gabbert Road intersection.
B. Budget
The FY 2001/2002 Budget provides funding for this project. A
summary of current project funding is as follows:
1. Los Angeles Avenue [Project 80041:
Description Amount ($)
Design 40,000
Construction 500,000
Inspection 40,000
Total 580,000
Funding Sources
2501 - L A Ave AOC 260,000
2604 - Federal CMAQ Grant 320,000
Total 580,000
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Traffic Signal Interconnect Project
Selection of Design Consultant
December 7, 2001
Page 2
2. Tierra Rejada Road [Project 80361:
Description
Amount ($)
Design
40,000
Construction
630,000
Inspection
40,000
3. Combined Project:
Total 710,000
Funding Sources
2502 - Sp Rd/TR Rd AOC
360,000
2604 - Federal CMAQ Grant
350,000
Total 710,000
3. Combined Project:
Description
Amount ($)
8004 - Los Angeles Avenue
580,000
8036 - Tierra Rejada Road
710,000
Total 1,290,000
Funding Sources
2501 - L A Ave AOC 260,000
2502 - Sp Rd/TR Rd AOC 360,000
2604 - Federal CMAQ Grant 670,000
Total 1,290,000
Please note that the amounts budgeted for design services
can be adjusted by staff, if necessary, via a line -item
transfer from the amounts budgeted for the construction
phase of the project.
C. Federal CMAQ Grant
The City has received approval of Congestion Mitigation and Air
Quality Improvement Program (CMAQ) grants for the construction
of the subject project. Grant funding will be limited to a
portion of the construction costs, not to exceed the amounts
specified above.
D. Request for Proposals [Design]
A Request for Proposals [RFP] for the design services for this
project was prepared and distributed to selected consulting
firms. Approximately fifteen (15) firms received a copy of the
RFP.
Sig _intc_designl ,
Traffic Signal Interconnect Project
Selection of Design Consultant
December 7, 2001
Page 3
E. Scope of Consultant Services
The scope of work defined in the RFP is generally summarized as
follows:
• Phase 1: Perform a study to verify or determine that the
proposed project will:
- provide a system for the "platooning" of east -west
traffic, without causing an unduly adverse affect on the
flow of traffic on the north -south side streets;
- reduce exhaust emissions; and
- reduce traffic congestion.
Note: If the study were to indicate that the project
would produce undesirable results, it is
possible that the project would be abandoned
and the Phase 2 consultant services would be
cancelled.
• Phase 2A: Provide plans and specifications for the
construction of the project.
• Phase 2B: Provide certain follow -up services require to
implement and refine the signal interconnect systems.
F. RFP Evaluation / Recommended Selection
Five (5) proposals were received. The five firms which
submitted Proposals are listed in alphabetical order (with
their quoted fee amounts'), as follows:
Firm Fee Amt. ($)
Advantec 183,550
Austin -Foust 60,640
Boyle 124,643
Kimley -Horne 85,300
Traffic Safety Engineers 164,840
Staff evaluated those Proposals and determined that the
proposal submitted by the firm of Kimley -Horn was the most
responsive to the requirements of the RFP. Kimley -Horn has
extensive experience in the design of traffic signal
interconnect system, is well qualified and received favorable
remarks from the references contacted.
' It should be noted that staff did not discuss and clarify the scope of work
and fee quoted by any firm other than Kimley -Horn. Thus, the fee amounts
quoted by other firms may not be amounts which would be mutually acceptable
subsequent to such negotiations and clarifications. Accordingly, the fees
listed here may not be comparable.
,+a
Sig_intc_designl
Traffic Signal Interconnect Project
Selection of Design Consultant
December 7, 2001
Page 4
G. Design Costs
1. Consultant Fee: A summary of the
consultant fee set forth
in the Kimley -Horn
Proposal, is as
follows:
Description
Phase 1 ($)
Phase 2 ($)
Total ($)
Los Angeles Avenue
13,610
19,800
33,410
Tierra Rejada Road
20,410
31,480
51,890
Total 34,020
51,280
85,300
2. Contingency:
It is recommended that the City
Manager be
authorized to
approve the subject
design services, for an
amount not to
exceed the above
fee plus contingencies
calculated as
follows:
Description
L A Ave ($)
T R Rd ($)
Total ($)
Design Fee Amount
33,410
51,890
85,300
Contingencies (25 %)
8,353
12,973
21,325
Total 41,763
64,863
106,625
STAFF RECOMMENDATION
Authorize the City Manager to execute contract documents for the
above described consultant services, said services not to exceed
the costs and contingencies set forth in this report.
Attachments:
Exhibit 1: Map
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MODRPARN COMMUNITY
COLLEGE
LEGEND
0 EXISTING SIGNAL
FUTURE OR POSSIBLE SIGNAL
Moorpark Road Traffic signal
To Be Removed
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CITY OF OORPARK