HomeMy WebLinkAboutAGENDA REPORT 2001 1219 CC REG ITEM 11J"!
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Moorpark City
Agenda Report �
To: The Honorable City Council
From: Kenneth C. Gilbert, Director of Public Works
Date: December 7, 2001 (Council Meeting 12- 19 -01)
Subject: Request from Carlsberg Ranch (Tracts 4973 & 4974) for
the Reimbursement of Developer Costs for the
Construction of Certain Improvements Funded by the ,
Spring Road / Tierra Rejada Road Area of Contribution
(STR AOC)
DISCUSSION
A. Background
The Spring Road /Tierra Rejada Road Area of Contribution (STR
AOC) was established to fund the construction of a number of
street improvement projects along those two arterial streets.
Certain of those improvements, located within and adjacent to
the Carlsberg Specific Plan area, were constructed by the
developer of Tracts 4973 and 4974 -- Simi - Conejo, Inc..
B. Request for Fee Reimbursement
Simi - Conejo, Inc. has requested reimbursement of a portion of
STR AOC fees previously paid by them, in order to refund
costs incurred by them for the construction of the above
mentioned "AOC- funded" improvements. The amount of the
requested reimbursement is as follows:
• Construction Costs: $589,240.00
• Plan checking & Inspection $ 35,869.60
$625,109.60
C. City Engineer's Opinion of Costs
1. Cost Estimate: In July of this year the City Engineer
prepared an opinion of cost (see Exhibit 1) for the "AOC-
funded" street improvements constructed by Simi- Conejo.
The specific portions of the work that are included in
this estimate are listed as follows:
• Median curb, surfacing, landscaping, irrigation and
median soil conditioning;
CarlsberReimburse 010813
Carlsberg AOC Fee Reimbursement
December 7, 2001
Page 2
• Turn lanes within the fourteen feet (141) wide median;
• Traffic signal modifications at the intersection of
Peach Hill and Spring; and
• Traffic signal installation at the intersection of
Tierra Rejada and Miller Parkway.
2. Excluded Costs: The construction elements listed in
Exhibit 1 include only those items customarily associated
with installation of the identified "AOC- Funded"
improvements constructed by the developer. Other costs
cited in the developer's request were disallowed [Example:
Costs for drainage facilities adjacent to the median were
disallowed because the drainage intercepted by those
facilities would have needed to be intercepted in any case
and because the selection of curve radii and resultant
need for superelevation of the curves and resultant
drainage problems were the choice of the developer's
engineer.]
3. Adjustment to 1998 Costs: The unit prices used in the
chart attached as Exhibit 1, reflect July 2001 costs. The
total was reduced to reflect costs as of December 1998 by
calculating a ratio of the Engineering News - Record (ENR)
Construction Cost Index (CCI) current at the time of
construction, to the current CCI, said ratio being
calculated as follows:
December 1998 CCI = 6851.95 = 0.9472
July 2001 CCI = 7233.90
The estimated value of the construction of reimbursable
expenses, including design, plan review, inspection,
construction and construction administration, at the time
of construction is calculated as follows: $632,162.12 x
0.9472 = $598,783.95.
4. Comparison: The developer has requested a reimbursement
amount of $625,109.60. The difference between the City
Engineer's estimate of costs and the requested
reimbursement amount is 4.4 %. This amount is well within
the range acceptable for estimates. It is recommended,
therefore, that the requested amount of $625,109.60 be
approved.
D. Fiscal Impact
The current fund balance for the STR AOC Fund [Fund 2502] is
as follows:
Description Amount ($)
Fund Balance as of December 10, 2001 587,764
Less Outstanding Loan from L. A. Ave. AOC Fund (1,675,105)
Net Fund Cash Value (1,087,341)
CarlsberReimburse_010813
Carlsberg AOC Fee Reimbursement
December 7, 2001
Page 3
Staff has performed an analysis of the anticipated future
revenues to the STR AOC and has determined that there will be
sufficient revenues to construct the programmed projects and
to repay the above mentioned loan from the Los Angeles Avenue
AOC Fund.
E. Reimbursement Schedule
In consideration for undertaking the "early" construction of
the above described "AOC- funded" improvements, it is the
recommendation of staff that the requested refund of the cost
of those improvements, be refunded prior to the re- payment of
the above mentioned inter -fund loan from the L. A. Ave. AOC
Fund.
RECOMMENDATION
Authorize staff to reimburse Conejo -Simi Properties $625,109.60
for street improvements constructed on behalf of the City, said
payment to be made upon receipt of payment of Spring Road /
Tierra Rejada Road AOC fees by one or more developers of the
Commercial /Industrial property located at the southeast and
southwest corners of New Los Angeles Avenue and Miller Parkway.
CarlsberReimburse 010813 '.
Exhibit 1 City Engineer's Estimate of Improvement Costs
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Tracts 4973 & 4974 - Opinion of Reimbursement Claim for Construction Costs
Items Included are Medians, Median Landscaping, Traffic Signals & Traffic Signal Upgrades
Prepared by: Walter Brown Date of Preparation July 17, 2001
Ite
m
No.
Description
Unit
Unit
Price
No. of
Units For
Cost
For
1
2
3
5
6
7
8
9
10
11
12
13
14
15
16
Mobilization
"A.C. Pavement
" Stam ed Concrete
12" CI.2 A Base
8" B -1 Median Curb
1" Irri ation Service & Meter
Soil Amendment
Bark Mulch
Shrub 5 Gallon
ree 24" box
Plant 4" Pot
Root Guard
Irrigation System
120 Day Landscape Maintenance
Traffic Signal Mod. - Peach Hill & S rin
raffic Signal Inst. - Tierra Re'ada & Science
% of Job
Ton
S.F.
on
L. F.
ea.
S.F.
C.Y.
ea.
ea.
ea.
S.F.
S.F.
S.F.
L.S.
L.S.
3.30%
$26.00
$2.10
$8.30
$4.30
$1,200.00
$0.40
$45.00
$11.00
$190.00
$1.60
$1.10
$1.10
$0.06
$25,000.00
$98,000.00
Spring & Miller
$499,889
2320
8835
6020
14190
6
53859
665
829
83
13465
3200
53859
53859
1
1
Spring & Miller
$15,969.00
$60,320.00
$18,553.50
$49,966.00
$61,017.00
$7,200.00
$21,543.60
$29,921.67
$9,114.60
$15,743.40
$21,543.60
$3,520.00
$59,244.90
$3,231.54
$25,000.00
$98,000.00
IMPROVEMENT SUBTOTAL
$499,888.81
17
Design Fees,
—Using
18 [Administration,
Project Construction Cost Estimate
Average Project
%
%
15.00%
5.00%
$74,983.32
$24,994.44
DEVELOPER OUTLAYS SUBTOTAL
$599,866.57
19
Plan check Fees,
20 Inspection,
Using Project Construction Cost Estimate
Using Project Construction Cosl
Estimate
%
Per City Fee
Schedule
$16,147.78
$16,147.78
CONTRACT ADMINISTRATION SUBTOTAL
$32,295.55
[TOTAL
$632,162.12
Adiusted to December 1998 Costs 0.9472 $598,783.95
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