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Home My WebLink AboutAGENDA REPORT 2001 1219 CC REG ITEM 11KI B 3 -cD ' E M f. K A qj �Ru I��rnIebG Cit of Moor ark AGENDA REPORT TO: The Honorable City Council FROM: John Brand, Senior Management DATE: December 11, 2001 (CC meeting Analyst � $- of December 19, 2001) SUBJECT: Consider Caltrans /Amtrak Small Capital Improvement Grant for a Shelter and Benches at Moorpark Station, and Resolution No. 2001- to Amend the Fiscal Year 2001/2002 Transit Budget Accepting the Grant Revenue and Appropriation of Funds. BACKGROUND The California Department of Transportation (Caltrans) Rail Program has a Small Capital Projects fund for minor improvements at rail transit facilities. From time to time, the remainder of federal funds from other projects is available at the end of the federal fiscal year. Staff has been able to secure approximately $21,600 as a reimbursement grant for the installation of a replacement shelter and several benches at the Moorpark station. Amtrak and Caltrans will reimburse the City for the complete cost of the shelter, benches, installation, and railroad flagging staff. This grant has no local matching amount. However, the City might incur some incidental expenses in the installation process. This would be in the nature of any minor expenses that might occur, such as some miscellaneous concrete repair or additional hardware. Currently, there are only two backless wooden benches at the station. Daily ridership at the station is over two hundred (200) riders per day from Amtrak, Metrolink, VISTA, and Moorpark Transit. The shelter approved by Caltrans is a design developed by VCTC. It will have a red tile roof that will blend well with the shelter awnings over the center rail platform at the station. In July, staff coordinated Amtrak's installation of new "detectable" tiles (tiles with a distinctive feel) at the edges of the passenger platforms and improved handrails for ADA (Americans with 00 ". Moorpark Station Small Cap Improvements CC Meeting of December 19, 2001 Page 2 Disabilities) access. Amtrak also installed new rubberized pads for the pedestrian crossings at the station. Metrolink removed a schedule kiosk and installed a Metrolink courtesy telephone kiosk in its place. This phone will only call a train operator. It is cellular and solar powered, so no wiring was required. Staff has received estimates for a shelter and benches to be placed on the platforms at Moorpark Station. The estimated materials cost is $18,758.75 for the shelter and benches, $1,672.50 for installation and $1,600.00 for train flagging staff. Caltrans and Amtrak have approved the procurement. STAFF RECOMMENDATION (ROLL CALL VOTE) Adopt Resolution No. 2001- , amending the Fiscal Year 2001/2002 Transit Budget to reflect the grant of $21,600 for improvements at Moorpark Station. Attachment: Resolution No. 2001- \\MOR PR1— SERV \home_foldersVBrand\M\Moorpark \City Counci] \CC Agenda Staff Reports \CC 2001 \Caltrans Small Cap 2001 -02 budget amendment report.doc� RESOLUTION NO. 2001- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AUTHORIZING THE RECEIPT OF CALTRANS /AMTRAK SMALL CAPITAL IMPROVEMENT GRANT FOR MOORPARK STATION, AND AMENDING THE FISCAL YEAR 2001/2002 TRANSIT BUDGET. WHEREAS, the California Department of Transportation (Caltrans) has sponsored the City of Moorpark to receive a Small Capital Improvement Grant for the Moorpark Metrolink Station (Moorpark Station); and WHEREAS, Amtrak, as administrator, has approved the grant and authorized the City to expend the funds and submit for reimbursement; and WHEREAS, the City has a need for these funds to make certain improvements at Moorpark Station; and WHEREAS, the City is eligible for an estimated amount of $21,200 in state and federal funds. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment as more particularly described in Exhibit "A" attached hereto is hereby approved. SECTION 2. That the City Manager and or his designee is authorized to execute and file the necessary agreements and purchase orders to install a shelter and benches at Moorpark Station, and to seek reimbursement for these expenditures, as follows: 1. $18,758.75 - One shelter and nine benches. 2. $1,672.75 - Installation 3. $1,600.00 - Railroad Flag Staff Total $21,600.00 Reso 2001- Metro Small Cap.doc Page 2 SECTION 3. The City Clerk shall certify to the adoption of the resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 19th day of December 2001. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk 100048J Reso 2001 — Metro Small Cap.doc Page 3 EXHIBIT A APPROPRIATIONS FOR FY 2001 -2002 Community Services Department Transit Programs FUND ACCOUNT APPROPRIATION NUMBER REQUEST Transit 5000.3588 21,600 DISTRIBUTION OF APPROPRIATIONS TO EXPENSE ACCOUNT NUMBERS ACCOUNT NUMBER CURRENT APPROPRIATION APPROPRIATION REQUEST REVISED APPROPRIATION Improvements Other Than Building 5000.7310.7304.9632 0 21,600 21,600 Total 0 21,600 21,600 Approved: bEC -03 -2001 14:41 FROM:TOLAR MANUFA 9098080041 .r...�..r� TO = 18055298270 P.001/001 T FCo TOLAR MFG 0,71 NC 58 Mariah Circle Come, CA 92879 �'►'etnikc:+vww.'�'olarmf .can 7 cl: (yA91 AQA.11QAi Fnx: tFo9) AtiB IIIIAI US& 080) 39- [i16,; PUrchase Agreement Date: December 3, 2001 Number 102$1 R2PA Purchaser: John, Brand City of Moorpark 799 N. Moorpark Moorpark, CA 93021 Project: Metrolink 1 13' Peak roof bus shelter (Model 13 NAT.,P -WGTR) featuring slate gray color permashake roof panels, decorative wire grid facia at the rootline Perimeter, 110V safety :fluorescent lighting durable baked ,powder coat .finish color cbosen. from standard RAL chart (VCTC color specs RAL 7037), four adjustable leveling shoes and all installation hardware $3,500.00 + tax 9 8' Wire grid contour bench (US Patent DES365,455) with back, armrests and anchoring hardware t✓a $ 1, 500.00 each $13,500.00 + tax Delivery via our truck $450.00 ± tax Taxable total: $17,450.00 Ventura county sales tax 70/a 221.5 Sub -total $187671.50 Shelter installation $950.00 Bench installation aJ $90.00 each 810.00 Total $20,431.50 Ventura County sales tax is applicable to the products and delivery charge; there is no sales tax applicable .for installation.. Terms are net 30 days. Lead time is approximately lo weeks lavm receipt of signed purchase agreement & color selection. .APPROVED TO PROCEED: City of Moorpark date RAL # & COLOR NAME: 7037 Nov 8, 2001 John Brand Senior Management Analyst City of Moorpark Communitj,, Services. 799 Moorpark Avenue Moorpark, CA 93021 NATIONAL RAILROAD PASSENGER CORPORATION 810 North Alameda Slrect, i_ns Angeles, U, 90012 AM"1 -14dlK Im12ortant Notice Please do not perform any of this installation without flagman protection Contact: Tom Hanley ( Metrohnk) 213 -452 -0256 RE: Moorpark Station (Replatce Shelter and replace benches) Dear Mr, Brand I have approved the Proposal dated Nov 6, 2001 not to exceed $20,431,50 for the purchase, replacement, and installation of the existing shelter. The purchase and installation of 9 benches. This will become effective upon receipt of this letter. Please submit finale invoice tai my office at the completion of the Project. I will generate a regazcst for payment immediately folll (wing Project inspection and approval.. Please conrt me at tell: 211-244-1174 cell: 213 -276 -1950 boothj@Amtrak.com. r oujest Manager (Minor Capital) thern California. and San ,loaquin Product Lines cc R. Phelps L. Berbarian I Wilson D. Wood M. Wiengart P. Di Mola. T -d 9069 -689 (ETZ) uos T z m sIoee eSS : S0 TO 80 nv}J