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Home My WebLink AboutAGENDA REPORT 2002 0116 CC REG ITEM 11ETO: .6u DATE: CITY OF MOORPARK AGENDA REPORT The Honorable City Council ITEM /1. & —rl A BY: Kenneth C. Gilbert, Director of Public Works January 4, 2002 (Council Meeting 1- 16 -02) SUBJECT: Adjustment to the Hourly Rates Charged for Engineering Services. OVERVIEW This requests approval of a 2.7% increase to the rates charged by the consultant City Engineer for engineering services. DISCUSSION A. Background: In March of 1991 the City entered into an Agreement for City Engineering Services with Charles Abbott Associates. B. Retainer 1. Agreement: Paragraphs A & B of Section I of the Agreement provide for an automatic adjustment (not to exceed 7 %) to the retainer for City Engineer and Traffic Engineering Services, to occur on December 1 of each year, based upon the change in the Consumer Price Index. 2. Last Adjustment: The last adjustment to the Retainer amounts was made December 2000. 3. CPI Increase 2001: There has been a 2.7% increase in the CPI [ "U. S. City Average for All Urban Consumers All Items Indexes "] during the one -year period ending August 2001. Using that 2.7% inflation factor, changes to the existing amounts for the Engineering retainers are summarized as follows: Current Service Amount ($) City Engineer 2,708 Traffic Engineer 427 Revised Amnt. ($) Effective 11 -1 -99 2,781 439 Engfee0l 00032.'t Rates for Engineering Services January 4, 2002 Page 2 4. No Action Required: As stated above, this is an automatic increase. No City Council action is necessary. C. Request for Adjustment to Hourly Rates for Services 1. Agreement: The Agreement for Engineering Services also states that the City may consider a request for a Cost -of- Living Adjustment to the hourly rates charged for Engineering Services. 2. Past Years: It has been the practice of the City Council in past years to approve the consultant City Engineer's request for an adjustment to the hourly rates for engineering services, based upon the same CPI increase data used to adjust the amount of the Retainers. 3. Request for Increase: Attached as Exhibit 1 is a letter (12- 11 -01) requesting an increase to the hourly rates charged for engineering services. The amount of the requested increase is 2.7% -- the same amount as the automatic increase to the retainer fees. 4. Request for Retroactive Approval: The attached request (Exhibit 1) asks that the increases to the rates for engineering services be made effective retroactively to December 1, 2001. 5. Prior Change to Agreement re: Annual Adjustments: In the past, the Engineering Services Agreement called for the annual adjustments to occur on first day of November of each year. Practice showed that it was difficult to gather the required information and present the request to the City Council prior to that November 1 date. Often the request was made after November 1, for a "RETROACTIVE" adjustment. In order to avoid retroactive adjustments in the future, the Agreement was revised to call for the adjustments to the retainer and the engineering fee rates, to be made on December 1 of each year. 6. Recommended Effective Date for Rate Adjustment: The request for the rate adjustment, with the required supportive information, could have been submitted to the City in October so that the City Council could consider the request prior to the requested December 1 effective date. The request (Exhibit 1) was not received until December 11, 2001. It is recommended, therefore, that the requested rate adjustment be made effective January 1, 2002. D. Follow -up Administrative Actions If the requested increase to the hourly rates for services is approved, an Amendment to the Engineering Services Agreement effecting this change will be executed by the City Manager. Engfee0l 000318 Rates for Engineering Services January 4, 2002 Page 3 RECOMMENDATION Approve a 2.7% increase to the rates charged for Engineering Services, effective January 1, 2002. Attachments: Exhibit 1: Request 000319 Engfee0l C 0 -4, A - iII LD!Nt. ,�', S FET1'i 1'NG I N FER.1NU/ IN FRA 7'R UG'('URh' Ir1fJ 1Gciri tr:'i December 11, 2001 Steven Kueny, City Manager City of Moorpark 799 Moorpark Ave. Moorpark CA, 93021 Dear Steve, As outlined by provisions in our contract for Engineering Services to the City of Moorpark dated March 1, 1991 and modified on October 20, 1999, we will be increasing our retainer fees and fee rates to keep pace with Consumer Price Index (CPI). I have attached a copy of the CPI for the period August 2000 through August 2001. The increase in the CPI for "U.S. Cities Average for All Urban Consumers" during the period has been 2.7 %. This is the index specified in our contract with the City. Our rates will be increased by 2.7% and the increase will take effect December 1, 2001. I have attached Exhibits `A' and `B' that show the retainer fees and hourly rates, respectively, that will take effect on December 1. I have also attached, as Exhibit `C', a copy of the Bureau of Labor Statistics CPI printout for August 2000 to August 2001. It shows the increase in the CPI for "U.S. Cities Average for All Urban Consumers ". We look forward to working with you and City staff to provide service to the community of Moorpark in the coming years. Sincerely, ,.If Alp"� Walter Brown. City Engineer c: Wayne Loftus, Community Development Director Ken Gilbert, Public Works Director Debbie Traffenstedt, City Clerk & Acting Community Development Director Ron Hamilton, CAA Diana Blunt, CAA Project file, Engineering Fees Chron Encl: Exhibit `A', Retainer Fees Exhibit `B', Hourly Rates Exhibit `C' BLS, CPI August 2001 000320 Charles Abbott Associates City of Moorpark EXHIBIT 'A' December 1, 2000 Retainer Fees Adjustments City Engineering Contract Service Item Nov -00 Monthly Fee 00 to 01 CPI * Change Dec -01 Monthly Fee I. A. General Services Retainer $2,708 2.70% $2,781 I.B. Traffic Engineering Retainer $427 2.70% $439 I.C. Plan and Map Checking See Exhibit B for Hourly Rates 2.70% See Exhibit B for Hourly Rates I.D. Land Development Review See Exhibit B for Hourly Rates 2.70% See Exhibit B for Hourly Rates I.E. Encroachment Permits See Exhibit B for Hourly Rates 2.70% See Exhibit B for Hourly Rates I.F. Land Development Inspection See Exhibit B for Hourly Rates 2.70% See Exhibit B for Hourly Rates I.G. C.I.P. Projects /Misc. Projects See Exhibit B for Hourly Rates 2.70% See Exhibit B for Hourly Rates I.H. Services by Others See Exhibit B for Hourly Rates 2.70% See Exhibit B for Hourly Rates * U.S. Cities Average (1967 = 100), Consumer Price Index - All Urban Consumers C CJ Charles Abbott Associates City of Moorpark EXHIBIT 'B' February 1, 2002 Hourly Rate Adjustments Classification 2000 Hourly Rates CPI ** Increase 2001 Hourly Rates Principal $136 2.70% $140 Project Supervisor $109 2.70% $112 Project Manager $95 2.70% $98 Senior Engineer $103 2.70% $106 Traffic Engineer $90 2.70% $92 Civil Engineer $90 2.70% $92 Associate Civil Engineer $80 2.70% $82 Assistant Civil Engineer $64 2.70% $66 Designer $77 2.70% $79 Senior Draftsman $52 2.70% $53 Draftsman $41 2.70% $42 Engineering Technician $43 2.70% $44 Construction Administrator $103 2.70% $106 Construction Inspector $65 2.70% $67 Building Official $90 2.70% $92 Senior Building Inspector $72 2.70% $74 Building Inspector $62 2.70% $64 Permit Technician $55 2.70% $56 2 - Person Survey Crew $171 2.70% $176 3 - Person Survey Crew $217 2.70% $223 Secretarial /Word Processor $38 2.70% $39 * Hourly rates shown are rounded to the nearest one dollar ** U.S. Cities Average (1967 = 100), Consumer Price Index - All Urban Consumers 000322